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nicksimardZapier Staff

published in Featured Articles

Retrieve existing items from an RSS feed and store them in Airtable

Howdy, Zappers! Nick here, with another workflow...on Wednesday (would ya look at that). I personally think that RSS feeds can be a neat way to retrieve data, but there’s a limitation where our RSS by Zapier app only works on new items created after your Zap is enabled.The ChallengeI’ve had multiple people ask me if it’s possible to retrieve existing RSS items, rather than creating a Zap and triggering it moving forward. It’s not obvious because if we look at the RSS by Zapier app we’ll see this for actions:There’s no option to retrieve RSS items from a feed :( As you can see, we don’t have an action that can check an RSS feed and pull in existing items. Have no fear! Workflow Wednesday is here :)The WorkaroundThis isn’t something that many people know, necessarily, but we do have an app (and it’s by Zapier) that can retrieve RSS items from a feed. You may not have used it before, or at least for this purpose, but here’s what we can use: Yes, it’s webhooks but what we’re going to do is

nicksimardZapier Staff

published in Featured Articles

Formatter Features: RAND/RANDBETWEEN and MIN/MAX in spreadsheet-style formulas

What’s up Zappers? Welcome to the 3rd installment of the Formatter Features series. If you haven’t done so already, please check out the first two:What We’ll be CoveringRAND / RANDBETWEENRAND: Returns a random number between 0 and 1RANDBETWEEN: Returns a random number between two integers, respectively.MIN / MAXMIN: Returns the smallest value from a list of numbersMAX: Returns the largest value from a list of numbersWhen Might You Use Each One?Let’s take a look at some use cases for each of the above-mentioned functions. That might help you to understand the relevance of these particular spreadsheet-style formulas.RANDWhen might you want to return a number that’s between 0 and 1, you ask? Though I suspect RANDBETWEEN is used more frequently here’s one way you could use RAND.RAND() Generating a Number in Order to Randomize a List of ItemsThough there are likely more efficient ways to do this, you could use RAND in order to produce random numbers that then get added to a spreadsheet to b

debZapier Staff

published in Featured Articles

Automate your client onboarding (with a 6-step checklist)

Hi Zapier Community! This is Deb, from the Zapier blog. We've chatted with a bunch of folks who use Zapier as part of their client onboarding process: everything from a freelancer connecting her scheduling tool to her project management app to a community with an 82-step Zap to bring more people on board.So we decided to create an onboarding checklist to help you all get your new clients up to speed—and make sure you have your ducks in a row.The 6-step client onboarding checklist (with template)For each step in the process, there's plenty you can automate. Some examples: Get a notification whenever a client fills out an intake form Prepare documents for new clients and get alerts for completed signatures Send follow-up emails after documents are signed or forms are filled out Send out W-9s Send new payments to your accounting app Add new clients to your project management app Send notifications whenever files are added to your cloud storage The list goes on. Client onboardi

Janine_AndersonZapier Staff

published in Featured Articles

How Ostrich launched its app with no-code tools

Hey, folks! Janine here, part of Zapier's blog team. I wanted to share a guest post we recently published from William P. Glass III, co-founder of Ostrich, and how he launched his app using no-code tools. William describes himself as a non-technical person, and said he and his co-founder were close to spending a lot of money for a software development firm to develop the app for them. But instead, he turned to no-code tools—like AppGyver and Zapier—and used those to create the app. If you've got an idea for an app or business, but not the coding know-how to make it run, check out William's tips on how to set yourself up for success with no-code tools. He outlines the steps he used, like: Define the problem you want to solve, so you have a clear path to follow. Outline key features and design ideas so you know what to build. Choose your tools so you have things in place for front-end and back-end needs. Test and iterate so you can catch problems and improve as you work toward lau

nicksimardZapier Staff

published in Featured Articles

How to create a daily agenda in Google Docs using Google Calendar

Hey everybody! This week’s workflow will be a quickie, but a goodie :)The ChallengeAbout a month ago we had a Community member ask the following: See the thread: The credit for the workflow actually goes to that Community member (@mmorrissey), who responded with a brief explanation of how they achieved it.The SolutionThis Zap consists of three steps:Trigger: Gmail — New Email Matching Search Formatter: Format the date from the trigger step Google Docs: Create Document from TemplateYou might be asking yourself why the trigger is Gmail if we’re populating the document with Google Calendar events. Allow me to explain.Actually, I’ll let Google explain This is the key to the whole process. Google Calendar sends the email daily, the Zap triggers on that email, formats the date and then fills in the Google Docs template.Gmail — New Email Matching SearchYou’ll want to make sure that yours matches, but the subject for the emails should be something like this:Formatter — Format the Date to You

