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Show & Tell

Show & Tell

Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.

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Troy TessaloneZapier Expert

posted in Show & Tell

Save a Step by Adjusting Date/Times with Modifiers

Save a Step by Adjusting Date/Times with ModifiersRecently came across this handy help article (copied below): https://zapier.com/help/create/customize/adjust-date-and-time-values-in-zaps ### Adjust date and time values in ZapsLast updated: February 09, 2020You can adjust the date/time values in date/time fields by including a modifier after the date/time value.A modifier includes:A + or -, signifying forward or backward in time A number A unit of time: s (seconds), m (minutes), h (hours), d (days), month (months), y (years)For example:+7h - 7 hours after the date/time in the field. +10d - 10 days after the date/time in the field. -45m - 45 minutes before the date/time in the field. +30s - 30 seconds after the date/time in the field. Useful if you receive a duration in seconds. +1y - 1 year after the date/time in the field.You must include a space between the modifier and the date/time value.Multiple modifiers can be used together, and must be separated from date/time values and each o

nicksimardZapier Staff

published in Show & Tell

How to ask a great question in the Zapier Community (and get a great answer)

If you’re going to ask a question, give yourself the best shot of getting replies and resolving your issue as quickly as possible.Be descriptive and include helpful detailsIf all you write is “My filter step isn’t working” you will inevitably have someone respond asking you for more details. Imagine what someone might ask you based on what you wrote. If there are unanswered questions that you could be proactive about, please include that information.For example, with the filter step above you could include a screenshot of the Zap, or of the Zap History, explain when it works and when it doesn’t, explain what you’ve tried so far, when the problem started, etc.If you’re seeing a particular error message, please include itInstead of: “My Quickbooks Zap is broken- HELP!”Try providing some context so that you receive better, more timely assistance: When I test my QuickBooks step in the Zap Editor I get this error message:”Make it easy for others to help youAsk yourself:What would I want to

Troy TessaloneZapier Expert

posted in Show & Tell

Find Out Who Maintains Zap Apps - Zapier or App Developers

Did You Know (DYK) most Zap app integrations are maintained by the app developer, rather than Zapier.Be sure to keep that in mind, when suggesting feature requests to Zap app actions/triggers/searches as well as reporting issues.In many cases, it would be best to direct such feedback to the Zap app developer regarding their Zap app integration, although Zapier welcomes feedback about Zap apps.

nicksimardZapier Staff

published in Show & Tell

About the Show & Tell Forum

Posts in this category should be conversational in nature, meaning that you’re not looking to get help from anyone or ask questions. It’s meant to offer a place to share tips, tricks, use cases, best practices, and workflows with your fellow Community members.You might be thinking…But, I don’t know enough to bother sharing.Not true! Everyone is capable of providing information, because nobody else has the precise experience and ideas that you do. Also, there will always be someone who is less experienced with Zapier than you and who could benefit from your knowledge Share something you could have benefited from last week.Everyone else probably already knows what I’m thinking of sharing.There is SO much to know about Zapier, combining different apps, using advanced features, coming up with clever workarounds, etc. Don’t assume that your ideas are common knowledge. You might be surprised at how many people you can help by sharing!What if what I share isn’t accurate?That’s not the end of

WillBMTPBeginner

asked in Show & Tell

Move a field from one Google sheet to another after 6 months

Hi all, Is there a way that I can have some fields move from one Google worksheet to another worksheet in the same Spreadsheet after 6 months have passed since the date in the field? To give context, I want to create a zap to help me track inactivity from Meetup groups. So far, I’ve created a zap to put the Meetup event and date in a Google Spreadsheet, in the worksheet called active 6 months. After 6 months have passed, I would like to move the fields taken from Meetup to another worksheet called active 1 year, after that year has passed, I’d like to move the fields into a final worksheet called inactive. I’m having issues using time as a trigger for the zaps. Is this even possible?Thanks.

