Show & Tell
Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.
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As a follow up to the post I want to share my insights.You can integrate your personal Telegram Account and react on messages / group messages by leveraging the Apify platform, which is part of Zapier, and using the Telegram Scraper. Showing the Last Run of the Telegram ScaperShowing the Output in the Zapier previewDisclaimer: I am the developer of this Apify Actor.
This article is for you if:you’re curious about how to build a private app using the Zapier platform you’d like to create a custom “form catcher” instead of using Webhooks by Zapier you use Elementor forms and would like a more customizable way to send submissions to Zapier The ChallengeOur Webhooks by Zapier app is perfectly capable of capturing form submissions from apps like Elementor. In most cases, it’s probably fine to use that, but there are a few of advantages to creating a private app on the Zapier developer platform:You can name it something more memorable, which helps if you’re on a team/company plan and multiple people need to build Zaps like this. If you’re building for clients, it’s more obvious to use something they’d naturally search for, rather than Webhooks by Zapier. You can add some detailed instructions in the trigger, meaning you can provide details specific to that particular use case.The Quick OverviewIf a bulleted list is all you need, we’ve got you covered (it
The ConvertAPI app on Zapier is becoming highly popular, and many customers are extending their workflows using our service that offers a broad file type conversion support.It is super easy to set up and requires no development skills at all. However, there are some nuances that may be taken into consideration to take full advantage of our service. In this article we will explain how to process multiple files returned by the ConvertAPI conversion.Conversions that result in multiple filesSome conversion endpoints may return multiple files as a result of the conversion, and you may wonder how to process each file individually.Some common examples that return a file array as a conversion result would be:ZIP to EXTRACT PDF to PNG PDF to SPLIT DOCX to JPGAnd so on. Zapier aggregates such results into a single field joined by a comma delimiter. But worry not! There is a solution for iterating those files one by one. It involves a single step that is easy to set up and is completely free.Proc
This post has been edited by a moderator to remove personal information. Please remember that this is a public forum and to remove any sensitive information prior to posting.How do you choose between Zapier and Make for your automations?xxxxxxxxxxxCurious if this resonates or if you see the tradeoffs differently (specifically around pricing and complexity of the automation)There's also a free quiz you can take if you don't know much about each platform!
How to Hydrate a File with a GET Request to get the File Object WhatYou can use a Webhook - Custom Request (GET) method request to hydrate a file in a Zap. AboutDehydration, and its counterpart Hydration, is a tool that can lazily load data that might be otherwise expensive to retrieve aggressively.More Info Related Topic: Dehydration Example Output Variable to Map CreditsTroy Tessalone is a Certified Zapier Expert at Automation Ace.
Storage API AppStorage by Zapier Zap Triggers/Actions: https://zapier.com/apps/storage/integrations#triggers-and-actionsHelp Articles: https://zapier.com/apps/storage/help REST API DocumentationReference: https://store.zapier.com REST API Endpointhttps://store.zapier.com/api/records REST API MethodsGET POST PATCH DELETE
[GUIDE] How to Trigger a Zap from a Twilio Studio Flow WhatHere’s a guide for how to trigger a Zap from a Twilio Studio Flow. Zap StepsTrigger: Webhook - Catch Hook This is generate the webhook URL to place in the Twilio Studio Flow Action: (up to you) Twilio Studio FlowsAbout Twilio Studio: https://www.twilio.com/docs/studioYou’ll need to first configure your Flow in Twilio Studio.ExampleTo trigger the Zap, you’ll use this Widget: Make HTTP Request Configure the WidgetSet the Widget Name Or leave a default value Set the Request Method to POST Set the Request URL as the webhook URL from the Zap trigger step Set the Content Type as Form URL Encoded You can leave the Request Body empty Add optional HTTP Parameters Screenshot below shows 3 that would come from a Twilio Studio Flow that is triggered by an Incoming Message (aka SMS) To From Message NOTESZaps Make sure to test your Zap Make sure to turn your Zap ON Check your Zap Runs to help you troubleshoot Twilio Studio Flow
For the longest time, I could not figure out a way to have QuestionPro survey responses upload to DropBox automatically as a PDF. I finally figured out a solution so I thought I would share and include my process in case any of the other steps would be helpful. I’m a beginner in Zapier so these are rough stabs at what I was trying to do. The DropBox zap allows you to create custom text files in DropBox. However, our surveys included signatures which needed to be included in the survey response. Try Number 1: QuestionPro has an email notification function which allows you to automatically send responses as they come in to any email you identify. I started by experimenting with this and having the email sent to the Zapier email, then I used Zapier formatting to pull the html and a HTML converter application to convert it to a PDF. Initially, the HTML converter created one long PDF that was difficult to read, so I used the Zapier Formatter to split the HTML into chunks before converting i
