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Show & Tell

Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.

  • 279 Topics
  • 627 Replies

279 Topics

MohSwellam
MohSwellamZapier Expert
posted in Show & Tell

Tutorial: How to Map an Empty Field in Zapier

Hey everyone,  Here is a quick demo on how to map a field in Zapier dynamically even though that particular field is empty in the trigger / previous action(s) results. Hope it is helpful!  

0
MohSwellam
7 months ago
nicksimard
Community Manager
nicksimardCommunity Manager
published in Show & Tell

About the Show & Tell Forum

Posts in this category should be conversational in nature, meaning that you’re not looking to get help from anyone or ask questions. It’s meant to offer a place to share tips, tricks, use cases, best practices, and workflows with your fellow Community members.You might be thinking…But, I don’t know enough to bother sharing.Not true! Everyone is capable of providing information, because nobody else has the precise experience and ideas that you do. Also, there will always be someone who is less experienced with Zapier than you and who could benefit from your knowledge  Share something you could have benefited from last week.Everyone else probably already knows what I’m thinking of sharing.There is SO much to know about Zapier, combining different apps, using advanced features, coming up with clever workarounds, etc. Don’t assume that your ideas are common knowledge. You might be surprised at how many people you can help by sharing!What if what I share isn’t accurate?That’s not the end of

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nicksimard
Community Manager
2 years ago
Troy Tessalone
Troy TessaloneZapier Expert
asked in Show & Tell

Zap App Extensions - RESOURCES

Zap App Extensions - RESOURCES WhatApp Extensions allow you to create custom actions for public apps on Zapier.Based on the app's public API, you can build missing functionality using HTTP requests. Helphttps://help.zapier.com/hc/en-us/articles/16276574838925

0
Troy Tessalone
17 minutes ago
vybit
vybitBeginner
posted in Show & Tell

Introducing a new app on Zapier, Vybit: the information is in the sound!

Hi All,I recently launched a new integration app on Zapier.   Vybit sends distinct, custom sound notifications that you create by choosing from thousands of possible sounds (from freesound.org). The idea is that the specific notification sound itself tells you exactly what Zap trigger fired (and if making the effort to grab and look at your device for the notification details is warranted).  Vybit is free and it also works with anything that has outbound webhooks. Please check it out including the Zap Templates, I think you will find it super useful! Questions and feedback are very welcome! Thanks, BradyVybit on Zapier

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christina.d
Community Manager
1 hour ago
sistemasUp
sistemasUpBeginner
posted in Show & Tell

Workaround to Retrieve Trello Cards by ID Using the Update Card action

Hi everyone,We have an application that stores Trello card IDs in Airtable and I was having a hard time creating an automation in Zapier because there's no native way of getting the card by its ID (only to search by card name, which is not useful in our particular case as card names might change).Since I couldn't find a solution in other posts, I decided to share how we did it.You can get a card by its ID using an “Update Card” action (instead of “Find Card”). On the Card field pass the ID and leave all the other fields blank (so no fields are actually “updated”). This allows you to use the card from this step in further steps of the Zap.Hope it helps. 

1
SamB
Community Manager
5 days ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Airtable vs. Google Sheets - How To Determine Which Is Best For Your Use CaseF.A.Q.

This article is for you if: You're just starting out with Zapier and are looking to learn the fundamentals Determining which platform is best to host your data and set up your Zap  Working with large amounts of data & collaborating with others TL;DR: Google Sheets and Airtable are cloud-based no-code tools great for working with remote teams. Both update in real-time and offer integration options. The key differences between the two are: field types, versatility, cost, and customizability. Airtable offers more options for data types and is a better pick for complex projects, while Google Sheets is free and easier to use. Google Sheets is great for limited data storage, while Airtable is better for big data and organizing information. The two platforms have limitations in customizing data presentation and setting granular permissions, but can be addressed through support. Ultimately, the best platform for you depends on your specific data needs.Hey there! 👋 Have you heard about Go

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C
11 days ago
Troy Tessalone
Troy TessaloneZapier Expert
asked in Show & Tell