Currently JasonConnector

posted in Show & Tell

Zapier Storage use cases

Hi All,I'm working on a @Zapier demo for a client. I want to include the Zapeir Storage Utility but looking for good use cases. I have 1 (Increment count and rerun Zap) but looking for others.Interested to know what you are using it for? Cheers

jeromeBeginner

posted in Show & Tell

[New Integration] Ubiqod: field service management with QR codes and IoT

Hi there ,We provide Field Service Management solutions based on IoT. We automate on-demand service requests and time tracking on the field with IoT buttons.Like this one:In the past, we were using webhooks to connect to Zapier. We made a lot of demos in IoT conferences to show the power of Zapier associated with IoT.With the COVID, we had an increasing demand for traceability and cheap contactless solutions. So we built a platform called Ubiqod, that works with both IoT and QR codes, and we made a brand new Zapier integration.There are many use cases:Time tracking (i.e. remote workers) On demand services Asset tracking Customer feedback ...Here is a tutorial for on demand service (industrial dumpsters): https://www.ubiqod.com/docs/zapier/#what-we-want-to-achieveYou can register for a free account here: https://admin.ubiqod.com/#/registerInvite link: https://zapier.com/developer/public-invite/117420/f05479c250f90fc13dd566544df205e0/We would love to have any feedback from the community

donovanwattsTinkerer

posted in Show & Tell

My Zapier solution has saved over 330 hours in 9 months

When Covid started getting real, our company, like many, went fully remote. We are a remote research firm with 75% of our work in person. In order to ‘save the 75%’ we all did what we could to help. For me, that meant putting my Zapier skills to work.One of the bigger time drains we identified was the process of manually creating Zoom links. We do a ton of research over Zoom and for every session, a Project Manager would literally login to Zoom, create a meeting, and then copy/paste all the meeting info into a spreadsheet. Given they create about 1,000 Zoom session links per month, this was my chance to make a difference.I went to work and created a solution I call the Zoom Sessions Generator. I thought I'd share it here.To start, I’ll share a Slack post I sent to our team the other day when we hit a major milestone… Technologies used* Airtable* Google Sheets* Slack* ZapierUsage'/sessions generate' (a Slack slash command I created to initiate the link generation) How it worksThe Zoom

vybitBeginner

posted in Show & Tell

Vybit Notifications: Now you can Record and Import your own Sounds

Hi all,Just a heads up that the latest Vybit release now includes the ability to record your own sounds for your notifications! Also you can import your own sound files via local upload or web url download. So now the notification sounds you hear can be even more customized and meaningful. Heck, you can even just speak what the notification is, e.g., "New Tweet from George" or "Take out the trash, hurry!". Be welcome to post any questions here or learn more athttps://www.vybit.net and https://zapier.com/apps/vybit-notifications/integrations.Thanks, Brady

GetUWiredZapier Expert

posted in Show & Tell

Dynamic Google Sheets Formulas

Figured this workaround out today but have been trying to figure this out for a bit so I thought I would share in case anyone else needed it! This is to create dynamic formulas that will calculate data as rows come in to google sheets. First use the create row step to create the row without the formula fields or with formula fields that are not dynamic. Immediately after this step, add another step to Update a Row. Use the custom tab to insert the row that was created in the previous step for the row to be updated then when you type in your formulas you can insert that same row Id where you would usually reference it in your formula. Voila! I hope that helps!

JenharrisBeginner

asked in Show & Tell

Pdffiller

I want to know how you can see what you are completing in pdf filler. When I do the set up it only gives me discriptions such as Box 1278 and text field 2033. I need to match the excel sheet (name, surname, ID etc) with the relevant section in the form.

asked in Show & Tell

Rotaville

Hi all, We use rotaville for all our staffing needs. Does anyone know any other apps similar to this to create a Zap? Cheers

nicksimardZapier Staff

posted in Show & Tell

Trigger a Zap and play a custom sound (browser & mobile app)

