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Show & Tell

Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.

  • 345 Topics
  • 736 Replies
345 Topics
nicksimard
nicksimardZapier Staff
published in Show & Tell
About the Show & Tell Forum

Posts in this category should be conversational in nature, meaning that you’re not looking to get help from anyone or ask questions. It’s meant to offer a place to share tips, tricks, use cases, best practices, and workflows with your fellow Community members.You might be thinking…But, I don’t know enough to bother sharing.Not true! Everyone is capable of providing information, because nobody else has the precise experience and ideas that you do. Also, there will always be someone who is less experienced with Zapier than you and who could benefit from your knowledge  Share something you could have benefited from last week.Everyone else probably already knows what I’m thinking of sharing.There is SO much to know about Zapier, combining different apps, using advanced features, coming up with clever workarounds, etc. Don’t assume that your ideas are common knowledge. You might be surprised at how many people you can help by sharing!What if what I share isn’t accurate?That’s not the end of

3880
nicksimard
3 years ago
A
andrasBeginner
asked in Show & Tell
Using checksums to prevent Zap loops in Jira and Google Calendar

How to avoid a Zap loop works well with creations but not with updates. In my case, if I create a Jira ticket which gets propagated to Google Calendar as an event, I'd like to know I can ignore a trigger from Google Calendar since that update was issued by Zapier.This means that the question we're trying to answer is “Was this zap triggered by a user or by Zapier?”The easiest way to do this is by attaching a checksum to the update. Just like cryptographic signatures. Say we are propagating from Jira to Calendar:Date: 2025-01-02Description:Hello World!Concatenating those values and then attaching a checksum (e.g. crc32) you could propagate the Calendar event like this:Date: 2025-01-02Description:Hello World!CRC32=9C 12 95 FAIf Calendar sent back an update to Zapier, Zapier would parse the description field, extract the checksum and concatenate the date and the actual description. This way it would be able to see that the checksum hasn't changed, thus, this was a Zapier triggered update

4111
A
4 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
How to Delay for 1-30 Seconds using JavaScript/Python Code Step

How to Delay for 1-30 Seconds using JavaScript/Python Code Step * Use at your own discretion! Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. OVERVIEWZapier implemented these constraints for the Delay Zap app.Minimal Delay: From January 13, 2025, the shortest delay you can set for a Zap is 1 minute.  Automatic Adjustments: If you have any existing Zaps with delays shorter than 1 minute, they will automatically adjusted to 1 minute to prevent any performance impact.Info: https://help.zapier.com/hc/en-us/articles/33303435847821-Enhance-delay-functionality-for-seamless-workflows LIMITSWhy 30 seconds MAX?Zapier has rate limits of 30 seconds MAX for these plans: Professional, TeamInfo: https://help.zapier.com/hc/en-us/articles/29971850476173-Code-by-Zapier-rate-limits PYTHONPython Code for how to delay between 1-30 seconds. CODE import timeimport random# Inputs for minimum and maximum delay timemin_delay = min(int(input_data.get("min", 1)), 29) # Default to

120
Troy Tessalone
8 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
PROOF: Delay For Less than 1 Minute with the Delay For Action Step

PROOF that it is indeed possible to delay a Zap for less than 1 minute using the Delay For action step! CreditsTroy Tessalone is a Certified Zapier Expert at Automation Ace. CHANGESInfo: https://help.zapier.com/hc/en-us/articles/33303435847821-Enhance-delay-functionality-for-seamless-workflowsMinimal delay: From January 13, 2025, the shortest delay you can set for a Zap is 1 minute.  Automatical adjustments: If you have any existing Zaps with delays shorter than 1 minute, they will automatically adjusted to 1 minute to prevent any performance impact. NOTE: There is a workaround using Code by Zapier to do a Delay for 1-30 seconds. ### Don’t believe everything you read, and when in doubt, test it out! Screenshot below shows the Zap Run history with a timestamp created before and after 30 second delay.(Note: The time difference between the 2 timestamps shown is a bit longer than 30 seconds because of the time it takes to process the other Zap steps.) Notice below the field Time Delayed Fo