nicksimardZapier Staff

published in Featured Articles

Formatter Features: a brief introduction to spreadsheet-style formulas

Welcome to the very first post in our new article series, Formatter Features! In this article we’re going to cover the basics of the spreadsheet-style formulas transform, in preparation for the next 3 pieces, which will dig into some more use cases and examples.Definition: When we say “transform” we’re referring to the various functions within the Formatter by Zapier app. For example, spreadsheet-style formulas, format phone number, remove HTML tags, etc.So, What Are Spreadsheet-Style Formulas?If you’re familiar with using formulas in popular spreadsheet apps like Excel, Numbers and Google Sheets, you can use spreadsheet-style formulas in Zaps with the same syntax.It can be used with numbers or with text. That means you can find it here… and also here:What Types of Things Can You Do With Them?We have an extensive list here, in our help docs. Take a look at some of the things that are possible: A few of the more popular functionsThis is just a handful of the many functions that are avai

nicksimardZapier Staff

published in Featured Articles

Zap Tips featuring Julietta Dasilva, RecruiterVideo

We sat down with one of Zapier’s Recruiters, Julietta, to ask about her best tip for remote work. Here’s what she had to say :) You can check out the post on Instagram as well if you’d like to join the conversation there!

debZapier Staff

published in Featured Articles

Schedule recurring messages in Slack with Zapier

Hi! Deb here, from the Zapier blog. We recently wrote about a new Slack feature: the ability to schedule messages. It's a great feature for a lot of reasons, but one thing it can't do is schedule recurring messages. You can use Zapier for that: set up a trigger using Schedule by Zapier and then customize the message. Here's a Zap template for daily Slack reminders, but you can do it weekly or monthly too.Get daily reminders in SlackThere are tons of reasons you might want to schedule a recurring message: As a reminder to stop working. Send yourself a Slack message every day at 5 p.m. (or whenever your workday ends) reminding you to get offline. As a pick-me-up. The Content and Communications team at Zapier has a weekly message scheduled (with rotating GIFs, no less) asking us about our wins for the week. As a reminder to fill out a recurring agenda. I used to put things like this on my calendar, but it got cluttered. A quick Slack reminder does the trick. What kinds of daily, weekl

nicksimardZapier Staff

published in Featured Articles

Using Sub-Zaps to Create Reusable Formulas

Hey everybody! Nick here, from the Community team. Today’s post is a bit of a primer for the first part of an upcoming Formatter-related article series. We’ll first be tackling the mysterious spreadsheet-style formulas in Formatter by Zapier.In this article, I’m going to show you how you can use that feature, along with Sub-Zaps, to create reusable steps.The ChallengeIf you’re anything like me, you probably find yourself using the same type of Formatter steps in multiple Zaps. Since we don’t have a way to copy and paste steps across Zaps (I wish we did), one way to solve the problem would be to duplicate a single Zap over and over, swapping out the apps if necessary. But there’s another way you can do it.The SolutionUsing Sub-Zaps by Zapier you can build a Zap (or Zaps) that will do all of the formatting work for you, and maybe put those all into a single folder to make them easy to find. Think of these as Zap parts that you can plug & play into parent Zaps.An Example Using Spreads

nicksimardZapier Staff

published in Featured Articles

5 ways that Asana and Zapier are better together

A couple of members of the Zapier Community team (myself and @Danvers) recently partnered with Asana to run a joint webinar about how to make use of the two apps together. The following goes into more detail than the brief overview we gave during the webinar.Here are some ways you can take your Asana to the next level by using Zapier :)1) Add tasks to projects/sections dynamicallyWe’ve had members ask us in the past if there’s a way to add tasks to specific projects/sections based on something that comes through the trigger step. I remember one example where the trigger was Typeform, and depending which option was selected in one of the form fields, they wanted to create the tasks dynamically in the appropriate area.There are a few ways to accomplish this:Option 1: Using 2+ Zapsclick to enlargeWhen using multiple Zaps with Filters, you decide which conditions you want to set, and each Zap has a different outcome. In the example above, one of the could be for when nick@zapier.com is an

