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Show & Tell

Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.

  • 374 Topics
  • 777 Replies
374 Topics
nicksimard
nicksimardZapier Staff
published in Show & Tell
About the Show & Tell Forum

Posts in this category should be conversational in nature, meaning that you’re not looking to get help from anyone or ask questions. It’s meant to offer a place to share tips, tricks, use cases, best practices, and workflows with your fellow Community members.You might be thinking…But, I don’t know enough to bother sharing.Not true! Everyone is capable of providing information, because nobody else has the precise experience and ideas that you do. Also, there will always be someone who is less experienced with Zapier than you and who could benefit from your knowledge  Share something you could have benefited from last week.Everyone else probably already knows what I’m thinking of sharing.There is SO much to know about Zapier, combining different apps, using advanced features, coming up with clever workarounds, etc. Don’t assume that your ideas are common knowledge. You might be surprised at how many people you can help by sharing!What if what I share isn’t accurate?That’s not the end of

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nicksimard
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issuebadgeNew
posted in Show & Tell
How to Issue Certificates with QR Code & Verifiable Link from Google Form

Step 1: Create Your Google Form Add questions like: Full Name (required) Email Address (required) Event/Workshop Name (optional, if multiple) Any custom data you want on the certificate 👉 Make sure you collect email (so participants can receive the certificate).Step 2: Connect Google Form to Google Sheets Click on Responses → Link to Sheets Every new response will be logged in Google Sheets (this is where IssueBadge reads data). Step 3: Prepare Your Certificate Template Design your certificate in Canva / Google Slides / PowerPoint (blank template). Export as PDF. Upload the template into IssueBadge.com. Step 4: Upload Responses to IssueBadge Download the Google Sheets responses (CSV/Excel). Go to IssueBadge.com. Choose Bulk Certificate Tool. Upload your template and the response file. Map fields (e.g., Name → Full Name, Email → Email). Step 5: Add Verification & QR Code In IssueBadge: Enable “Generate QR Code” (this links back to a verifiable URL

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JonathanMythicBeginner
posted in Show & Tell
Built an API-based Markdown processor with styling controls

 I needed a way to convert Markdown specs into professional-looking content without the usual workflow of: write in MD → copy to Google Docs → manually format everything → export. I tried existing MD→PDF tools but none produced the quality I needed for client documents.Our new Zapier MythicText app solves this with a simple approach: paste your Markdown, adjust the styling with intuitive controls, and export a beautifully formatted document, e-mail, blog, or more.Current Outputs:GoogleDocs Email Wordpress Twitter Discord More coming every day...Search “MythicText” within Zapier to find the plugin.Questions for the community: Any specific export formats beyond what’s listed above? Any styling customizations you'd want to see? Free tool, built it for my own workflow but hoping others find it useful. Let me know what breaks or what features you’d want added when you try it!

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SamB
Community Manager
automatemy.co
automatemy.coNew
posted in Show & Tell
How I Send Google Voice Alerts Straight to Slack

Hey everyone! 👋I wanted to share an automation I built for a client that’s been a game-changer for their workflow.The problem:They were constantly switching between apps to check Google Voice texts, voicemails, and missed-call alerts.The solution:I set up a Zap that instantly sends Google Voice alerts (via Gmail) directly into their team’s Slack channel—so they can respond faster and never miss a message.How it works: Trigger: New SMS, voicemail, or missed call in Google Voice Zapier Actions: Pulls the message content, caller ID, and timestamp from the email sent by Google Voice Formats it nicely for Slack Final Step: Sends a Slack message to a dedicated “Customer Support” channel It also checks my client’s CRM records and adds their name to Google Contacts if they’re found, so that they can always see who they’re messaging with.If anyone’s interested, I can walk through the setup. 🚀

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SamB
Community Manager
DennisWF
DennisWFZapier Solution Partner
posted in Show & Tell
Auto-Sync Notion Page Titles to Linear Issues with Custom Integration

It's always bugged me that, when you attach a Notion page to a Linear issue, it doesn't automatically show the Notion page's title, because Linear doesn't "inherit" your access to the Notion page. So I built a Zap with a custom Linear integration to do it myself!I created a webhook in Linear that fires whenever a new Issue Attachment is created or updated, and set up a Zap trigger to receive it A path filters for attachments where source = notion A Formatter step strips the Notion page ID from the attachment URL A Notion retrieve page step to get the page's title My custom private Linear integration updates the attachment title and sets it to the title of the Notion page. (Linear's native Zapier integration doesn't support this, so I built my own). Here's the code for this action if you want to build your own custom Linear integration:const options = {  url: 'https://api.linear.app/graphql',  method: 'POST',  headers: {    'Authorization': `${bundle.authData.api_key}`,    'Content-Type

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SamB
Community Manager
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vitaliiorenNew
posted in Show & Tell
Did you know about this non-public node for AI Web Scraping on Zapier?

