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Show & Tell

Show off your Zaps, workarounds, and tricks. Tell others what you’re building with Zapier.

  • 350 Topics
  • 744 Replies
350 Topics
Troy Tessalone
Troy TessaloneZapier Expert
asked in Show & Tell
Zap App Extensions - RESOURCES

Zap Custom Actions (formerly App Extensions) - RESOURCES UPDATE Renamed as Custom Actions. What Custom Actions allow you to create custom actions for public apps on Zapier with the help of AI. Based on the app's public API, you can build missing functionality using HTTP requests. Create Edit Use Help https://help.zapier.com/hc/en-us/articles/16276574838925 Feedback https://app-extensions.zapier.app

2182
Troy Tessalone
Nyarlathotep
NyarlathotepBeginner
posted in Show & Tell
Shared Drives - Templates, Copies, and Folder Creation

The following is my problem and how I anticipate getting around it. My trigger is Airtable, and my integration is with Google Docs and Google Drive. I want to do the following: Make a folder in a shared drive Create a document in that folder based upon a template that lives in my shared drive In a zap later on, make a copy of this file and place it in that same folder I cannot do steps 2 and 3 here, as it seems like you cannot retrieve a file from a shared drive. I could change step 2 to: Create a document in that folder based upon a template that lives in my personal drive. However, step 3 does require that file being copied is in a personal drive, not a shared drive. So here is what I’m going to do instead. Make a folder in my personal drive Shortcut that folder into the location I want in the shared drive All steps of the zap will now act within that folder, which is in the personal drive. For context, the google account I will be using is the admin@ account for the organisation, so

5160
Nyarlathotep
Andrey R
Andrey RNew
posted in Show & Tell
Insert a new row when submitting a Google Form to Google Sheets with a Checkbox

Hi all! I want to share my solution, maybe it will be useful to someone. This post was inspired by this question: https://community.zapier.com/how-do-i-3/adding-a-checkbox-to-a-google-sheet-2059. There are published solutions there, but maybe someone like me will not want to use "auxiliary" Tabs or do manual manipulations to manage checkboxes. Our goal: 1. When a new response is received from a Google Form, insert a new row into the Google Sheet2. It should be noted that some fields in the form are checkboxes. Form field: Google Form Sheet content: Google Sheet Problems we solve: 1. By default, the "Create Spreadsheet Row" event will create a new row AFTER all rows that have a checkbox (even if they are not set to True) 2. By default, this event will write text values to cells with checkboxes, and will not set a new checkbox (which is unexpected behavior for us) Example: New row was appended to the end of the Sheet, Checkboxes not set :( Solution: Our final Zap looks something like thi

13131
SamB
Community Manager
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
GDrive File Link Formats (GSheets, GDocs, GSlides)

GDrive File Link Formats (GDocs, GSheets, GSlides) Handy ways to format GDrive file links for different use cases. Try this Tool: https://sites.google.com/site/gdocs2direct/ GDrive Files - Download and Export The native file viewer is useful but sometimes you may want to bypass the built-in GDrive viewer and force the browser to download the file instead of opening it. GDrive Files - Direct Download Links to Skip the Web Viewer When you upload any file in GDrive and share it, the shared link looks like this: https://drive.google.com/open?id=DRIVE_FILE_ID The FILE_ID is unique for every file in GDrive. If you copy this FILE_ID and use it in the URL below, you’ll get a direct link to download the file from GDrive. https://drive.google.com/uc?export=download&id=DRIVE_FILE_ID If you wish to open the file in the GDrive web viewer, the viewer URL would be: https://drive.google.com/file/d/DRIVE_FILE_ID/view GDocs - Direct Downloads Any GDoc in your GDrive has a URL like: https://docs.google.c

9791
Leithal
kmcquait
kmcquaitBeginner
posted in Show & Tell
Deleting files in Google Drive solution

I use Google Slides and a Google Drive folder on a free Google account to create “course completion certificates” for people who complete training. My zap also emails the certificate and saves it into my database. Since I have limited storage space on the free account and it’s already stored in my database, I don’t want the old certificates just hanging out taking up space. I was looking to make a zap that would delete the certificates or move them to the trash folder. As I was trying to set this up, I learned that it’s not possible using Zapier. I looked on the forum and found a closed thread called “Deleting files in Google Drive” posted by @Martinewski that had some back and forth with @TheDavidJohnson @jesse @john_fohrman @alex but there was no real solution there. I’ve just recently started tinkering with Google Scripts and I’ve found a solution to the problem. If you create a different folder in Google Drive called something like “Temporary Trash” you can have your zap move the f