JaredZapier Staff

published in Featured Articles

How to Attach a File to a Jira Issue

Jira is a popular App for planning, tracking and managing agile and software development projects.One of the key components in Jira are Issues where details about that particular task or issue are tracked.In Zapier today - we can create and update Issues - but we don’t have the ability to attach Files to issues through Zapier’s current Actions.I always love a good workaround - and especially workarounds with webhooks. As usual - the 2 keys for making a webhook workaround work in Zapier are: Does the App provide API Key or Basic Authentication access to their API (as opposed to OAuth only) Do they have an Endpoint for doing what we want to do. In the case of Jira and Attaching a File to an Issue - the answer is Yes to both.Step 1: Getting our Jira API KeyJira has instructions for creating an API Key at this link.The quick summary is Go here: https://id.atlassian.com/manage-profile/security/api-tokens Click the Create API Key button on the Top Label your API Key and click Create

TimSZapier Staff

published in Featured Articles

How to repeat action(s) in your Zap for a variable number of values

Last Updated: 05-27-2021UpdateThere is now a 3rd option for accomplishing this: Looping by Zapier!Looping by Zapier was built with some of the issues in mind that could crop up using a Code Step, like not inputting Line Item data with null values properly. It works similarly to the Code Step below behind the scenes, but has some nice bells and whistles, like Line Item support and more.You can read about it here: https://zapier.com/help/create/other-functions/loop-your-zap-actionsYou can add it to your Zaps by searching for Looping by Zapier as the app when adding a new Step.IntroSometimes we want to run an Action or set of Actions more than once in our Zaps. Today I’d like to show you how we can do that if the number of times we want to run that action is variable. In the world of programming, we can create loops that run a bit of code once for each of a set of values. We can do this in a Zap as well. If you don’t know how to code, that’s ok! It’s my hope that with this guide, you won’

nicksimardZapier Staff

published in Featured Articles

Share your blog posts beautifully across social media

Hey everybody! This week I’m going stay surface-level on a workflow that could really get into the weeds, in the hopes that it inspires you to try it out :) The ChallengeAnyone who creates written content can tell you that it can be quite time-consuming and take a lot of time to do it well. So when it comes to sharing that content on social media it’s easy to do the bare minimum or to not do it all. What if you could automate it, and stand out in the process? The SolutionI’m going to show you how to:trigger on your blog posts, wherever you’re creating it shorten the URL into something nice and memorable create a nice featured image populated dynamically with blog post data and that short link share it across whichever social networks you use.Let’s Jump in!Trigger (WordPress, Ghost, Medium, RSS Feed, etc)There are triggers on new posts for WordPress and Ghost, and for Medium you can use RSS by Zapier (more info on Medium feeds here). This part is pretty straightforward.Shorten the URLZa

Janine_AndersonZapier Staff

published in Featured Articles

How to use Zapier to distribute leads without a CRM?

When leads come in, does your team have a process to distribute them so all your prospects are given the attention they need to turn into customers? If you’re not using a centralized CRM, it’s probably a tough system to manage.Matt Jackman wrote about a way to use Zapier automation to give your team the benefit of an automatic lead distribution system without needing to invest in a costly system until you know you need it. Using a form app, spreadsheet, and email platform, you can be sure that incoming leads are always sent to the right person—without anyone having to step in to send things along.See how Matt recommends getting started with lead distribution.

erinozZapier Staff

published in Featured Articles

How to filter an array or line items using a Code Step

Hi there, this is Erin Oz from the Zapier Support Team with another workflow idea to share!Often a user wants to perform actions in their Zap only on certain items in an array. The Filter by Zapier step does not filter each item in an array, so the solution here is to use a Code Step. You can use the filter method in Javascript to only allow the items you’d like to pass into the next steps of your Zap. ExampleThis user has a Zap that triggers on a call ending. They would like to send a survey to all call participants that do not work at their company. What we’ll do here is use the filter method to only allow email addresses to continue in the Zap if they do not contain the @zapier.com domain. For example, let’s pretend we have a trigger step that returns an array of five email addresses - three of them end with @zapier.com, so we’d like to filter those out of the actions that come next. Our Code Step will accomplish three things: All data that is brought into a Code Step is brought in