Hey guys! After the huge success of AI Scraper by Parsera on n8n and Make, we decided to expand to Zapier, but we haven’t been listed as a public node...Nevertheless, we hope to bring tons of value to everyone with web scraping needs here!✅ Thus, I want to share an invitation to our Zapier node hereLooking forward to getting feedback from you guys! 💡 P.S.: With AI Scraper, you can scrape any URL using a prompt and generate reusable scraping scripts(Check out our How-to Manual – it’s not Zapier-specific, but the concept is the same)Cheers!Vitalii,Co-Founder of Parsera This post has been edited by a moderator to remove self-promotional links.

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JammerS
Troy Tessalone
Zapier Orchestrator & Solution Partner
Troy TessaloneZapier Orchestrator & Solution Partner
posted in Show & Tell
How to Pass Data Through for API Request using Webhooks Zap App

How to Pass Through Data for API Request using Webhooks Zap App Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. GoalYou want to configure a Zap step to pass through all of the data from a previous Zap step via an API request without having to map all of the data points. Zap AppWebhooks by Zapier: Used to make custom API requests.Triggers/Actions: https://zapier.com/apps/webhook/integrations#triggers-and-actions Help: https://zapier.com/apps/webhook/integrations#help OPTIONSWebhooks - GET Webhooks - POST / PUT Webhooks - Custom Request OPTION: Webhooks - GETSection: Query String ParamsNOTE: These params will be URL-encoded and appended to the URL when making the request. Note: If you specify nothing for this field, we will automatically encode and include every field from the previous step in the query string.Click the underlined field label to see a tooltip with more info. OPTION: Webhooks - POST / PUTSection: DataNOTE: These are key-value pairs that wi

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Troy Tessalone
Zapier Orchestrator & Solution Partner
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sahanlakNew
posted in Show & Tell
Easiest way to setup round robin in Zapier

Hey folks, here’s a super quick tutorial on how to setup round robin in ZapierThe Old Way vs The New WayTraditionally, setting up round robin in Zapier required either of following:Creating storage values for counters Setting up lookup tables or Google Sheets Managing MOD functions and formulas Writing Javascript for reset logic Maintaining multiple Zap stepsWith the EnforcedFlow Round Robin action, it’s as simple as:Add the Round Robin action to your Zap (1) Enter your team members as key-value pairs, give the group a name (2) That’s it! The action will round robin and return the next option each time Bonus: You can use the same group with same option in other Zaps! Step 1Set up an action using EnforcedFlow connection Step 2Pick “Return Next Item (Round Robin)” Step 3Configure the action by giving a name for the group of options and set options as key value pair. In below example I am sending an email to the sales person so for the key I have used the email address. DoneEach time the

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DennisWF
DennisWFZapier Solution Partner
posted in Show & Tell
Updating a Relation Property in a Notion Database using Custom Actions

One of the limitations with the Update Database Item action in Notion’s standard Zapier integration is that it doesn’t allow you to update Relation properties. For example, you might have a Contacts database and a Companies database in a Notion CRM setup, and it saves a lot of time if you can automate linking records between the two based on a Contact’s email address and domain.Fortunately, updating Relation properties is supported by Notion’s API, which means that you can pull this off by building a Zapier Custom Action: The code is down below, but Custom Actions are meant to be built with natural language prompts, so just create a new action, and tell the AIn something like: Build an action to update a relation property in a Notion database. Allow the user to select the database from a drop-down menu. Then:Allow the user to provide the name of the relation property to update Allow the user to provide an array of Page IDs, which will be the values to update in the relation property. O

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SamB
Community Manager
docugenerate
docugenerateBeginner
posted in Show & Tell
Save Generated Files to Dropbox using Zapier and DocuGenerate

