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Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.
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So read a few people have this problem.I wanted a monday board that everytime it updated to only show the list of ones with the field “ready”. and when that changed to “closed”. delete it.That sheet is then viewed by people. But looks a mess with all the gaps from deletions I wanted to share a work around.I made another sheet using the importrange feature in sheets to pull all the data into this new sheet.Set up a filter on all columns and rows. remove blanks from one of the filters.There you now have a clean list. hope this helps someone in the future
If you run out of inventory for a product, you might want to deactivate any Stripe payment links for that product until you replenish your stock. You can do that automatically by using the Stripe (Beta) app on Zapier. The workflow idea below suggests using a spreadsheet as the starting point. I’d use it to track the inventory automatically for each new order, so that I can know if it reaches zero. Zap 1Set up a Zap to trigger on new payment links on Stripe. Send them to a spreadsheet, alongside product details (so you can search for them later). Zap 2Set up a Zap that triggers on another spreadsheet where you keep track of inventory (or another app that can track inventory, like Shopify). Make sure to have details that can be matched to the spreadsheet on Zap 1! Add a Filter step to check if the inventory has reached 0. The next step will search for the product in the spreadsheet attached to Zap 1 and return a payment link related to it. You can then use the “Deactivate a payment li
How to get the CSV Version of Excel/GSheet (XLS) File using GDrive Did you know GDrive automatically makes a CSV version of an (Excel/GSheet) XLS file available? Simply search for “text/csv” in the returned response data of the GDrive Zap step!
Set Attachment Filename with the Airtable API (PATCH) PURPOSEUse the Airtable API to make a PATCH Request that will set the filename for a new file in an Attachment type field. PREPGet your Airtable API Key: https://support.airtable.com/hc/en-us/articles/219046777-How-do-I-get-my-API-key- Get your Airtable Base ID: https://support.airtable.com/hc/en-us/articles/4405741487383-Understanding-Airtable-IDs Get your Attachment type field name. NOTE: If you change the name of the Attachment field, then the Zap will break. NOTESThis can only be used to create new files in an Attachment type field. Cannot update existing Attachment file names. This will replace existing files in the Attachment field. Review help article with how to send files in Zaps: https://zapier.com/help/create/basics/send-files-in-zaps CONFIGFor the Action step App, use Webhooks: https://zapier.com/apps/webhook/help For the Action step Event, use the Custom Request option Set the Method to PATCH In the URL Replace [APP_I
Mod Edit: 03-29-2023TIP: Create unlimited unique task-specific email addresses with Gmail Gmail Article: https://support.google.com/a/users/answer/9308648?hl=en WhatQ: Do you want unique Gmail email addresses without having to create multiple Gmail accounts or aliases for specific tasks?A: Simply add a plus sign (+) and any word before the @ sign in your current email address.Messages will still reach you, and you’ll have an infinite amount of emails for different purposes. ExamplesIf your Google Workspace email address is email@example.com, then you can:Sign up for newsletters with firstname.lastname@example.org. Let prospective clients or customers contact email@example.com. Allow team members to surface urgent issues in your inbox by contacting firstname.lastname@example.org.You can even combine these addresses with filters to automatically label and sort your messages. (read more below)For instance, filters can automatically archive and apply the News label to all incoming newsletters sent to
Hi,I’ve successfully connected my SQL database (new row detected) to create a new row in a gsheet.My SQL Db is updated in batch, so a dozen or so rows are created at once.The zap then run X amount of time to add rows in the sheet. Is there a way to do a batch that would zapp all rows at once and save up on the numbers of task ?Maybe with a utility which would act as a tampon ? Thanks
As far as I can tell, there are scant few QR Code generating apps that integrate with Zapier.I wanted to generate static QR Codes. i.e., I don’t need them to link to a website that can then be redirected later.I wanted to generate LOTS of QR Codes. Which made this model fundamentally incompatible with a service that limits you to a couple hundred codes a month.So I made a really really simple app that uses the “.toString()” function of node-qrcode to generate codes. They work fine as long as it goes into a fixed-width font with zero space between the lines. Perfect for using with a Google Docs template. I’m pretty sure you could get this into an email as well.I don’t really have time to dedicate to supporting this, but here’s the private integration link: https://zapier.com/developer/public-invite/156999/3eedef2f10cb6f2f0f2beeff204733de/Here’s a screencast with Google Slides (I use 8pt Courier in this demo.)