ClintEmsleyZapier Staff

published in Featured Articles

Formatting unlimited fields in 3 tasks using line items

Lately, I’ve had quite a few people write in to support with very long Zaps where they are performing the same formatting step over and over, except on different fields. For instance, they might have 10 different names come in all at once, and they want to make sure each name is capitalized properly, so they have 10 different formatter steps, 1 for each name.That might seem like the only answer, but there’s a much faster, easier, and task-saving way to do this! If you have 4 or more fields that you need to do the same formatting step on, then we can follow a workflow like this:Convert all of those fields to Line Items → Perform the formatting on those line items once → Convert them back to textThis works because (almost) all of our formatters support line items, and will perform the same function on each item individually. So we can pass as many items to a formatter as we want, as long as they’re line items, and it will only take 3 tasks when the Zap runs.I could spend a whole post jus

debZapier Staff

published in Featured Articles

Read newsletters without clogging up your inbox

Hi! Deb here, from the Zapier blog. Our staff writer Justin wrote an article this week about newsletters—specifically, how to enjoy them without cluttering your inbox.How to read newsletters without clogging up your inbox One of the suggestions he offers is using Zapier to send newsletters to your read-it-later-app. It’s super simple. You use Zapier's RSS integration to automatically save newsletter articles to whatever app you already use. Here are some Zap templates you can use to get started.Save new RSS items to Pocket Add new RSS feed articles to InstapaperYour inbox is a personal place, so it’s worth using automation to keep it that way. Do you have any other tips for keeping your inbox clean? Let me know, and we might feature you on the Zapier blog!

Janine_AndersonZapier Staff

published in Featured Articles

The easy way to monitor social media for mentions, key terms, and more

Hi! Janine here, one of the editors of the Zapier blog.As a writer and editor, I’ve had a lot of experience with using social media to promote content and listening in on it for feedback from readers or to pick up on conversations that I might want to write about. (The listening strategy once landed me an interview with Jim Gaffigan where we talked about pastry. Apologies in advance for the way that article shows up on the website.)Pastry and comedians aside, social media is a powerful tool. It helps you get the word out about your business and lets you listen in to what your customers and prospects have to say about your business or your industry. If you’re only using social to push messages out about your brand, you’re missing out on half the value of being on those social networks. That’s where social media monitoring and brand listening comes in.You can set up specific feeds and searches for your social networks and we’d definitely recommend connecting those with apps like team cha

nicksimardZapier Staff

published in Featured Articles

How do you decide which app(s) to integrate with?

I asked some Zapier Certified Experts for some advice on how to decide which apps to choose when integrating via Zapier and here’s what they had to say.The ContributorsNathan Weill, Founder, Flow Digital Troy Tessalone, Automation Consultant, AutomationACE.com Andy Carruthers, Zapier Certified Expert Jimmy Rose, Founder, Content Snare Checking The App Integration Details Page on Zapier Firstby Nathan WeillWhen asked “what do you look for when you’re evaluating apps for integration (for yourself and/or clients)”, Nate had this to say:I’ll go even further, when evaluating a new tool, the first thing I’ll check is what type of Zapier integration does it have? With a tool like Pipedrive, with dozens of triggers, actions, and searches, I know I’ll have an easy time creating automation. On the other hand, a tool like Brivity, with a single trigger and a single action, I know it can be difficult. About NathanFlow Digital is a boutique, NYC-based agency that focuses on helping businesses revam

debZapier Staff

published in Featured Articles

Slack and Microsoft Teams can play nice

Hi! Deb here. On the Zapier blog, we write a lot about the best apps to use for different tasks at work and in business. Slack and Microsoft Teams are on our list of the best team chat apps, and in a category with so many big hitters (Google Chat and Discord are both on there too), it’s very likely that you’ll be trying to communicate with people who’ve chosen a different app.If you work for a business whose clients use a different chat app, you might be tempted to revert to email (oof). But as it turns out, Slack and Teams can play nice. You can connect the two with built-in integrations, Zapier workflows, or full interoperability. Click the link below to learn more.How to communicate with businesses that use a different chat appDo you integrate Slack and Teams? Let me know how in the comments, and we might feature you on the Zapier blog!