Airtable (PAT) Personal Access Token replacing API Key in Zaps

Airtable (PAT) Personal Access Token replacing API Key in Zaps ZapsYou need to update your Zap steps that use the Airtable app.That means you will have to manually convert and configure the Zap steps using Airtable.If you need help converting your Zaps, consider hiring a Certified Zapier Expert: https://zapier.com/experts How to find out which of your Zaps are impacted.Location: Zapier > My Apps > Custom IntegrationsSelect Airtable apps. (version will be in parentheses) Choose the "Zaps" tab. Filter by 'Zap Status' = ON.   Airtable Zap AppWhen you connect to the new version of the Airtable Zap app integration, you will likely want to select the option for ALL WORKSPACES.Zapier can access the following bases and workspaces.You can only grant access to bases and workspaces you have access to.All current and future bases in all current and future workspaces AirtableAirtable API keys will be deprecated by the end of January 2024 After this date, API keys will stop working and you wil

0
Troy Tessalone
15 days ago
Woozie83
Woozie83Beginner
asked in Show & Tell

NLA uses and issues

 im trying to dive into Zapier Natural Language Actions today… this seems like a cool way to integrate AI into your Zap workflows…. if you have no clue what im talking about start here: https://nla.zapier.com/get-started/got my dev API key… literally as I was typing this out I figured out my issue so I’ll leave it here just in case this helps anyone:///I first set up everything in the demo mode then made my Dev API key and it wasn’t working… make sure you set up your actions on the DEV side so your API key will work… in image below make sure to click on manage actions under the Dev App row// Once you add in actions can you can call on these actions in your workflow… For example first flow I made was link up find gmail and create a draft… I then ran the prompt (Find the last email from JC (my boss)) and draft a reply”  … having some glitches with what info the AI is actually putting in the body of the draft emails and wanted to see if anyone has had good success with thisI’m also lookin

0
Woozie83
16 days ago
K
KirkZapier Staff
posted in Show & Tell

Split Text into Chunks for AI Prompt (beta) Formatter transform released

Hey All.A problem that many have been running into as AI becomes part of more workflows is the token limits of the different LLM models. To help work around this, we’ve released a new beta Text transform for Formatter - Split Text into Chunks for AI Prompt (beta). Chunks being the AI parlance for a segment of text that fits under your LLM model’s token limits.We have some initial help for this here, and have included a Zap Template that can help get you started. It’s a rather complex workflow that we’d like to make simpler over time.If you build out a Zap using this transform, we’d love feedback on how it goes.Kirk 

0
K
19 days ago
ikbelkirasan
ikbelkirasanZapier Expert
published in Show & Tell

[New Integration] Advanced Utilities

Hey everyone, I would like to share a custom Zapier integration I built to solve a few problems. The integration provides the following action steps. I hope you find it helpful. :) --- Run JavaScript Code: This is kind of a clone of the regular Code Step. Nothing fancy, it just comes with some useful tools available in the global scope. It also supports modern JavaScript async/await. The global scope includes the following utilities: moment: The well-known moment.js library that helps when dealing with date/time. _: Lodash library that makes it easier to work with objects and arrays. JSON: this replaces the built-in JSON.parse function with the more advanced JSON5 library. toCSV: A function that converts an object to CSV.   --- Export to CSV: This action makes it easy to convert JSON data or line items to a CSV string or file.   --- If you’re interested in trying it, here’s the invite link: https://zapier.com/developer/public-invite/112461/039174f595539444ce5c14e114c1dc1e/

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christina.d
Community Manager
27 days ago
J
J LivelyNew
posted in Show & Tell

Zapier integration with Google Analytics 4 (GA4)

Sunset date for Universal Analytics is quickly approaching and I don’t see a native integration in GA4 as yet. Supposedly, it’s still work in progress, but this isn’t leaving much time to get things reconfigured.I created a workaround using a “Custom Request” webhook if anyone is interested. Tested and works perfectly: Method: PostURL: https://www.google-analytics.com/mp/collect?api_secret=[API-SECRET-GOES-HERE]&measurement_id=[STREAM-ID-GOES-HERE]Data:{ "client_id": "SOURCE-DATA-GOES-HERE","user_id": "SOURCE-DATA-GOES-HERE","non_personalized_ads": false,"events": [ { "name": "EVENT-NAME", "params":{ "EVENT-PARAM-1": "SOURCE-DATA-VARIABLE-GOES-HERE","EVENT-PARAM-2": "SOURCE-DATA-VARIABLE-GOES-HERE","EVENT-PARAM-3": "SOURCE-DATA-VARIABLE-GOES-HERE","EVENT-PARAM-4": "SOURCE-DATA-VARIABLE-GOES-HERE" } } ] }Unflatten: Yes Pass as many variables as you wish. See GA4 measurement protocol for documentation and references to values.