325410
Troy Tessalone
8 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
Does Zapier Have an Affiliate Program?

Zapier has a referral benefit for partners who participate in the Zapier Experts Program. About the Zapier Affiliate Program / Referral Program Zapier does have a Referral Program for Certified Zapier Experts.Zapier does not have a Referral/Affiliate Program for regular users.Link: https://help.zapier.com/hc/en-us/articles/8496197165581-Discounts-for-Zapier-plans [Edited January 15, 2025 to include updated information]

100946
A
8 days ago
Danvers
DanversZapier Staff
published in Show & Tell
What's your favorite two-step Zap?

I love a Zap with filters and paths that can perform all kinds of wonderful automations, but I'm also partial to things that are simple yet powerful. What's your favourite two-step Zap? One that I have that's helpful is a 'Slack Reacji watcher' - when a certain emoji reaction is added to message in Slack, it sends me a DM. It's very useful for flagging certain types of messages. What have you accomplished with a Zap that only has the trigger and one action?

29933
SamB
Community Manager
8 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
[RESOURCES] Libraries supported in Python Code Steps

[RESOURCES] Libraries supported in Python Code Steps Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. Zapier’s Code app allows you to write custom Python code steps for automation, giving you access to the standard Python library and the built-in requests package.These tools enable you to perform tasks like API calls, data manipulation, and file parsing without needing external dependencies.This guide highlights the most useful Python libraries available, their purposes, and practical examples to optimize your workflows. Help links for using the Code by Zapier Zap app: https://zapier.com/apps/code/integrations#helpYou cannot require external libraries or install libraries commonly referred to as "pip modules". Only the standard Python library and requests are available in the Code app and requests is already included in the namespace. Why these Libraries are UsefulThese libraries, along with requests, cover essential automation needs like API interaction

141
SamB
Community Manager
8 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
[RESOURCES] Node.js Libraries supported in JavaScript Code Steps

[RESOURCES] Node.js Libraries supported in JavaScript Code Steps Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. OverviewWhen writing JavaScript code in the Code by Zapier app, you have access to Node.js standard libraries and the built-in fetch package.These libraries empower you to perform a variety of tasks, from working with files to making HTTP requests.This guide lists the top useful libraries you can use, explains their purposes, and provides examples to help make you aware of the available options. Help links for using the Code by Zapier Zap app: https://zapier.com/apps/code/integrations#helpYou cannot require external libraries, or install or import libraries commonly referred to as "npm modules". Only the standard node.js library and the fetch package are available in the Code by Zapier app. fetch is already included in the namespace. Top Node.js LibrariesHere's a curated list of the top most useful Node.js libraries for Zapier users, focusing

61
SamB
Community Manager
8 days ago
A
andrasBeginner
posted in Show & Tell
Improving Jira description integration with Zapier

I found this thread but it's already closed: The issue is that the description shows like a tree. This form is not allowing me to attach an image, but the Jira description field looks along the lines of:type: orderedList content: 1 type: listItem content: 1 type: paragraph content: 1 type: text content: this is the actual first item of the list Zapier proceeds to join all these contents by comma “,” which loses purpose. It'd be ideal if Zapier supported passing the full object so that it could be rendered using code, or better yet if such a field was properly rendered as markdown.Instead, based on that post, I ended up doing something similar. I url encode the description field in Jira automations into a single-line text field:%23+this+is+the+actual+first+item+of+the+listThis can be then decoded using Zapier text transformation that are free. The only issue with this is that Jira automations trigger two updates in Zapier! (One by the user

183
JammerS
8 days ago
S
sahanlakNew
posted in Show & Tell
[Integration] Human in the Loop Review for Generative AI Automations