 Hey Zapier community!We've put together a step-by-step guide on automating document generation and file storage by connecting DocuGenerate with Dropbox through Zapier. The tutorial covers creating certificates of employment and automatically saving them to organized folders in Dropbox.This workflow is perfect for HR teams, freelancers, or anyone who needs to generate documents regularly and wants them automatically organized in cloud storage.You can check out the full tutorial here: https://www.docugenerate.com/blog/save-generated-files-to-dropbox-using-zapier/Key highlights:Setting up Zapier Tables with employee data Creating document templates in DocuGenerate with merge tags Configuring the complete 3-step Zap workflow Advanced features like dynamic folder organization and conditional logic Security and compliance considerations for HR documentsThe tutorial includes downloadable templates and sample data to get you started right away.Has anyone else automated their document workflow

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docugenerate
DennisWF
DennisWFZapier Solution Partner
posted in Show & Tell
Slackdown: a Zapier Function to convert markdown to Slack formatting

As you’ve probably noticed if you’ve ever built a workflow that generates text via an LLM and then shares it to Slack, Slack doesn’t render normal markdown text properly, and you end up with a garbled mess including a bunch of messy tags like ###.To solve this, I created a Zapier Function that is really just a wrapper around an open-source library called markdown_to_mrkdwn (https://github.com/fla9ua/markdown_to_mrkdwn). You can call the Function from within a Zap, pass in your regular markdown text as an input, and it’ll return the reformatted text ready for passing into a Slack step.I don’t know of a way to directly share a Function outside of my own Zapier workspace, so just sharing the (super-simple) down code below.A basic sample use case is this Zap, which we use to ask Perplexity questions from within Slack. When we mention the @Perplexity bot we’ve added to our workspace, the question gets sent to Perplexity to generate a response, and we use the Slackdown Function to reformat i

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DennisWF
Troy Tessalone
Zapier Orchestrator & Solution Partner
Troy TessaloneZapier Orchestrator & Solution Partner
posted in Show & Tell
How to Run a Zap on a Schedule with Custom Intervals (e.g. Every 1 Minute)

How to Run a Zap on a Schedule with Custom Intervals (e.g. Every 1 Minute) Contribution by Troy TessaloneZapier Solution Partner at Automation Ace. OVERVIEWThe Schedule by Zapier App has limited trigger options.Especially if you are trying to run the Zap on quicker intervals, such as multiple times in an hour.But, here is a nifty workaround that will let you run a Zap as quick as every 1 minute on a schedule using only 1 Zap. STEPSThese are the general steps to configure:Trigger: Schedule - Every Hour Action: Looping - Create Loop from Numbers Action: Delay - For Action: [App] - [Event] (up to you!) TASKSTask Usage in Zap Runs:Trigger step counts as 0 Tasks Looping app counts as 0 Tasks Delay app counts as 0 TasksInfo about app that count as 0 Tasks in Zap Runs: https://community.zapier.com/show-tell-5/free-tasks-in-zaps-with-these-apps-31165 EXAMPLEThis example shows how to have the Zap run on a schedule every 1 minute.NOTE: 0-59 = 60 iterationsAdjust as needed for your use case. Step

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Troy Tessalone
Zapier Orchestrator & Solution Partner
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Adil WaqasBeginner
posted in Show & Tell
Meet your all-in-one lead & task manager built with nothing but Zapier

Hey Zapier community! 👋I wanted to share a workflow that’s helped our team automate task creation, calendar events, CRM deals, and email notifications — all from a single Google Sheet.This setup uses Zapier Paths to branch logic depending on task type, lead status, or team role. It’s been a game-changer for reducing manual work and making sure every task or lead is handled on time. 🕒Let’s jump right in 👇 🔧 The Tools We UsedWe connected 5 core apps via Zapier: App Purpose Google Sheets Trigger: New/Updated row Trello Task creation & board updates Gmail Auto-email team or clients Google Calendar Create quick calendar events Pipedrive Add qualified leads as Deals  🧭 How the Zap WorksEvery time a row is added or updated in our team’s central Google Sheet, the Zap is triggered and logic paths start branching depending on what's inside that row.Here’s the simplified logic:✅ Path A – Task Creatio

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HashLogics
HashLogicsBeginner
posted in Show & Tell
🚀 How We Built an AI-Powered Lead Qualification Chatbot for Hashlogics Using Zapier & OpenAI

