Google Calendar does not send invitations to recurring events.

  • 6 July 2023
  • 3 replies
  • 365 views

Turns out you cannot use Google Calendar Zapier integration to invite someone to recurring event. 

When you test your Zap, it will correctly invite the person to the first instance of the meeting but not to future events. 

This is a tricky issue to catch, and should be clear on the integration description. I spent a lot of time figuring it out, and made some people miss out on very important meeting. 

It seems to be a known issue - 

 

ken.a 11 months ago

Hi there @emoshe,

Welcome to the Community! 🎉

Zapier’s “New Event” trigger doesn’t capture recurring/repeated events by design, since recurring events can occur infinitely into the future. However, you can use the “Event Start” trigger to have a Zap that fires on recurring events.

If you want to add to every single occurrence of a recurring event, instead of just a single instance of the event. You may setup your Zap like this:

  1. Add a "Find Event" action to find the next instance of the recurring event
  2. Add a "Add Attendee/s to Event" action and map out the "Recurring Event ID" value from the "Find Event" action as a custom value for the "Event" field.

Hopefully, this helps! 😊

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3 replies

Userlevel 7
Badge +6

Hi there @emoshe,

Welcome to the Community! 🎉

Zapier’s “New Event” trigger doesn’t capture recurring/repeated events by design, since recurring events can occur infinitely into the future. However, you can use the “Event Start” trigger to have a Zap that fires on recurring events.

If you want to add to every single occurrence of a recurring event, instead of just a single instance of the event. You may setup your Zap like this:

  1. Add a "Find Event" action to find the next instance of the recurring event
  2. Add a "Add Attendee/s to Event" action and map out the "Recurring Event ID" value from the "Find Event" action as a custom value for the "Event" field.

Hopefully, this helps! 😊

Using the "Recurring Event ID" was indeed the solution to the issue. Thank you!

Userlevel 7
Badge +11

Yay! Thanks for letting us know, @emoshe! I’m so pleased Ken’s suggestion here did the trick. 😁🎉