Hello Zapier Community!Based on a requirement for production grade generative AI automations I’ve built an integration to allow humans to review AI generated content in between automations. For example take a Zapier automation that generates a personalized email using OpenAI. With Human in The Loop, a human can review to make sure the content is correct or fine tune before sending it to the customer. How it worksTo setup a workflow similar to above leveraging human in the loop extension you will have to setup two automations. One to generate the content for the email and send to approval, another one to send the email to customer after approving. It’s straightforward to setup.Step 1: Setup the action to generate content and send to a human Breakdown of the flow,The trigger listens to new google form submissions. Information from the form is then sent to OpenAI to craft an email response. Create a new task for a human to review. This action will return a unique link to share with the re

481
JammerS
21 days ago
onar
onarNew
posted in Show & Tell
How to Stop Spam in Your Zap with OOPSpam

How to Stop Spam in Your Zap with OOPSpam Goal Using OOPSpam Zap App, we can filter spam and abuse in your Zap automation. So, you can high quality leads and form submissions. Less email notifications. More clean data.This helps with blocking countries, malicious emails, IPs and messages. Zap App App: OOPSpamTriggers/Actions: https://zapier.com/apps/oopspam/integrations#triggers-and-actions Templates: https://zapier.com/apps/oopspam/integrations#zap-template-listAction: Check for SpamThe action takes following inputs:Content: The form message, if available. Sender IP: The IP address of the form submitter, if available. Email: The form submitter’s email address, if available. Allow messages only in these languages: Specify languages you expect for form submissions. Allow messages only from these countries: Restrict submissions to selected countries. Block messages from these countries: Prevent submissions from specific countries. Block disposable emails: Block temporary or one-time-use

181
JammerS
27 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
How to Create a Default Value as a Named Variable with Formatter

How to Create a Default Value as a Named Variable with Formatter Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. GoalCreate a default value as a custom named variable to be used in other Zap steps.Helps you be able to search/select when mapping dynamic variables from Formatter steps instead of the variable simply having a generic key name of "output".Info about creating custom named variables: Zap AppApp: Formatter by ZapierTriggers/Actions: https://zapier.com/apps/formatter/integrations#triggers-and-actions Help: https://zapier.com/apps/formatter/integrations#help Note: Formatter steps count as 0 Tasks in Zap Runs! Action: Formatter > Text > Default Value  CONFIGUREINPUT OUTPUT MAPPEDHow the variable appears when mapped in a Zap step. 

191
SamB
Community Manager
28 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
How to Process Records with a Sequential Queue using Webhooks and Zapier Tables

How to Process Records with a Sequential Queue using Webhooks and Zapier Tables Contribution by Troy TessalonePremier Certified Zapier Expert at Automation Ace. Alternative: Simple Sequential QueueBefore using the advanced approach below, explore using the native Zap app and action for simple sequential queuing for Zap Runs.App: DelayAction: Delay After QueueNote: This will create sequential queuing, but does not guarantee the entire Zap Run will finish before the next Zap Run continues to process.Help: https://zapier.com/apps/delay/integrations#helpOther Delay options for Zaps: https://zapier.com/apps/delay/integrations#triggers-and-actions Goal: Advanced Sequential QueueUsed to create an advanced sequential processing queue for records to process in order without a delay between Zap Runs, where one Zap Run finishes before the next Zap Run begins.Same concept as FIFO (First IN, First OUT), basically “first come, first served”.You can configure the logic with multiple Zaps using these

151
SamB
Community Manager
28 days ago
C
climber877New
posted in Show & Tell
I track user activity of my saas and send alerts with Zapier. Wdyt?

I wanted to know how user are using our proptech saas. So I built a backend system that logs user data and shows the daily activity. Now I can segment these users into groups and sent me alerts with zapier if they are at risk of churn. What do you think can we also do with this data?