1
J
27 days ago
Danvers
Community Manager
DanversCommunity Manager
published in Show & Tell

How Zapier teammates combine Zapier and AI to simplify tasks

A core value of Zapier is ‘Build the Robot’. No matter your role, you’ll find yourself doing repetitive work. Zapier is all about finding ways to work better—whether through automation, simplification, or prioritization—so that we can spend more time doing what humans do best. With the new developments in AI, especially AI models like ChatGPT, there’s even more ways to automate and simplify tasks. This article focuses on simple use cases that individuals at Zapier use to reduce day-to-day admin and keep their days running smoothly.  You’ll find links to the Zaps that we talk about so you can try them for yourself!  Aubry Stewart - Sr Technical Support Specialist at Zapier I've been using a Zap that creates an item in Todoist whenever I save a message in Slack. The problem was, the titles for the items weren’t great, there’s no subject/title field in a Slack message, so I just used the author. That was pretty messy and not ideal. I've added an extra step with ChatGPT, asking it to creat

670
Danvers
Community Manager
1 month ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Leveraging AI for marketing: How ChatGPT can generate contentTutorial

TL;DR: In this article, we explore how AI, specifically ChatGPT from OpenAI, can be used for Ads and Marketing purposes. It can help generate content for social media engagement, blog and website content, book descriptions and blurbs, and email campaigns. However, reviewing and editing the generated content is critical to align with brand and messaging. This article is for you if: You are looking to use AI to help you create content You are trying to establish the use of AI in your everyday workflowIn my last post, we discussed using AI to help write content using the appropriate voice and tone. Today, we’ll dive a little deeper into the topic, and hone in on using it for Ads and Marketing. We’ll continue with the persona of a content creator, in this case an author marketing a book. If you haven't already, I’d recommend taking a quick peek at the tone and voice article. It will serve as a great introduction to prompting ChatGPT. While the scenario we are using for this case study is a

720
chanelle
Community Manager
1 month ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Will It Zap? ChatGPT Edition...Round 2Tutorial

This article is for you if:You are interested in using AI  Want to learn more about how you can use AI  Enjoy trying new things to create cool Zaps  Looking to avoid trial and error runs with ZapsWhere We Left OffLast week, we gave ChatGPT a little challenge to help us set up a Zap for a small business owner. Here's the scoop: The owner wanted to streamline the process of collecting customer feedback by automatically saving survey responses to a spreadsheet. And, at the end of the quarter, they planned to send a thank-you email with a special discount code to their loyal customers. However, they were too busy to manually manage this process and needed some help setting up a Zap to automate the task.So, we put ChatGPT to the test, and it worked! While there were a few hiccups along the way, we were pretty satisfied with the results. But, there was still some work left to be done. We only tackled the first part of the Zap, and now it's time to finish the job.If you're a small business ow

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chanelle
Community Manager
1 month ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Transfer Wix Subscribers to Your Newsletter AppTutorial

This article is for you if; You’re a business owner  A freelancer  An author, writer, or blogger  You work with non-profits or campaigns In today's digital age, email marketing remains one of the most effective ways businesses connect with customers. However, keeping your email list up to date and ensuring that you are adding new subscribers regularly can be a time-consuming and challenging task. That's where Zapier comes in. By setting up a new subscriber Zap for newsletter apps like Mailerlite, you can automate the process of adding or updating subscribers, saving you time and effort while ensuring that your email list is always up to date. This article will explore the benefits of setting up a new subscriber Zap and how it can help you manage your email list more efficiently.✋Disclaimer ✋If using the Wix integration, there is a bit of setup work required. You must set up your initial automation sequence on the Wix website. See below for an example of what this could look like: Let’s

180
chanelle
Community Manager
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