20832
kmcquait
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
Zapier - Social Media Accounts

Zapier - Social Media Accounts NOTE: Zapier does not provide support via social media channels. Twitter @Zapier @ZapierStatus Facebook Page: https://www.facebook.com/ZapierApp/ Automators Central | Zapier User Group: https://www.facebook.com/groups/228632158956270 Instagram @Zapier YouTube https://www.youtube.com/user/ZapierApp TikTok @Zapier LinkedIn https://www.linkedin.com/company/zapier/ Reddit https://www.reddit.com/r/zapier/

420
Troy Tessalone
BrendanLouw
BrendanLouwNew
asked in Show & Tell
Tagging Notion, or other Platform users in Discord

For Notion Users* After spending about 11 hours setting up Notion, Zapier and my Discord integration with my team, I finally think I have a solid answer! It requires a few steps, but I've manage to tag/ping my team members through Zapier, on Discord. First steps first, we'll have to start with Notion, and set up a list of team members. I used the "Multi-select" property to populate with my teams names. You'll only have to type in the first part of their Discord name here, not the #, or @. In my case I had Lentille NU for myself. After I set up my team, I went over to Zapier to set up my actions. Once the Notion database was updated, I could follow by finding my user tagged on Notion with a Discord "Find User" option. There is a delay prior to this, besides the point... Once I found my user, I managed to find their user ID. This is where I finally struck luck! Now we can use Zapier tagging options, eg <@12345690000>, or in my case <@ "User ID" > from the Find user function. This with th

1981
SamB
Community Manager
J
J LivelyBeginner
posted in Show & Tell
Zapier integration with Google Analytics 4 (GA4)

Sunset date for Universal Analytics is quickly approaching and I don’t see a native integration in GA4 as yet. Supposedly, it’s still work in progress, but this isn’t leaving much time to get things reconfigured. I created a workaround using a “Custom Request” webhook if anyone is interested. Tested and works perfectly: Method: Post URL: https://www.google-analytics.com/mp/collect?api_secret=[API-SECRET-GOES-HERE]&measurement_id=[STREAM-ID-GOES-HERE] Data: { "client_id": "SOURCE-DATA-GOES-HERE", "user_id": "SOURCE-DATA-GOES-HERE", "non_personalized_ads": false, "events": [ { "name": "EVENT-NAME", "params": { "EVENT-PARAM-1": "SOURCE-DATA-VARIABLE-GOES-HERE", "EVENT-PARAM-2": "SOURCE-DATA-VARIABLE-GOES-HERE", "EVENT-PARAM-3": "SOURCE-DATA-VARIABLE-GOES-HERE", "EVENT-PARAM-4": "SOURCE-DATA-VARIABLE-GOES-HERE" } } ] } Unflatten: Yes Pass as many variables as you wish. See GA4 measurement protocol for documentation and references to values.

25655
Josef Reznicek
vybit
vybitBeginner
posted in Show & Tell
Introducing a new app on Zapier, Vybit: the information is in the sound!

Hi All, I recently launched a new integration app on Zapier. Vybit sends distinct, custom sound notifications that you create by choosing from thousands of possible sounds (from freesound.org). The idea is that the specific notification sound itself tells you exactly what Zap trigger fired (and if making the effort to grab and look at your device for the notification details is warranted). Vybit is free and it also works with anything that has outbound webhooks. Please check it out including the Zap Templates, I think you will find it super useful! Questions and feedback are very welcome! Thanks, Brady Vybit on Zapier

5166
christina.d
sistemasUp
sistemasUpBeginner
posted in Show & Tell
Workaround to Retrieve Trello Cards by ID Using the Update Card action

Hi everyone, We have an application that stores Trello card IDs in Airtable and I was having a hard time creating an automation in Zapier because there's no native way of getting the card by its ID (only to search by card name, which is not useful in our particular case as card names might change). Since I couldn't find a solution in other posts, I decided to share how we did it. You can get a card by its ID using an “Update Card” action (instead of “Find Card”). On the Card field pass the ID and leave all the other fields blank (so no fields are actually “updated”). This allows you to use the card from this step in further steps of the Zap. Hope it helps.