151
SamB
Community Manager
30 days ago
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
About the Zapier Referral Program

Zapier has a referral benefit for partners who participate in the Zapier Experts Program. About the Zapier Referral Program Zapier does have a Referral Program for Certified Zapier Experts.Zapier does not have a Referral Program for regular users. [Edited January 15, 2025 to include updated information]

23963
A
1 month ago
R
Ren_BBeginner
posted in Show & Tell
Workaround: failure to trigger on new Slack reaction

I set up a zap to trigger from a new emoji reaction added to a channel in Slack.Zap steps:Trigger when a new emoji is added to a message in a specified channel Formatter: extract an email address from the message text to which the emoji was added Find the related record in a Zapier Table Update the record status to ‘Completed’ This was working fine during testing, but once turned on, was failing to trigger. I logged a support ticket with the team who notified me that there was a bug, and no known workaround. By pure coincidence - I found a workaround and thought I’d share it with the community in case anyone else is running into the same problem. I know I was racking my brain all day yesterday to come up with an alternative solution!Workaround:When you configure the setup in the trigger step - leave the channel and emoji blank:  This will attempt to trigger for new emojis added elsewhere in your workspace Step 2 in zap: use a filter to only continue if the reaction is in a specific ch

433
SamB
Community Manager
1 month ago
S
Sleipner42New
posted in Show & Tell
I built an AI email filter in 15 Minutes with Zapier

Hello!I and two friends have built no-code LLM fine-tuning platform which we combined with Zapier to create a custom spam filter. See blog post below.https://doxastic.xyz/blog/ai-email-filter

511
JammerS
1 month ago
G
GBIINew
posted in Show & Tell
SOLUTION: If newly created custom fields in NetSuite (or other similar software) aren't showing up for mapping in your Zap

Hey everyone,I’ve been working on a Zap that connects a “field report” form in Google Forms to NetSuite. Our outside reps will use this form to submit photos from in person visits with customers and prospects and have the option to automatically create a task in NetSuite if they choose under the corresponding customer record. The form should prove to be much easier and quicker for them to submit tasks to NetSuite and creates an easy medium for them to provide us valuable photos of our products, displays, competitor product, etc.The problem: I needed 2 new fields on our task form. After creating them, they weren’t showing up in my NetSuite action for mapping. I found other posts on here asking for help with the same problem, but couldn’t find a viable solution. Refreshing the field list simply doesn’t work, nor does reconnecting your NetSuite account, clearing browse cache, etc.The solution: Create a NetSuite action using the following Action event.Under Configure, choose the record typ

331
JammerS
1 month ago
R
rajatrocksNew
posted in Show & Tell
Build solutions that your users can use “in the flow of work” with Zapier and Ask Steve

Hi all -I built a Chrome extension called Ask Steve that unlocks access to LLMs and APIs “in the flow of work” and have been having a lot of fun combining it with the power of Zapier to build solutions for people.I recorded a demo video here:  It does require an Ask Steve Premium account, but there is a free, no credit-card required 30 day free trial so you can try it out and see if it’s useful.It also requires a Zapier Pro account so you can use Webhooks.  Happy to answer any questions, and I’d love feedback if you have any!thanks! - rajat  

151
JammerS
2 months ago
J
Jeff JodoinNew
asked in Show & Tell
Data Integration Issue: Webconnex to Constant Contact After Payment

Hello everyone! I need some help figuring this out. It seems that data from Webconnex isn’t being added to the specific list and tagged in Constant Contact after payments are processed. Does anyone know why this might be happening?   

101
SamB
Community Manager
2 months ago
tomzap
tomzapBeginner
posted in Show & Tell
Power Up Your Workflows: Connecting OpenAI with Zapier

Hello! My name is Tom, and I’ll be guiding you through connecting OpenAI with Zapier to supercharge your workflow and take it to the next level.If you're short on time, here’s a quick video summary. Below, you'll find a step-by-step guide to help you get set up:https://drive.google.com/file/d/1igl1s8fWxGQimnfkpoy86C-tgAotVp1u/view?usp=sharing When connecting an OpenAi account on Zapier, you'll need an API key, which you can generate on the OpenAI website.  Make sure you’re on the OpenAI API website, as many people confuse it with the ChatGPT website. To avoid any mix-up, use this link: https://platform.openai.com/. From there, log in or create an account if you don’t already have one. After logging in, navigate to the top menu and select Dashboard. In the sidebar, click on API keys, then choose Create new secret key. You can give the key any name, and for the project, you can leave it as the default. Then, click Create secret key Be sure to copy the generated key and store it securely