[GUIDE] How to use ChatGPT as an Email Parser

[GUIDE] How to use ChatGPT for Email Parsing Contribution by Troy TessaloneCertified Zapier Expert at Automation Ace.  PurposeEmail parsing using an email parser is an alternative to automating workflows when app APIs and webhook events are not an available option for sending data.Now with AI (artificial intelligence), ChatGPT can be used as an email parser to do email parsing.This guide will show you how! NOTE: You will need a paid OpenAI / ChatGPT account in order to use the app in a Zap.(ChatGPT requests cost fractions of a penny to run.) Email Parsing(Definition provided by ChatGPT)Email parsing refers to the process of analyzing an email message's contents and structure to extract specific pieces of information or data automatically. This involves breaking down the message into its component parts, such as the sender's name and email address, the recipient's name and email address, the subject line, and the body of the message, and then organizing and categorizing this information

2
Troy Tessalone
2 months ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Small Business Series: Translate by ZapierBlog

This article is for you if: You’re a small business owner looking to broaden your business capabilities A small business owner looking to better connect with international clientele Running a small business and want to connect with a broader audience? Welcome to our new Community series, where we look at how Zapier can help you become the organized, efficient, successful small business owner you were destined to be! Our world is full of many beautiful languages and attached to those languages are customers who want to work with you or buy your products. Don’t let the language barrier stop you from achieving international success. Let’s take a look at three beneficial Zaps to set yourself up for success. Auto-Respond to non-native language emails in their language:P.S. You can do this with Office 365 services tooP.S.S. Hesitant to press send? Check out this Draft option where you can double check your email is good to go, before manually pressing send. Translate Comments Newly Submitted

250
chanelle
Community Manager
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

(NLA) Natural Language Actions with AI API by Zapier

(NLA) Natural Language Actions with AI API by Zapier AboutLearn more: https://zapier.com/l/natural-language-actionsAPI Documentation: https://nla.zapier.com/api/v1/docsLive Demo: https://t.co/C089PPbejZVideo Overview (5 mins): https://cdn.zappy.app/v33c426119a08a19cac61497f72ab65a8.mp4Pricing: Free for Zapier partners and developers; Free for end-users during beta betaNatural Language ActionsPut the power of Zapier inside your product with one intuitive, AI-powered API. Turn chat into actionWith Natural Language Actions, you can bring the power of the Zapier platform to your product. Put Zapier's 20k+ app actions inside your product and use simple natural language to move info between apps. Integrations made easyNLA removes all of the complexity of building app integrations (auth, API handling, edge cases...) with a single, universal API you can implement in hours, not weeks. Simple and flexibleNatural Language Actions was designed to work with natural language-based products—though it

2
Troy Tessalone
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

How to get a Dropbox File Direct Download Link

How to get a Dropbox File Direct Download Link To use files in Zap steps a File field will expect a file object or a file url. When using a file url, the file url needs to be publicly accessible and the direct download link to the file. Dropbox Share Links have a designated link structure format that can be adjusted to obtain the direct download link for a file. This is the view link of the file. (ends with dl=0)https://www.dropbox.com/s/xxx?dl=0 You need to use the direct download link of the file. (ends with dl=1)https://www.dropbox.com/s/xxx?dl=1 You can use a Formatter > Text > Replace Zap step to change the end of the Share Link from dl=0 to dl=1.

0
Troy Tessalone
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

[GUIDE] How to Trigger a Slack Workflow with a Webhook

[GUIDE] How to Trigger a Slack Workflow with a Webhook CreditsTroy Tessalone is a Certified Zapier Expert at Automation Ace. ResourcesSlack: https://slack.com/help/articles/360041352714-Create-more-advanced-workflows-using-webhooksZapier: https://zapier.com/apps/webhook/help SlackQ: What are Slack Workflows?A: Workflows are automated multi-step tasks or processes that can run right in Slack, or connect with other tools and services. Workflows in Slack can be as simple or as complex as you’d like, and typically don’t require writing any code. How to configure your Slack Workflow trigger... Trigger: Webhook[Advanced]Starts when an app or service sends a web request. Add the desired variables to pass into the Slack Workflow that can be used as dynamic variables in the Slack Workflow steps.Variable type options:Text Slack user email Slack user ID NOTE: Make sure to configure your Slack Workflow actions, and then publish the Slack Workflow. Once you publish the Slack Workflow, a unique webh