Hi Zapier community! 👋We wanted to share a recent build we just launched that’s already making a real impact on how we qualify and interact with leads at Hashlogics, Using Zapier, we created a fully functional AI-powered lead generation chatbot hosted here:👉 Hashlogics Leads ChatbotThe goal was to create a smart assistant that could: Instantly engage curious website visitors Answer questions about our company, tech stack, services, and success stories Collect lead details for follow-up Reduce back-and-forth in early sales conversations What we customized and integrated:✅ We built the bot with Zapier’s OpenAI integration as the brain and trained it on: Our full Clutch and Upwork profile Our live website content Internal documentation of 50+ successful projects Unique insights from our approach to AI automation, SaaS platforms, and no-code development (including work in FlutterFlow, Bubble, Supabase, and more) ✅ Visitors can interact with the chatbot conversationally. It un

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HashLogics
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nickdunseBeginner
posted in Show & Tell
Slack + Payment Gateway = Create payment links from Slack for anything

 Want to send someone a payment link so they can pay you simply by typing the details into Slack? Here’s how I setup this workflow using Zapier, Slack and PayPal (thanks to Shuttle’s Zapier app). Once, connected I can just type a command into Slack with all the details including the customer email and the specific link is created. I then copy and paste that link or forward it in Slack or email to the person who needs to pay. Don’t use Slack? Swap it out for another tool to generate the link. Finally, I setup another Zapier workflow to catch the payment status and post it into Slack to notify me when the person has paid.

271
SamB
Community Manager
Troy Tessalone
Zapier Orchestrator & Solution Partner
Troy TessaloneZapier Orchestrator & Solution Partner
posted in Show & Tell
RESOURCES: Zapier Mobile Apps

RESOURCES: Zapier Mobile Apps QUESTION: Does Zapier have mobile apps? (iOS, Android) ANSWER: No. Zapier tested a beta version of an iOS mobile app in 2020, but it was never released.The only mobile apps from Zapier are for internal Zapier Retreats/Summits.iOS: https://apps.apple.com/by/developer/zapier-inc/id1616941830 https://apps.apple.com/by/app/zapier-retreats/id1616941828 Android: https://play.google.com/store/apps/details?id=events.socio.app2574&hl=en_US INFO 

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SamB
Community Manager
Troy Tessalone
Zapier Orchestrator & Solution Partner
Troy TessaloneZapier Orchestrator & Solution Partner
posted in Show & Tell
How to Troubleshoot Why a Zap Automatically Turns OFF

How to Troubleshoot Why a Zap Automatically Turns OFF Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. Things to check and try to help you troubleshoot why a Zap automatically turns OFF. Why you can't turn ON or publish a Zap:https://help.zapier.com/hc/en-us/articles/8496199466125-Can-t-turn-on-or-publish-ZapZap has incomplete steps App accounts are not connected Connected app limitations Zapier account limitations Your account has publish approvals enabled TIP: Check the Zap App help links. Your Zap errored too many timesZapier will automatically turn OFF your Zap if it:Errors 95% of the time it runs. Has run more than 20 times in the past 7 days. RELATEDZap is NOT running: https://help.zapier.com/hc/en-us/articles/8496216132621-Zap-is-not-running Zap is NOT triggering: https://help.zapier.com/hc/en-us/articles/8496199211277-Zap-isn-t-triggering  

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SamB
Community Manager
robintrainward
Zapier Orchestrator
robintrainwardZapier Orchestrator
posted in Show & Tell
No API, No Problem: How I Synced Infoflopay Leads to Go High Level with Zapier and a Bit of Creativity

Hi Zapier Community,I had a customer who needed to sync new lead submissions from Infoflopay to Go High Level, but Infoflopay didn’t have a Zapier integration, and it didn’t support webhooks. At first, it felt like a dead end. The client was copying over leads manually and exporting/importing CSV’s which resulted in errors if not cleaned up properly. Instead of looking for a direct integration, I realized we could take advantage of Infoflopay’s built-in email notification system. I crafted a JSON-like payload inside the body of the form submission email, wrapping each field (first name, last name, email, phone number, etc.) in clean, structured formatting. Then came in Zapier. Since we couldn’t trigger directly from Infoflopay, I asked the client to set up an email filter rule in their inbox: Any email with the subject line “Lead Submission Notification for Sync” would automatically go to a dedicated folder. That folder became our trigger step, Zapier monitored it for new emails.From t

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robintrainward
Zapier Orchestrator
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nickdunseBeginner
posted in Show & Tell
Google Sheets + Payments (Stripe, PayPal etc) + Gmail - Billing automation