nicksimardZapier Staff

published in Featured Articles

One way to trigger a Zap with new Zoom meeting registrants

The ChallengeThe Zoom integration for Zapier does not have a New Meeting Registrant trigger, which lots of people would love to see. We have a open feature request for it, so if you’d like to be added to that please let us know in the comments below.One ApproachZoom can send a notification email when someone registers for a meeting, and we can use that email to trigger a Zap (either directly using the email app or by auto-forwarding it to something like Email by Zapier in order to trigger instantly).NOTE: Yes, there are ways to parse the data using something like an email parser, a code step, multiple Formatter steps, or RegEx (maybe someone will comment on this post with that info), but since getting the data into Google Sheets is often a final destination for users, I opted to go that route. Some Zoom CaveatsThis requires a licensed Zoom account, meaning that free Zoom users aren’t able to set up those notification emails. The meeting you are enabling registration for cannot use your

debZapier Staff

published in Featured Articles

Don't let a small budget hold you back at work

Hi! Deb here, from the Zapier blog. We recently published a piece called 10 mistakes you’re making as a startup employee. Tip #1? Letting a small budget hold you back. The author of the article recalls when she asked her boss for more resources (or more people) to help with everything she needed to get done. Her boss promptly gave her a Zapier login, and the rest was history. So here’s some small budget inspiration for you. If you’re feeling like you need a new tool to get going on those big ideas, try this.First, see if there’s something you can automate. If not, figure out if you already have a tool that can do the job. Then, see if there’s a free version of a tool that might help. Make the most of those free versions (for example, Dropbox and Todoist). Read about how one small business owner did social media, brand awareness, and content marketing without a budget—you might get some ideas.Have you figured out a way to do a lot with a small budget? Drop your tips in the comments, an

debZapier Staff

published in Featured Articles

Stop paying for software you can build yourself

Hi! Deb here, from the Zapier blog. We don’t always see eye-to-eye on our team (there are some among us who even like cats ), but there is one thing we can agree on: you should never be embarrassed of a productivity system that works for you. We all use random apps for random purposes, some of us use Post-its or scrap paper, and others even use their brains (brave, I know).Our staff writer Justin has taken this productivity personalization one step further: when he couldn’t find a journal app he liked, he built his own using Zapier. He recently wrote a piece for the blog about building your own software—using Zapier in some cases, but also just by tweaking your existing apps to make them the right tools for the job. Check it out.Stop paying for software you can build yourselfHave you built a productivity app for yourself or tweaked an existing one? Let me know in the comments, and we might feature you on the blog!

nicksimardZapier Staff

published in Featured Articles

See how one person built a fully-automated podcast clip studio, powered by Zapier and other no-code tools

I was originally going to search Twitter for a handful of example of people who were sharing automations they’d built using Zapier. I had about ten of them ready to go, but then I stumbled upon this bold tweet from @nocodedevs: My curiosity was piqued! I’m always trying to think of such micro-SaaS ideas to build, even if just to see whether it’s possible.Enter Art West, founder of NoCodeDevs.com! In this Twitter thread he outlines the exact steps he took to build his micro-SaaS, Podscribe. In addition to Zapier, Art used Webflow, Airtable, and Bannerbear. For convenience, you can check this out on a single page on Threader but I highly encourage you to head over to Art’s Twitter thread and show him some love for sharing the process he used (with step-by-step instructions, might I add).Podscribe is a shining example of what you can accomplish with no-code tools, like Zapier, and a bit of creativity!I wonder if we should start writing articles here in the Zapier Community about how to bu

debZapier Staff

published in Featured Articles

How social media management can make your Tweets better

Hello! Deb here, from the Zapier blog. This week, our staff writer Justin published an article on how to edit a Tweet. How to edit a Tweet: The secret Twitter doesn’t want you to knowYou’ll have to read the article to get the inside scoop, but one of the suggestions Justin makes—something he’s started doing for his own questionable Twitter account—is using a social media management tool. It’s usually something businesses use to schedule their social content ahead of time, but Justin’s been using it to give himself time to ruminate on things before sending them out into the world.Are there any made-for-business tools that you’ve adopted for personal use? Let me know in the comments!

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