463
SamB
Community Manager
2 months ago
N
NMWeeBeginner
posted in Show & Tell
Feature request: add zapier integration search on marketing website

Hi all, So I’m unsure if this is the best place to bring this issue and idea up, but thought it might be good to see how the community feels about this.  The issueA big part of my company’s promise is about knowledge sharing to existing systems like CRM and other systems. We can offer this in most cases thanks to Zapiers many integration apps. However, it is not clear to the potential buyer if we can integrate with their preferred app and they don’t understand how it works. This is problematic as they need to go to zapier.com (which they might not know) to do some legwork or not researching it all. This makes them uncomfortable and they might assume its more difficult than it really is, and so this is a missed opportunity for us as a company and for Zapier as well. IdeaCould we embed a search engine that searches within the available Zapier apps and shows an ‘if this then that’ Trigger-Action flow and potentially a link to the Zapier generated integration page (https://zapier.com/apps/

80
N
2 months ago
tomzap
tomzapBeginner
posted in Show & Tell
Connecting Your Salesforce Trailhead Playground to Zapier: A Step-by-Step Guide

Learn how to connect your Salesforce Trailhead Playground to Zapier in just a few simple steps! This guide will walk you through the process, making it easy to integrate Salesforce with thousands of other apps. The Trailhead Playground is a safe, personal Salesforce environment where you can practice and experiment with real Salesforce tools and features—perfect for honing your skills and testing new automation Step 1: Start by creating a free account at trailhead.salesforce.com. Once you've signed up, you'll have the ability to create your own Salesforce Trailhead Playground  Step 2: After you've created or logged into your Trailhead account, go to the top right of the page and click on your profile picture. From the dropdown menu, select 'Hands-On Orgs,' or you can go directly to this link: Hands-On Orgs. Make sure you're logged in to your account.Once you're on the Hands-On Orgs page, click the 'Create Playground' button. You can name your Playground anything you like, then click 'C

271
SamB
Community Manager
2 months ago
C
ChristinBeginner
posted in Show & Tell
How to auto generate presentations in a few minutes

Hi there,  I used to spend a lot of time working on monthly reports for the sales department, I know how painful and time-consuming it could be to create presentations from scratch.  That's why I'd like to share one zap idea that will help you to automatically create PowerPoint presentations with charts and diagrams in just a few minutes.  In Zapier it's possible to pass data, say, from web forms to the process which will populate a pre-made PowerPoint template with form entry data. For that, I use Plumsail Documents integration.  It supports PPTX templates and it works like a charm. I just submit some data and get a ready presentation with visualization of this data. I used it in conjunction with Typeform. The same approach could be applied to generate presentations from CRM systems. 

27153
JammerS
2 months ago
R
RaZZ MaTaZZBeginner
posted in Show & Tell
Easy two step to extract a .csv file to use in Zapier

This is an easy 2 step process for those struggling to retrieve an attachment and utilize that data. FIRST - Make sure that you are retrieving a .csv file and not .xmlx file. Zapier tools don’t play well with .xls or .xmlx to my finding.Select your email source (Gmail for me) and choose “New Attachment”. Your trigger will be where that email is coming from ie Inbox or a specific label. Then input a search string that matches the title for that specific email. Once you have located the record you need. Add the next step and select Formatter by Zapier. Select utilities and choose import CSV. For the CSV file, select “Attachment: Exists but not shown”.From there I chose to put that data into a Google sheet as my terminus. If you are adding to a spreadsheet be sure to add the columns that relate to your data first before selecting the document to parse to. Then just plug in the corresponding line items to the columns that have been created and test your Zap.This has saved me time from copy

2152
R
3 months ago
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