Hey Zappers!Have you ever wanted to embed an image somewhere, like on a website or in a blog post and then update it automatically?Some possible use cases:a weekly updated graphic showing progress of some sort the most recent member to join your community a screenshot of some sort (a tweet, Instagram post, etc)Using Google Drive to Host the ImageThis can likely be done with other services, like Dropbox, but in this example we’ll use Google Drive because I know it has a Replace File action.Make the Image EmbeddableThere are a few steps required:Upload the graphic to Google Drive Share it so that “anyone with the link” can view it Add the ID of the image at the end of this URL: https://drive.google.com/uc?export=view&id= Use some basic HTML to embed it: Update It with a ZapNow that we’ve got the image uploaded and embedded, let’s see how to replace the file in-place, so that anywhere you’re displaying it, it will be updated.Getting the New ImageThis part will be different for ever
[GUIDE] How to use the Monday GraphQL API in Zaps with the Webhooks App CreditsTroy Tessalone is a Certified Zapier Expert at Automation Ace. PurposeHow to use the Webhooks app to interact with the Monday GraphQL API in Zaps. App: WebhooksTriggers/Actions: https://zapier.com/apps/webhook/integrations#triggers-and-actionsHelp: https://zapier.com/apps/webhook/help Monday APIMonday API Documentation: https://api.developer.monday.com/docs GraphQLWhat is GraphQL?GraphQL is a flexible query language that allows you to return as much or as little data as you need.Unlike REST APIs where there are multiple endpoints returning different data, GraphQL always exposes 1 endpoint and allows you to determine the structure of the returned data. (https://api.monday.com/v2)In GraphQL there are 2 possible operations:queries mutationsA query performs the READ operation and does not change or alter any data.A mutation is a special type of query that performs the CUD (Create, Update, Delete) operations to m
⚠️ Points of Failure for Zaps Zaps have 3 Points of Failure:Apps used in Zaps If an app used in a Zap step has issues Check the App’s status page. Example for Airtable: https://status.airtable.com Zapier infrastructure If infrastructure used by Zapier has issues Check the Zapier Status Page: https://status.zapier.com Human interference If a human modifies a Zap Check the Zap > Details ( i ) > Change History OR If a human modifies elements in an App that are relied up by the Zap Check the history logs of changes in the app (if available) TIP: When in doubt, test it out!
My goal: I want my tablet to always be displaying the task from my schedule. So if it’s noon, it’s displaying my noon task, 1pm? my 1pm task. I want this to be visually pleasing and to break out of the “heres my outlook calendar” monotony. I was curious on if anyone had any ideas of how I can utilize Zapier for this task? Having it pull from google sheets or outlook was my first thought, but it’s the “display” aspect and the automatic updating I’m struggling to integrate
💲 [guide] How to Create Dynamic Stripe Payment Links CreditsTroy Tessalone is a Certified Zapier Expert at Automation Ace. PurposeHow to create dynamic Stripe Payment Links via a Zap with different Products and Prices. Use CaseYou want to create a custom Payment Link for a client based on their selections in a form. PrepYou’ll need your Stripe API Key: https://stripe.com/docs/keysBest practice is to use your TEST Stripe API Key first, then switch to your LIVE Stripe API Key.NOTE: The examples below will focus on the minimum required fields, but know there are additional options available to configure each Zap step based on the Stripe API documentation for each endpoint. Stripe Payment LinksLearn more: https://stripe.com/docs/payments/payment-links Zap StepsTrigger: (up to you) Action: Webhooks - POST (Create Product) Action: Webhooks - POST (Create Price) Action: Webhooks - POST (Create Payment Link) Action: (up to you) Zap Step: 2Stripe API DocumentationCreate a Product: https://stri
[GUIDE] How to Trigger an Airtable Automation with a Webhook from a Zap AirtableCreate an Airtable Automation with a this trigger: When webhook receivedMake sure to configure the Action steps for your Airtable Automation, test, and turn ON.Airtable help article: https://support.airtable.com/hc/en-us/articles/1500003044161-Incoming-webhooks-trigger ZapStepsTrigger: (up to you) Action: Webhooks - POST See below screenshots and bullet point for how to configure This will be used to trigger the Airtable Automation via a Webhook In the URL, replace the url with the Webhook URL from your Airtable Automation trigger. In the Data, add the key/value pairs TIP: It’s a good idea to add a Timestamp parameter to use as a cache buster Set a Header Content-Type: application/json Leave all other fields blank or set to the default values NOTESZaps Make sure to test your Zap Make sure to turn your Zap ON Check your Zap Runs to help you troubleshoot Airtable Automation Make sure to t
