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Find and share Zapier tips and tricks, and learn how other people are using Zapier.
This article is for you if: You’re a small business owner looking to broaden your business capabilities A small business owner looking to better connect with international clientele Running a small business and want to connect with a broader audience? Welcome to our new Community series, where we look at how Zapier can help you become the organized, efficient, successful small business owner you were destined to be! Our world is full of many beautiful languages and attached to those languages are customers who want to work with you or buy your products. Don’t let the language barrier stop you from achieving international success. Let’s take a look at three beneficial Zaps to set yourself up for success. Auto-Respond to non-native language emails in their language:P.S. You can do this with Office 365 services tooP.S.S. Hesitant to press send? Check out this Draft option where you can double check your email is good to go, before manually pressing send. Translate Comments Newly Submitted
For Notion Users* After spending about 11 hours setting up Notion, Zapier and my Discord integration with my team, I finally think I have a solid answer! It requires a few steps, but I've manage to tag/ping my team members through Zapier, on Discord. First steps first, we'll have to start with Notion, and set up a list of team members. I used the "Multi-select" property to populate with my teams names. You'll only have to type in the first part of their Discord name here, not the #, or @. In my case I had Lentille NU for myself. After I set up my team, I went over to Zapier to set up my actions. Once the Notion database was updated, I could follow by finding my user tagged on Notion with a Discord "Find User" option. There is a delay prior to this, besides the point... Once I found my user, I managed to find their user ID. This is where I finally struck luck! Now we can use Zapier tagging options, eg <@12345690000>, or in my case <@ "User ID" > from the Find user function.
Sharing is caring; we all know the “bug” that Zapier does not recognizing all new emails in Gmail. Well thats unlucky, but we found a workaround. @greg.kelly & the Zapier Support send us a desperate user and she could not work with her zap anymore. So here is the workaround how to use Gmail, when Zapier does not recognize new emails. You anyway want that only some mails get processed? Than label emails based on specific subjects within gmail. https://www.techjunkie.com/automatically-label-emails-gmail/Then choose in the Gmail app “New Labeled Email”. If you want that all new emails are processed use: Simply an “@” by from - since all emails contain an @ next step in Zapier select: “New Labeled Email” and from here it works like usually :) #shortest workaround
Hi there—it’s Deb, from the Zapier blog. We’ve published a bunch of content on the blog recently about PR—everything from how to prepare for interviews to how to navigate a successful PR campaign. Angel Lawery is a PR specialist who works to get her clients noticed, and she wrote about her suggestion to automate part of the PR process. Of course, PR is all about relationship-building, but in order to make those connections, you need to be available whenever people reach out. So Angel suggests setting up a press page, including a contact form and even a scheduling tool, and then saving all the email address you collect—automatically.An automated PR process can help avoid missed opportunitiesWhat other parts of your PR process do you automate? If you have a tip, we might be able to feature you on the blog!
We're so excited to share we're launching the first ever National No-Code Day! Every year on March 11 we'll celebrate the no-code movement and creators that inspire us.In honor of this new holiday, we're launching Zapier's No Code contest and opening a call for entries: tell us what you've built using no-code!The grand prize winner will receive:A $25,000 cash prize from Zapier. A one-hour strategy call with WadeFoster, co-founder and CEO of Zapier. A one-hour strategy call with Ben Tossell, founder of Makerpad. Please help us spread the word! Share what you've built using no-code on social media with the hashtag #NationalNoCodeDay. To nominate yourself please complete this short entry form by April 13.