Hey everyone!I wanted to share a quick tip about an app that I just discovered. I received a notification for this Reddit post in the Zapier subreddit. Vybit enables you to find a sound that will be played in your web browser and/or their mobile app when your Zap is triggered.You can check out the integration here: https://zapier.com/apps/vybit-notifications/integrationsWays I can think of that you could use this:have a specific sound when you receive an email from someone you deem important hear something like a cash register (or an airhorn) when your online store makes a sale trigger a Zap using Shortcuts in iOS to play a sound on demand (on someone else’s device, for example) play a siren sound 5 minutes before meetings, to make absolutely sure you don’t show up lateI’m sure there are countless other ways you could make use of this :)EDIT: I see that the Vybit team added their own post in the Zapier Community as well...probably should have checked for that first, haha.

posted in Show & Tell

Zapier alternative for Coda Upsert

What is Upsert?UpSert is a Coda.io function that permits to OR create a new row OR to update a row if there is a match. I had a working solution for a while based on a Coda Row ID. The logic was like this:A form of Paperform was filled out and via Zapier the data was injected into a Coda table. When the subcriber wanted to update the info (via a link in an email sent via Zapier - > MailJet ) an Upsert took place based on a hidden field in Paperform that I had injected with a Coda Row ID. The creation of the Row ID and how to prefill the Paperform is not the issue here, I guess the reader knows how set this up.Coda and the RowIDWhen a form with a Row ID came back, the uspert took place. The handy thing was that inside Coda we had an automation running that created a duplicate of the RowID column. Due to this automation it was not a formula driven column so we could used it to set up a Match in Zapier. However after a while this solution did not work anymore. I created two solutions

posted in Show & Tell

Copy Zoom Recording to Vimeo

I have been trying to figure out how to copy my Zoom recordings to Vimeo and although there were several topics on it, they made it more complicated than it needed to be, and didn’t give you the ability to easily name your Vimeo video something from Zoom. You can do it in 1 Zap. Zap Steps For Google Sheets I created 2 columns, one form the Video DL URL, the other for the Topic from Zoom (which I am actually getting from another Zap with YouCanBook.me and Zoom. Google SheetsI put a delay in just to make sure it is written to Google Sheets before trying to copy it to Vimeo. The last step was to then upload it to Vimeo. I used the Video URL from the above step from Google Sheets, and the Topic I grabbed from Zoom.

asked in Show & Tell

Automated LinkedIn onboarding Messages to new contacts

Dear all, Whether it would be possible to make automated LinkedIn onboarding Messages to new Linkedin contacts? Looking forward hearing from you soon,Baiba

Liz_RobertsZapier Staff

published in Show & Tell

Tips on hiring a Certified Zapier Expert

Zapier Experts are certified consultants, freelancers and agencies that can help you do more with automation. They can help you improve processes, recommend applications and streamline your workflow. How to identify a Zapier Certified Expert?Zapier Certified Experts are distinguishable in Community via the Expert badge and title. These identifiers are visible on the Expert’s Community profile page and beside their name within any responses or topics they share in Community: How to get started and what should you ask an Expert you may be interested in hiring?We sat down with Zapier Expert, Andrew Davison of Luhhu to learn more about what to consider and prepare for your first chat. General questions that a client should consider before hiring an Expert or any third-party to assist with their Zaps are: What timezone are they located in? What their working process is (does this align with your own?) How will projects be managed and who will be the main point of contact? Timing is a

ChrisPConnector

asked in Show & Tell

Zap setup JSON export mapping

I discovered a new feature today (to me anyway) - the ability to export a json file of your zap set-up. To get there click on new info button next to zap title: This will take you to the following page: I remember there was a way to export this json previously but it was not so front-and-center. Now that more people will likely be exporting this file can anybody provide a mapping of the json elements with which apps are used etc? (at the moment the json is all very cryptic). If so, it may be possible to do build a zap feeding this data into a diagramming app like Lucid Charts with a pre-built template and have a cool visual flow diagram of every zap - something I’ve been longing for for ages!

asked in Show & Tell

Autogenerate webhook step

Hi there,I’m Paul and I am creating the new Zapier app. I referred to Gravity From app and I don’t know how they can create a WebHook URL for authentication. I did some research however I cannot figure out how to do that. Any idea or documentation? Thanks for your reading.

asked in Show & Tell

Delaying a Zap for a year

Hi Zapier Community,As stated in the title, I’m looking to get an action to trigger after a year. To be accurate, I set up a learning quiz using LearnDash and I’m looking for a way to send an email a year after it gets successfully completed. Because LearnDash works well with Zapier, it would be convenient to find a way to solve my problem using it.Upon reading the documentation from this article, I understand that a delay can only be scheduled for up to a month in Zapier and I should look for another way to do what I want.However, if someone has an idea on how to bypass this or can recommend an alternative solution I would be grateful to hear it.