2671
SamB
Community Manager
chanelle
chanelleZapier Staff
published in Show & Tell
Airtable vs. Google Sheets - How To Determine Which Is Best For Your Use CaseF.A.Q.

This article is for you if: You're just starting out with Zapier and are looking to learn the fundamentals Determining which platform is best to host your data and set up your Zap Working with large amounts of data & collaborating with others TL;DR: Google Sheets and Airtable are cloud-based no-code tools great for working with remote teams. Both update in real-time and offer integration options. The key differences between the two are: field types, versatility, cost, and customizability. Airtable offers more options for data types and is a better pick for complex projects, while Google Sheets is free and easier to use. Google Sheets is great for limited data storage, while Airtable is better for big data and organizing information. The two platforms have limitations in customizing data presentation and setting granular permissions, but can be addressed through support. Ultimately, the best platform for you depends on your specific data needs. Hey there! 👋 Have you heard about Google

22713
C
Troy Tessalone
Troy TessaloneZapier Expert
asked in Show & Tell
Airtable (PAT) Personal Access Token replacing API Key in Zaps

Airtable (PAT) Personal Access Token replacing API Key in Zaps Zaps You need to update your Zap steps that use the Airtable app. That means you will have to manually convert and configure the Zap steps using Airtable. If you need help converting your Zaps, consider hiring a Certified Zapier Expert: https://zapier.com/experts How to find out which of your Zaps are impacted. Location: Zapier > My Apps > Custom Integrations Select Airtable apps. (version will be in parentheses) Choose the "Zaps" tab. Filter by 'Zap Status' = ON. Airtable Zap App When you connect to the new version of the Airtable Zap app integration, you will likely want to select the option for ALL WORKSPACES. Zapier can access the following bases and workspaces.You can only grant access to bases and workspaces you have access to. All current and future bases in all current and future workspaces Airtable Airtable API keys will be deprecated by the end of January 2024 After this date, API keys will stop working and you wi

5450
Troy Tessalone
Woozie83
Woozie83Tinkerer
asked in Show & Tell
NLA uses and issues

im trying to dive into Zapier Natural Language Actions today… this seems like a cool way to integrate AI into your Zap workflows…. if you have no clue what im talking about start here: https://nla.zapier.com/get-started/ got my dev API key… literally as I was typing this out I figured out my issue so I’ll leave it here just in case this helps anyone: ///I first set up everything in the demo mode then made my Dev API key and it wasn’t working… make sure you set up your actions on the DEV side so your API key will work… in image below make sure to click on manage actions under the Dev App row// Once you add in actions can you can call on these actions in your workflow… For example first flow I made was link up find gmail and create a draft… I then ran the prompt (Find the last email from JC (my boss)) and draft a reply” … having some glitches with what info the AI is actually putting in the body of the draft emails and wanted to see if anyone has had good success with this I’m also looki

1400
Woozie83
Danvers
DanversZapier Staff
published in Show & Tell
How Zapier teammates combine Zapier and AI to simplify tasks

A core value of Zapier is ‘Build the Robot’. No matter your role, you’ll find yourself doing repetitive work. Zapier is all about finding ways to work better—whether through automation, simplification, or prioritization—so that we can spend more time doing what humans do best. With the new developments in AI, especially AI models like ChatGPT, there’s even more ways to automate and simplify tasks. This article focuses on simple use cases that individuals at Zapier use to reduce day-to-day admin and keep their days running smoothly. You’ll find links to the Zaps that we talk about so you can try them for yourself! Aubry Stewart - Sr Technical Support Specialist at Zapier I've been using a Zap that creates an item in Todoist whenever I save a message in Slack. The problem was, the titles for the items weren’t great, there’s no subject/title field in a Slack message, so I just used the author. That was pretty messy and not ideal. I've added an extra step with ChatGPT, asking it to create

3450
Danvers
chanelle
chanelleZapier Staff
published in Show & Tell
Leveraging AI for marketing: How ChatGPT can generate contentTutorial

TL;DR: In this article, we explore how AI, specifically ChatGPT from OpenAI, can be used for Ads and Marketing purposes. It can help generate content for social media engagement, blog and website content, book descriptions and blurbs, and email campaigns. However, reviewing and editing the generated content is critical to align with brand and messaging. This article is for you if: You are looking to use AI to help you create content You are trying to establish the use of AI in your everyday workflow In my last post, we discussed using AI to help write content using the appropriate voice and tone. Today, we’ll dive a little deeper into the topic, and hone in on using it for Ads and Marketing. We’ll continue with the persona of a content creator, in this case an author marketing a book. If you haven't already, I’d recommend taking a quick peek at the tone and voice article. It will serve as a great introduction to prompting ChatGPT. While the scenario we are using for this case study is