[GUIDE] How to Trigger a Twilio Studio Flow from a Zap WhatHere’s a guide for how to trigger a Twilio Studio Flow from a Zap. Twilio Studio FlowsAbout Twilio Studio: https://www.twilio.com/docs/studioYou’ll need to first configure your Flow in Twilio StudioExample Zap StepsTrigger: (up to you) Action: Webhooks - POST See below screenshots and bullet point for how to configure This will be used to trigger the Twilio Studio Flow via a REST API In the URL, replace the url with the REST API URL from your Twilio Studio Flow Trigger node. In the Data, for For To, replace the static “+11234567890” For From, replace the static “+11234567890” For the Basic Auth Replace $TWILIO_ACCOUNT_SID with your Twilio Account SID Replace $TWILIO_AUTH_TOKEN with your Twilio Auth Token Leave all other fields blank or set to the default values Twilio help article: https://www.twilio.com/docs/studio/rest-api/v2 NOTESZaps Make sure to test your Zap Make sure to turn your Zap ON Check your
💯 Zaps Every Zapier Account Should Have ON These Zaps will monitor what matters most for you! AppsMonitor the Apps being used in your Zaps.Trigger: App Status - New or Updated App Incident Action: (up to you - e.g. Slack, Email, SMS) ZapsMonitor your critical Zaps.Trigger: Zapier Manager - Zap Turned OFF Action: (up to you - e.g. Slack, Email, SMS) TasksMonitor your Task usage.Trigger: Zapier Manager - Task Usage Limit Reached (90%) Action: (up to you - e.g. Slack, Email, SMS)
I’d never used the Zapier Formatter and just figured out how powerful it is! I used it to take a record from Airtable to fill in personalized details on a certificate, request a signature, and send the signed certificate to the recipient. Here is how I did it in case you’d like to do the same! The key is using the Zapier Formatter to format a JSON payload (with data from an Airtable record) into a URL string. The url string can then be used to create a unique Form UI URL for an Anvil Workflow, which will complete the PDFs and request signatures. Pretty straight forward, but it did require two Zaps. Zap 1: Pre-fill the Anvil Workflow with Airtable data and send to SignerTrigger = New Record in Airtable [Optional] Action = Find record in Airtable (this is to look up an email from related record) Action = Formatter / Text / URL Encode. This is the “tricky” part (although I’m clearly not an engineer and figured it out!). I grabbed the sample JSON payload from my Anvil Workflow (which
Expert Explains: Scheduled Polling Trigger Definition: A scheduled polling trigger frequently fetches data from an origin app for a given event at set intervals. Use in Zaps:With a polling trigger, Zapier will check for new data from your Zap trigger app.The check frequency depends on your depending on your pricing plan, and can range from every 1 to 15 minutes in order to start your Zap.Think of this as Zapier frequently checking to fetch (aka pull) new data from the Zap trigger app for the desired event. (e.g. Contact Created) Example: The Zap will only process if and when new data is found.:00 - Zap checks for new data, but no new data is found, so nothing happens :15 - Zap checks for new data, and yes new data is found, so the Zap triggers and processes :30 - Zap checks for new data, but no new data is found, so nothing happens :45 - Zap checks for new data, but no new data is found, so nothing happens Learn more: https://zapier.com/help/create/basics/set-up-your-zap-trigger#trigge
Expert Explains: What is a Webhook? 🪝 Definition: A webhook is an instant notification from one app to another app when an event happens in the origin app, and includes a data payload sent to the destination app. Purpose:Webhooks are used to trigger Zaps when there is a new event with data in the origin app.This is known as an Instant trigger type in Zaps.Zaps with Instant triggers are labeled as ‘Instant’ on your dashboard and in the Zap editor. Example Event: Contact CreatedExample Payload:Contact ID Contact Name - First Contact Name - Last Contact Email Contact Phone App: Webhooks by ZapierTriggers/Actions: https://zapier.com/apps/webhook/integrations#triggers-and-actionsHelp: https://zapier.com/apps/webhook/help Learn More: https://zapier.com/page/webhooks/ The other type of Zap trigger is known as a scheduled polling trigger:
ROI of AutomationQ: Wondering about the ROI, value proposition, and justification for automation?A: This will put that into perspective...BenefitsSome benefits include…ROI (Return on Investment) Speed Time saving Accuracy Lower Overhead EXAMPLEConditions(Feel free to swap out the numbers and adjust the math)Zapier Starter plan costs $20/month paid annually ($240/year) Zapier Starter plan comes with 750 Tasks (Zap trigger steps don’t count as Tasks) You use all 750 Tasks in a billing cycle (9,000/year) [$0.04 per Task] Each Zap action step saves you 30 seconds (6.25 hours per month and 75 hours per year) [make sure to factor in context switching, rework, etc.] You value your time at $100/hour If you do those 75 hours of work, then that’s the equivalent of $7,500/year.If the Zaps do the work of those 75 hours per year, then that costs $240/year.That’s a net return of $7,260/year. (30.25x increase) Plus, you now have 75 hours of time during the year to devote to other jobs that can possib
Zapier Status Page Link: https://status.zapier.comGreen is Good! SectionsSystem Metrics: https://status.zapier.com/#custom-metrics-container App Status: https://status.zapier.com/#app-status Incident History: https://status.zapier.com/#incidents-list Subscribe to UpdatesEmail SMS Slack RSS Webhook Twitter Profile: https://twitter.com/zapierstatus NOTEMany other apps have their own Status Pages. Example for Airtable: https://status.airtable.com
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