AnjelikaChBeginner

posted in Show & Tell

Document generation integration with line item support

Hi there,I represented the Plumsail Documents team. Recently, we built a Zapier integration for document generation. We’re passionate about tools that save time, human resources, preserve you from repetitive routine:-)Plumsail Documents allows you to:generate documents from templates (Word, Excel, PowerPoint, HTML) auto-populate fillable PDF documents deliver the resulting files to the cloud, and much moreNow, with its integration for Zapier, it’s easy to connect your document generation to other apps like web forms, CRM systems, payment applications, and so on. For more flexibility and functionality, we’ve added support of line items. Now, you can insert multiplying values from line items to document templates. Please, give it a try. Personally, I’d appreciate your feedback and if you share some of your use cases. Regards,Anzhelika CherinaPlumsail team

Seun DebiyiZapier Expert

posted in Show & Tell

Video: Integrate Facebook Lead Ads and Zapier

Hey Everyone! I’m going to start making weekly videos about Zapier and automation. The first is about connect facebook leads to zapier. I often get asked how to do this which allows my clients to send their facebook leads to Google sheets, Mailchimp or any CRM. If you have questions or video requests, let me know below!

ChristinBeginner

posted in Show & Tell

How to auto generate presentations in a few minutes

Hi there, I used to spend a lot of time working on monthly reports for the sales department, I know how painful and time-consuming it could be to create presentations from scratch. That's why I'd like to share one zap idea that will help you to automatically create PowerPoint presentations with charts and diagrams in just a few minutes. In Zapier it's possible to pass data, say, from web forms to the process which will populate a pre-made PowerPoint template with form entry data. For that, I use Plumsail Documents integration. It supports PPTX templates and it works like a charm. I just submit some data and get a ready presentation with visualization of this data. I used it in conjunction with Typeform. The same approach could be applied to generate presentations from CRM systems.

AndrewJDavison_LuhhuZapier Expert

published in Show & Tell

4 Popular Mailchimp Zapier automations explained

Hey everyone!Mailchimp - probably one of the most popular newsletter sending apps out there. And for good reason. It's easy to get set up, send great looking campaigns and get detailed reports on what worked, and what didn't.And, with Zapier, you can make Mailchimp even more powerful - a topic we've explored in our latest blog post: 4 Popular Mailchimp Zapier Automations Explained To summarise:1. Upgrade a form to Typeform, then add them to MailChimpTypeform allows you to make great looking forms - perfect if you want to collect a little bit more than just name and email addres - and don't want your users to get bored while they do it.2. Book appointments and meetings instantly with Calendly, then add them to MailChimpCalendly is a lightweight way to get your customers to book appointments with you. And if they're already doing that, you may as well take away some hassle and put them straight on your mailing list.3. Get leads on Facebook, then add them to MailC

DanversZapier Staff

published in Show & Tell

Using Extract Pattern to get phone numbers, emails and other types of text from a field.

How do you find a phone number or a username in the middle of a string? Sometimes you can use the Formatter Split text function, if the item will always be in the same place, but it’s not always that straight forward. That’s where the Extract Pattern function for the Formatter app comes in. You can find the Extract Pattern transform under the ‘Text’ functions for the Formatter. What it allows you to do is to find and extract patterns in text. The Extract Pattern function uses Regex to find the text that you need. Regex is short for ‘regular expression’ and it basically means that you’re giving a sample format for the step to find. You can learn more about Regex, including seeing a few examples in our blog post: How to Extract Email Addresses, Phone Numbers, and Links From Text Regular expression - Wikipedia The post also has some useful resources, like the Regex wikipedia page, which explains the syntax (rules) of Regex. Extract pattern is useful for pulling out user names, specific em

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