0
Troy Tessalone
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

Zapier Interfaces - RESOURCES

Zapier Interfaces Location: https://interfaces.zapier.com Help: https://zapier-interfaces.zapier.app/home What are Zapier Interfaces?Instantly build dynamic interfaces that connect to Zaps and a data source (like Tables).Interfaces gives you a drag-and-drop way to build visual workflows for any business process, without writing code.Sign up - Zapier Early Access: https://zapier.com/early-access  

8
ECHO125
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

GUIDE: Use Calendly API to Create Single-Use Scheduling Links

GUIDE: Use Calendly API to Create Single-Use Scheduling Links RESOURCESCalendly API Personal Access Token: https://developer.calendly.com/how-to-authenticate-with-personal-access-tokensCalendly API Endpoint: https://calendly.stoplight.io/docs/api-docs/b3A6MzQyNTM0OQ-create-single-use-scheduling-linkWebhooks: https://zapier.com/apps/webhook/help CONFIGUse the Webhooks app Action Event: Custom Request Method: POST In the Data field, replace the [uuid] with your Calendly Event UUID NOTE: You can find this by testing the Calendly Zap trigger for Invitee Created In the Authorization Header, replace with your [PERSONAL ACCESS TOKEN]  Tips and Inspiration contributed by: Troy Tessalone - Automation Ace

11
donovanwatts
2 months ago
MohSwellam
MohSwellamZapier Expert
posted in Show & Tell

How to determine if NOW is within Business Days and Hours

Hey everyone! Been a while since I posted I know 😆 I have seen many questions on the community asking how to use Paths by Zapier to have 2 different outcomes based on the time (NOW()) (or a timestamp coming from the trigger) and determining whether it is within business hours or outside of business hours. the script below does that and it bases it on the timezone of your choosing !  let dateToCheck = new Date().toLocaleString("en-US", {timeZone: "America/Los_Angeles"}); // This sets the code to PST timezone. You can change the timezone as needed// In case you want to use a timestamp from the Trigger / Previous steps, check the screenshot at the end of the code on how to map it, and replace the first line with "let dateToCheck = inputData.date;" . Keep in mind that this time is PROBABLY in UTC.let dateUnformatted = new Date(dateToCheck);let dayDateFormatted = dateUnformatted.getDay();var hours = dateUnformatted.getHours();var minutes = dateUnformatted.getMinutes();function formatTime(d

2
MohSwellam
2 months ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell

AI: ChatGPT & OpenAI

AI: ChatGPT & OpenAI What: Add AI (artificial intelligence) to your Zaps with ChatGPT and OpenAI. ChatGPTZapier ChatGPT Plugin: https://help.zapier.com/hc/en-us/articles/14058263394573-Use-the-Zapier-plugin-in-ChatGPT-beta- Zap app: https://zapier.com/apps/chatgpt/integrations#triggers-and-actions OpenAIZap app: https://zapier.com/apps/openai/integrations#triggers-and-actions 

2
Troy Tessalone
2 months ago
chanelle
Community Manager
chanelleCommunity Manager
published in Show & Tell

Will it Zap? ChatGPT EditionTutorial

This article is for you if: You are interested in using AI  Want to learn more about how you can use AI  Enjoy trying new things to create cool Zaps  Looking to avoid trial and error runs with Zaps The big thing about AIWell, unless you live under a rock (totally possible, no judgements on our end), you’ve probably seen all the chatter on AI. If your initial feelings were doomsday-ish, I’m right there with you. The unknown can be intimidating, scary even. But what if you were able to use AI to make your life easier? You’re already on the way to becoming an automation rockstar, might as well let AI do some of the hard work for you. ChatGPT has now entered the chatOkay, so you’re almost on board, but now you want to know what is ChatGPT? No worries, I’ve got you. It's an awesome chatbot developed by OpenAI that can talk to you like a human would! I’m going to get technical here for a second, it's based on GPT-3.5 technology, which is super impressive (according to the tech people).

2450
chanelle
Community Manager
2 months ago
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