Hey Community, Krystina here from the Zapier blog! I know our community members build pretty complex workflows to solve work problems. But does your workflow trump SheEO’s 82-step Zap?That’s not a typo. SheEO is building a $1 billion fund to support women-run businesses, so they need to automate whenever possible to reduce errors. Check out how they do it, and use their visualization of their monster Zap to inspire you to push the limits of what’s possible in Zapier! How SheEO uses automation to support women-run businesses
One of the highlights of our recent user conference, ZapConnect, was getting to hear from people who are using automation to do amazing things at their businesses. One of my personal favorites was Justin Samuels’ talk about how he is using automation to build community and connect his team. These Zaps help him and the team be more efficient and more profitable while bringing joy to the team. Here’s Justin on this process: In a process I've named "Funimation," we have developed a series of Zaps that create greater efficiencies and contribute to the bottom line—and have proven unique in generating the kind of traction that engages and empowers our internal team and external customers. And when employees are happy, then your customers, clients, and audiences are going to be happy, too. Justin’s using these Zaps to do things like send information from surveys to databases so everyone can access the information they need, reward user behavior in email campaigns, and reward responsive custom
Hi All,All of you who work with Pipedrive are probably familiar with some difficulties and limitations on how you can trigger your Zaps from you deal, organization or person. As we know currently the options are either through webhooks, filters etc. which is often inefficient or you may receive multiple hooks for the same event.At the same time it may be very confusing for a user to understand if a Zap did / should have triggered, as they have no visibility on the rules you have set up.For this reason we have developed a free Pipedrive add-on which allows you to create custom buttons on any Pipedrive deal, person or organization. You can then listen on the button clicks in your Zap though a webhook. The add-on can be found in the Pipedrive marketplace: Pipedrive Marketplace - Third Party Apps & Integrations 1There’s also an example in our help documents how to set things up: https://help.zimple.io/books/zimple-oneclick-en/page/oneclick-zapierHope you enjoy it as much as we do!Vellu
Hey there! Janine from the Zapier blog team here with an article to share, and a question for you. Spreadsheets are popular with Zapier users, and for good reason. They’re great for tracking information, organizing different data types, collecting resources, and analyzing progress. (You can be even more creative and use them as to-do lists, a browser homepage, and even for games.)We recently published an article about how to automate spreadsheets with Zapier, so that information automatically flows into or out of your worksheets. But our ideas aren’t always the best ideas, so I wondered how you use spreadsheets with Zapier? What’s the best spreadsheet Zap you’ve got, or is there something you’ve always wanted to make work but haven’t been able to figure out?
About Our No-Code Day And that's a wrap on our annual No-Code Day Contest! This day was about recognizing and celebrating the people and businesses using no-code tools to create and automate amazing things without writing a single line of code.We created No-Code Day to help spread the word about the no-code movement and to encourage more businesses and organizations to embrace this powerful approach. It's a game-changer for people who want to turn their ideas into reality quickly and affordably.This year, we received over 200 entries for our four categories: No-Code Transforming Businesses, No-Code Changing the World, No-Code Empowering Small Businesses, and No-Code Featuring AI. Among these entries, 59% were focused on empowering small businesses, 16% on transforming businesses, 14% on changing the world, and 11% on featuring AI. That's a lot of great ideas and creativity coming from our community!So let’s meet the winners!Tori Philips: No-Code Transforming Businesses Tori Phillips is
Hey, folks! Janine from the blog team here. Last month, we published an article by a Zapier user who found a way to use automation to run a successful marketing campaign with a small budget. Rather than thinking about tasks Pawel Sheffler used Zapier to create processes. One Zap took a lead generation form and sent an immediate follow-up email and then reached out automatically a few days later to get feedback about the downloaded resource. He also created a system to nurture leads who came in through webinars, sending reminders, post-webinar follow-up, as well as longer term outreach.Read about how they did it: How Zapier helped us save thousands of dollars on our marketing budget.
I’m a beginner and this is a relatively simple process, but it took me a while to figure out so I thought I would share in case it is helpful. I have URLs from QuestionPro survey responses that I need to be converted to files and uploaded to DropBox automatically. However, I need them to sort into different subfolders based on the answer to a QuestionPro survey question, which is not in the folder name and we do not want it to be. The question asks what county the survey responder is from, and each subfolder needs to contain a subgroup of counties. In addition, there is a limit of 5 URLs that can be added to QuestionPro, but any number from 0-5 may be added, and all of these need to be uploaded to DropBox. I started with the QuestionPro new survey trigger in order to be able to pull the URLs and the county from each response. I then used the Zapier Formatter - Lookup table function under Utilities. I set the county answer as the lookup key, then typed in every possible county that co
Hi! I'm Deb at Zapier, and I'm definitely a full-on automation groupie. I didn't even know what automation was when I first started at Zapier, and now I can't imagine working without it. But the change didn't happen overnight: it took me a while before I was convinced to set up my first Zap and even longer before I was willing to dive into more complex workflows.It's not surprising, either. Very few of us really like change, and change is the name of the game when you go from manual work to automating processes. William Ratliff learned that the hard way when he first started beating the automation drum at his company. But since then, he's figured out how to get people on board. Read his story for his tips on how to make it happen.Overcoming automation resistanceHave you had trouble convincing people in your company to adopt automation? Let me know in the comments about resistance you've faced and strategies you've learned to overcome it. We might even feature you on the Zapier blog!