So in my other post I described how I set up a zap which creates a Google Doc from a QuestionPro response which includes the image of the signature by using HTML. The next problem I ran into was that 2 questions in the survey were formatted as tables and particularly long. They wasted a lot of space in the survey response document that was created when they were blank. So I needed to figure out a way to exclude or remove these questions from the response document when they were blank so the document was shorter. I am a beginner, but I thought I would include the steps I went through in case they are of any help. They may not be the most efficient way of accomplishing my goals. Try Number 1: The key words here are “exclude” or “remove.” I started by trying to figure out how I might remove that section of the html if the responses to those questions were blank. I intended to use Zapier formatting to find and remove the html for the blank questions after applying a filter that tests whet
I’m a beginner and this is a relatively simple process, but it took me a while to figure out so I thought I would share in case it is helpful. I have URLs from QuestionPro survey responses that I need to be converted to files and uploaded to DropBox automatically. However, I need them to sort into different subfolders based on the answer to a QuestionPro survey question, which is not in the folder name and we do not want it to be. The question asks what county the survey responder is from, and each subfolder needs to contain a subgroup of counties. In addition, there is a limit of 5 URLs that can be added to QuestionPro, but any number from 0-5 may be added, and all of these need to be uploaded to DropBox. I started with the QuestionPro new survey trigger in order to be able to pull the URLs and the county from each response. I then used the Zapier Formatter - Lookup table function under Utilities. I set the county answer as the lookup key, then typed in every possible county that co
What to do if a Zap app doesn't have the trigger or action you are seeking? Zapier ExpertsOften apps only expose their most popular/useful API endpoints (triggers/actions) and webhook events (triggers) via their Zap app integrations.However, the app trigger or action you are seeking may still be possible to configure by using an app’s API or webhooks.Integrating and automation with app APIs and webhooks is an advanced approach that involves technical concepts.For help configuring, consider contacting a Zapier Expert: https://zapier.com/experts Zapier SupportYou can submit a ticket via Zapier Support for the requested trigger/action to be logged in hopes that it will be included and made available in a future version of the app’s Zap integration.FYI: Most apps on Zapier are built and maintained by the app developers themselves, but Zapier keeps an internal list of app requests. WorkaroundsEmail parsing Parse emails for data points to trigger Zaps CSV files Upload CSV files to trigger Z
What happens when you go on vacation but all your collaboration tools keep running and expect input from you? How do you escape from the stress of notification floods? We feel that there’s a lot to do in terms of integrating productivity applications to shut them down or silence them when we decide that we need to rest. And it’s not just about the notifications, but about having simple processes that can deflect work to a colleague or warn customers that you can’t answer in time, just this one time.Which productivity apps would you like to put behind an Out of Office assistant? Task managers like Asana, trello, or monday.com? Marketing and sales platforms like HubSpot or Salesforce? We’re actively collecting feedback to understand this pain point better and help the Zapier community.About meHi there! I’m the product owner for Out of Office Assistant for Jira cloud. It’s a plugin that allows to A) automatically reassign work away from users who are out of the office to colleagues who ar
Tutorial: Classify your customer support tickets by language and send them to the right agent with Levity + Zapier
Do you want to revolutionize the way your Customer Support team works?Let automation expert Luc Meijer show you how to automate your workflows with Levity and Zapier! 🙌In this 10-minute tutorial, Luc will guide you step-by-step through creating automated flows that classify your incoming customer support tickets according to their language and then send them directly to the right agent via HubSpot.With AI-powered language detection, you can save time and ensure that your customers get their issues addressed quickly.Don't miss out on the power of automation! Tune in to Luc's tutorial now and learn how to use Levity and Zapier to take your Customer Support game to the next level ⤵️
If you run out of inventory for a product, you might want to deactivate any Stripe payment links for that product until you replenish your stock. You can do that automatically by using the Stripe (Beta) app on Zapier. The workflow idea below suggests using a spreadsheet as the starting point. I’d use it to track the inventory automatically for each new order, so that I can know if it reaches zero. Zap 1Set up a Zap to trigger on new payment links on Stripe. Send them to a spreadsheet, alongside product details (so you can search for them later). Zap 2Set up a Zap that triggers on another spreadsheet where you keep track of inventory (or another app that can track inventory, like Shopify). Make sure to have details that can be matched to the spreadsheet on Zap 1! Add a Filter step to check if the inventory has reached 0. The next step will search for the product in the spreadsheet attached to Zap 1 and return a payment link related to it. You can then use the “Deactivate a payment li
GUIDE: Use OpenAI to replace multiple Formatter Steps and save Zap Tasks PurposeUse OpenAI to replace multiple Formatter Steps to save Zap Tasks PrerequisitesZapier paid plan OpenAI paid account EXAMPLE: Zap StepAction: OpenAI - Send PromptThe values after “Text: ” seen in the screenshot should be converted to use a mapped variable in order to make the Zap dynamic. NOTE: You will likely have to do some testing and fine-tuning to get predictable and repeatable results. ResultsYou can map the “Choices__1__Text” variable into following Zap action steps.