3960
chanelle
chanelle
chanelleZapier Staff
published in Show & Tell
Will It Zap? ChatGPT Edition...Round 2Tutorial

This article is for you if: You are interested in using AI Want to learn more about how you can use AI Enjoy trying new things to create cool Zaps Looking to avoid trial and error runs with Zaps Where We Left Off Last week, we gave ChatGPT a little challenge to help us set up a Zap for a small business owner. Here's the scoop: The owner wanted to streamline the process of collecting customer feedback by automatically saving survey responses to a spreadsheet. And, at the end of the quarter, they planned to send a thank-you email with a special discount code to their loyal customers. However, they were too busy to manually manage this process and needed some help setting up a Zap to automate the task. So, we put ChatGPT to the test, and it worked! While there were a few hiccups along the way, we were pretty satisfied with the results. But, there was still some work left to be done. We only tackled the first part of the Zap, and now it's time to finish the job. If you're a small business

4922
chanelle
chanelle
chanelleZapier Staff
published in Show & Tell
Transfer Wix Subscribers to Your Newsletter AppTutorial

This article is for you if; You’re a business owner A freelancer An author, writer, or blogger You work with non-profits or campaigns In today's digital age, email marketing remains one of the most effective ways businesses connect with customers. However, keeping your email list up to date and ensuring that you are adding new subscribers regularly can be a time-consuming and challenging task. That's where Zapier comes in. By setting up a new subscriber Zap for newsletter apps like Mailerlite, you can automate the process of adding or updating subscribers, saving you time and effort while ensuring that your email list is always up to date. This article will explore the benefits of setting up a new subscriber Zap and how it can help you manage your email list more efficiently. ✋Disclaimer ✋ If using the Wix integration, there is a bit of setup work required. You must set up your initial automation sequence on the Wix website. See below for an example of what this could look like: Let’s

2860
chanelle
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
[GUIDE] How to use ChatGPT as an Email Parser

[GUIDE] How to use ChatGPT for Email Parsing Contribution by Troy Tessalone Certified Zapier Expert at Automation Ace. Purpose Email parsing using an email parser is an alternative to automating workflows when app APIs and webhook events are not an available option for sending data. Now with AI (artificial intelligence), ChatGPT can be used as an email parser to do email parsing. This guide will show you how! NOTE: You will need a paid OpenAI / ChatGPT account in order to use the app in a Zap.(ChatGPT requests cost fractions of a penny to run.) Email Parsing (Definition provided by ChatGPT) Email parsing refers to the process of analyzing an email message's contents and structure to extract specific pieces of information or data automatically. This involves breaking down the message into its component parts, such as the sender's name and email address, the recipient's name and email address, the subject line, and the body of the message, and then organizing and categorizing this inform

126052
Troy Tessalone
chanelle
chanelleZapier Staff
published in Show & Tell
Small Business Series: Translate by ZapierBlog

This article is for you if: You’re a small business owner looking to broaden your business capabilities A small business owner looking to better connect with international clientele Running a small business and want to connect with a broader audience? Welcome to our new Community series, where we look at how Zapier can help you become the organized, efficient, successful small business owner you were destined to be! Our world is full of many beautiful languages and attached to those languages are customers who want to work with you or buy your products. Don’t let the language barrier stop you from achieving international success. Let’s take a look at three beneficial Zaps to set yourself up for success. Auto-Respond to non-native language emails in their language: P.S. You can do this with Office 365 services too P.S.S. Hesitant to press send? Check out this Draft option where you can double check your email is good to go, before manually pressing send. Translate Comments Newly Submitt

980
chanelle
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
(NLA) Natural Language Actions with AI API by Zapier