Hi all,Just a heads up that the latest Vybit release now includes the ability to record your own sounds for your notifications! Also you can import your own sound files via local upload or web url download. So now the notification sounds you hear can be even more customized and meaningful. Heck, you can even just speak what the notification is, e.g., "New Tweet from George" or "Take out the trash, hurry!". Be welcome to post any questions here or learn more athttps://www.vybit.net and https://zapier.com/apps/vybit-notifications/integrations.Thanks, Brady
Hi! Deb here from the Zapier blog. If you’re hanging out in the Zapier community, it’s likely because you’re automating things. Or at least automating a thing. But automating something is very different from forming an automation habit. To have an automation habit, you need to be thinking about automation as a potential solution to problems you come across or tasks that are draining you.Then, of course, you need to hone those workflows after you’ve built them. It’s kind of like getting into the habit of exercising: you don’t just start jogging 30 minutes a day and then do that exact same practice forever. You adjust your practices to make it better fit your routine as it develops.Here’s the article our staff writer Justin wrote about developing an automation habit. Automation is a habit—here's how to build itIs automation a habit for you? What kinds of automation-related tasks are second nature for you? Let me know in the comments!
Hey, Zapier Community! I’m Janine, one of the managing editors of the Zapier blog.As we close out the year, I wanted to ask you a question: What could we write that would help you better use Zapier? My team puts together articles about why, when, and how to use Zapier. We write about ways to automate a specific app, how to set up a specific Zap, interesting ways automation can help you run your business, share success stories from customers, and highlight unique or useful Zaps for you and your work.And while we track pageviews and other traditional audience metrics, there’s really no substitute for hearing directly from the people who use Zapier and read our content.If you have a few minutes, I’d love to hear from you: What would you like to see us write about next year?
Expert Explains: What is a Webhook? 🪝 Definition: A webhook is an instant notification from one app to another app when an event happens in the origin app, and includes a data payload sent to the destination app. Purpose:Webhooks are used to trigger Zaps when there is a new event with data in the origin app.This is known as an Instant trigger type in Zaps.Zaps with Instant triggers are labeled as ‘Instant’ on your dashboard and in the Zap editor. Example Event: Contact CreatedExample Payload:Contact ID Contact Name - First Contact Name - Last Contact Email Contact Phone App: Webhooks by ZapierTriggers/Actions: https://zapier.com/apps/webhook/integrations#triggers-and-actionsHelp: https://zapier.com/apps/webhook/help Learn More: https://zapier.com/page/webhooks/ The other type of Zap trigger is known as a scheduled polling trigger:
Wondering what you missed for the month of April? No worries, I’ve got you! 👇Product Updates Zapier's newest product features: automation your team can count on Over the past few months, we’ve released numerous highly-requested product features. Many of them enable teams to build and manage Zaps more easily. Look at the new features that empower teams to create, keep track of, and control mission-critical workflows—at scale. Workflows & Workarounds Automate Notion Relations with Zapier This tutorial shows how to use the Notion API with Code by Zapier action as a workaround. It walks through a hypothetical scenario where a contact form sends a webhook to Zapier, which adds the submission to the Submissions database in Notion and relates it to the Countries database. The tutorial explains how to generate a token, create databases, add an integration, and create a Zap. The Zap consists of four steps, including receiving the webhook, creating an item in Submissions, finding the count
PDF.co and Zapier can convert text PDF to PDF images. Zapier is a third-party automation tool that can be used to connect PDF.co with various other apps and services. By setting up a Zap (a workflow) between PDF.co and Zapier, you can automate the process of converting text PDF to PDF images.Here's how you can set up a Zap to convert text PDF to PDF images using PDF.co and Zapier: https://pdf.co/blog/convert-text-pdf-to-pdf-images-zapier. You may also visit PDF.co for more info. Thanks!
Hi everyone, it’s Deb—one of the managing editors of the Zapier blog. Our mission at Zapier, as you might know, is to democratize automation. One roadblock we run into is that not everyone wants to use automation. According to a survey we commissioned, 11% of people are either afraid of using it or are afraid it will drastically change the responsibilities of their role.And I get it—if I didn’t work for an automation company, I might also be wary. ROBOTS ARE COMING TO GET US. But, as it turns out, automation is a very human thing.In this article on our blog, early childhood expert Colin Johnson talks about how the desire for efficiency—essentially, automating our brains—is at the core of who we are as humans. Have a read.Automaticity: Finding the humanity in automationHow does automation make you more human? Let me know in the comments!
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