Here’s how I built a workflow automation to send all my customers an email with a payment link so they could pay their invoice. You can amend it for your own usecase by adding in an invoice app step or something. But this is the simplest way to put accounts receivable on auto-pilot and save payment chasing. First workflow to generate the payment link and send the email> Trigger = Google Sheets row and cell update> Generate a payment link for our payment gateway using the Shuttle app> Send email via Gmail app with data from spreadsheet and payment link Second workflow> Trigger webhook listener for payment notification> If paid then update Google Sheets with success status> Do any follow up workflows Here’s my video 

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KarmixNew
posted in Show & Tell
Change null values to zero

If anyone was strugling with formulas or any other function which require a null value to be displayed as zero, I found a solution (after a lot of hair pulling).  Use the Spreadsheet-Style Formula to concatenate a zero to the potentially null value.  It will create a zero if the value is null else 04 if the value is (say) 4. Formula: "A" & "B"This concatenates the text value A and B into a single text value "AB" Hope this helps ☺️

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ken.a
kylesummerville
kylesummervilleZapier Staff
posted in Show & Tell
Meet Your Legal Team’s New MVP: Zapier’s AI-Powered Chatbot

Meet Your Legal Team’s New MVP: Zapier’s AI-Powered ChatbotImage 1 - Legal AI Chatbot workflow in Zapier CanvasIn-house legal teams increasingly face pressures from rising workloads, repetitive tasks, and routine inquiries, all of which can hamper efficiency and limit the ability of legal professionals to focus on their companies' strategic priorities. Automation and AI-powered chatbots offer transformative solutions, enabling legal departments to streamline their processes, enhance responsiveness, elevate their overall service quality, and even increase team members' job satisfaction. In this post, we share the approach the  Zapier’s legal team has adopted and outline actionable steps for any in-house legal team looking to implement an automated support system.Zapier Legal Team's Problem and SolutionAs part of Zapier's commitment to "defaulting to transparency," our Legal Team created a Slack channel where Zapier employees can ask questions related to internal policies, customer contr

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kylesummerville
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automationguyBeginner
posted in Show & Tell
🚀 Automating Reddit Posts with Zapier & Reddit API: A Step-by-Step Guide

 In this guide, I’ll walk you through how to automate Reddit posts using Zapier and the Reddit API, including handling authentication, setting up OAuth, and ensuring everything works smoothly.If you’re looking to streamline your Reddit posting workflow, this guide will help you set it up without writing a single line of code after the initial setup!📌 Step 1: Creating a Reddit AppBefore connecting Reddit to Zapier, you need to create a Reddit app to get your Client ID and Secret.🔹 How to Create a Reddit App Go to Reddit Developer Portal Scroll down and click "Create App". Choose "script" as the app type. Enter: App Name: "Zapier Reddit Bot" (or any name you like) Redirect URI: https://www.reddit.com Personal Use Script (Client ID): Found under the app name. Secret (Client Secret): Found below the Client ID. They also email the client ID to you after you create the app Click "Create App". Reddit App Creation📌 Step 2: Generating an Access TokenTo connect

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SamB
Community Manager
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IntegrityBeginner
posted in Show & Tell
Wordpress not allowing to login to zapier Authencation failed:

Posting my steps to allow zap to login to wordpress. With my setup having plesk and wordpress with the defender plugin I had to do the following to allow login: Plesk go to tools and settings / Web Application Firewall (ModSecurity) / Then deactivate wordpress and wppluginClick apply and ok  Then in your wordpress dashboard if you have defender sec plugin go to that and disable recapatcha. This is not aloowing login.  Sign in your zapier wordpress and should be good to go.  

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RosenbergTechnologiesNew
posted in Show & Tell
Anyone who wants to meet and share experiences with Zapier Agents?

Hi Zapier Community 👋 I’ve built my first Zapier Agents and it seems promising. Looking for people who are interested in growing and sharing experience with Zapier Agents and Zapier in general. Initially a few people who would like to join me on a Zoom call 🤗 All the best,Kristian

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SunbowlNew
posted in Show & Tell
How to remove signature images from file upload

I needed to post this on this forum because it was driving me nuts trying to figure it out. Like for months i couldn’t figure it out. Here is the issue -- You are trying to upload a file but the upload script keeps sending the image that is used in the signature. You are going made trying to get it send the other attachment Here is the solve -- There is no other attachment. Your testing data is using the wrong record. Meaning you are testing with the first attachment. The Zap will run FOR EVERY ATTACHMENT in a gmail message. So if you have two attachements, it will run onces for the first one and if it doesn’t match the filter exit. Then it will run again for the 2nd attachment, pass the filter and upload.I hope this saves something the insane amount of Googling I had to do to figure it out.

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ken.a
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