(NLA) Natural Language Actions with AI API by Zapier NLA Sunset More: https://nla.zapier.com/sunset/ Sunset of OAuth deployments By Friday, November 17, 2023, the legacy NLA API will no longer support public end-user deployments via OAuth.The legacy NLA API is also being replaced by new AI Actions.Going forward only AI Platform partners will be allowed to deploy AI Actions to end-users (you can contact us if interested in becoming an AI Platform partner). Private deployments (via API Keys) will continue to work via new AI Actions. Public deployments via OAuth was experimental and we were impressed at the use cases developers but after collecting feedback from our users, we'll be focusing on new AI Actions and official AI Platform partners. If you have additional feedback or questions, please get in touch with our team via our contact form. ### About Learn more: https://zapier.com/l/natural-language-actions API Documentation: https://nla.zapier.com/api/v1/docs Live Demo: https://t.co/C0

28992
Troy Tessalone
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
How to get a Dropbox File Direct Download Link

How to get a Dropbox File Direct Download Link To use files in Zap steps a File field will expect a file object or a file url. When using a file url, the file url needs to be publicly accessible and the direct download link to the file. Dropbox Share Links have a designated link structure format that can be adjusted to obtain the direct download link for a file. This is the view link of the file. (ends with dl=0) https://www.dropbox.com/s/xxx?dl=0 You need to use the direct download link of the file. (ends with dl=1) https://www.dropbox.com/s/xxx?dl=1 You can use a Formatter > Text > Replace Zap step to change the end of the Share Link from dl=0 to dl=1.

2610
Troy Tessalone
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
[GUIDE] How to Trigger a Slack Workflow with a Webhook

[GUIDE] How to Trigger a Slack Workflow with a Webhook Credits Troy Tessalone is a Certified Zapier Expert at Automation Ace . Resources Slack: https://slack.com/help/articles/360041352714-Create-more-advanced-workflows-using-webhooks Zapier: https://zapier.com/apps/webhook/help Slack Q: What are Slack Workflows? A: Workflows are automated multi-step tasks or processes that can run right in Slack, or connect with other tools and services. Workflows in Slack can be as simple or as complex as you’d like, and typically don’t require writing any code. How to configure your Slack Workflow trigger... Trigger: Webhook[Advanced] Starts when an app or service sends a web request. Add the desired variables to pass into the Slack Workflow that can be used as dynamic variables in the Slack Workflow steps. Variable type options: Text Slack user email Slack user ID NOTE: Make sure to configure your Slack Workflow actions, and then publish the Slack Workflow. Once you publish the Slack Workflow, a un

16840
Troy Tessalone
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
Zapier Interfaces - RESOURCES

Zapier Interfaces Location: https://interfaces.zapier.com Help: https://zapier-interfaces.zapier.app/home What are Zapier Interfaces? Instantly build dynamic interfaces that connect to Zaps and a data source (like Tables). Interfaces gives you a drag-and-drop way to build visual workflows for any business process, without writing code. Sign up - Zapier Early Access: https://zapier.com/early-access

8338
ECHO125
MohSwellam
MohSwellamZapier Expert
posted in Show & Tell
How to determine if NOW is within Business Days and Hours

Hey everyone! Been a while since I posted I know 😆 I have seen many questions on the community asking how to use Paths by Zapier to have 2 different outcomes based on the time (NOW()) (or a timestamp coming from the trigger) and determining whether it is within business hours or outside of business hours. the script below does that and it bases it on the timezone of your choosing ! let dateToCheck = new Date().toLocaleString("en-US", {timeZone: "America/Los_Angeles"}); // This sets the code to PST timezone. You can change the timezone as needed // In case you want to use a timestamp from the Trigger / Previous steps, check the screenshot at the end of the code on how to map it, and replace the first line with "let dateToCheck = inputData.date;" . Keep in mind that this time is PROBABLY in UTC. let dateUnformatted = new Date(dateToCheck); let dayDateFormatted = dateUnformatted.getDay();var hours = dateUnformatted.getHours();var minutes = dateUnformatted.getMinutes(); function formatTim

4162
MohSwellam
Troy Tessalone
Troy TessaloneZapier Expert
posted in Show & Tell
AI: ChatGPT & OpenAI

AI: ChatGPT & OpenAI What : Add AI (artificial intelligence) to your Zaps with ChatGPT and OpenAI. ChatGPT Zapier ChatGPT Plugin: https://help.zapier.com/hc/en-us/articles/14058263394573-Use-the-Zapier-plugin-in-ChatGPT-beta- Zap app: https://zapier.com/apps/chatgpt/integrations#triggers-and-actions OpenAI Zap app: https://zapier.com/apps/openai/integrations#triggers-and-actions

1522
Troy Tessalone

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