Triggering Zapier from an email can be an effective way to integrate with systems like Realtor.com, Venmo, Airbnb, or any other app that doesn’t have a Zapier integration yet. Often times, lead response time is critical and all of the Gmail Zapier triggers are scheduled (1-15 minute delay depending on your plan). This walk-though will show you how to set up Gmail forwarding to instantly trigger Zapier (bonus: since this solution uses Zapier Email Parser you may also be able to parse the email content at the same time)*The below guide walks you through how to set up a forwarder in your Gmail account. However, you can set up forwarding rules for all different types of mail clients and the premise of the guide is the same. Here are details on how you can set up forwarding rules with an Outlook account: https://support.microsoft.com/en-us/office/use-rules-to-automatically-forward-messages-45aa9664-4911-4f96-9663-ece42816d746 Step 1: Create Your Parser account and Mailbox- Create a Parser
Zapier is great platform to use to take data from different lead sources and create follow up tasks or contacts in your company’s CRM. When creating these records, you can often assign the contact or task to a specific staff member so that they are in charge of the lead. But what to do if you have multiple employees working on leads in your company and you want to have a way to evenly distribute the leads as they are entered into your CRM or route them by email? This tutorial will walk you through an easy 1 step round robin set up using Storage by Zapier and Code by Zapier. Step 1: Authenticate a storage by Zapier account. Never used storage by Zapier? No problem! It’s a breeze to get set up. Head over to your Zapier App Connections Page: https://zapier.com/app/connections Click on ‘Add Connection’ then search for ‘Storage by Zapier’. A new window will pop up with a prompt to enter your store secret. You can use a UUID generator for this: https://www.uuidgenerator.net/version4. Make no
GUIDE: Use Google Mail API to Create personnalized email to Guests on Airbnb, Booking.com, HomeAway RESOURCESGoogle Mail Integrations :https://zapier.com/apps/gmail/integrationsZapier formatter :https://zapier.com/apps/formatter/integrations CONFIGUse the Gmail app in the search way in the email received fro your OTA Action Event: Custom Request in order get the information about the guest in the mail Method: In the Body plain field, get the several data about email and name of the guest with the function Find, Sub numbers and Truncate Formatting the data with the function Lowercase and Capitalize Send an automatic and personalised email to the guest with the data information
GUIDE: Use Google Mail API to Create personnalized email to cleaning lady on Airbnb, Booking.com, HomeAway RESOURCESGoogle Mail Integrations :https://zapier.com/apps/gmail/integrationsZapier formatter :https://zapier.com/apps/formatter/integrationsZapier filters :https://zapier.com/help/create/customize/add-conditions-to-zaps-with-filters CONFIGUse the Gmail app in the search way in the email received fro your OTA Action Event: Custom Request in order get the information about the date of guest in the mail Method: In the Body plain field, get the several data about the arrival and departure date of the guest with the function Truncate Filter the zap with the function Only continue if with a filter on the date of the day and the date of the departure of the guest Send an automatic and personalised email to the cleaning lady with the information of the date of the departure of a guest
If you are using Airtable and integrating it with Zapier, then you always had the Line Items support problem! In this quick guide I will show you some cool tips and tricks on how to use the Line Items with Looping by Zapier. Previous Issue: A lead comes over from another app (or even from Airtable) and you want to send a text message to 5 of your Sales team so they can process this lead. There was no way to do that in the past (specially before the Looping by Zapier). Current Solution: Setup your Trigger to get the new lead from Airtable (or any other app you are using) Create step “Find Many Records (With Line Item Support) in Airtable” (Finally!!!) to find all Sales people in your Airtable. You will then get all the records that matches your search criteria (you can even use a formula to add more than 1 criteria) Create step “Create Loop From Line Items in Looping by Zapier” . In the “Values to Loop” part, add whatever values you will need from Step 2, such as Name, Phone Number,