Skip to main content

Get Support
Have a question? Let's get you an answer!

How Do I...? Troubleshooting Code & Webhooks Developer Zone

Other Help Resources
Wait, there's more! Check out these Community sourced spaces for additional resources.

Zapier Help Center Hire an Expert

Learning Resources
All of our best learning resources can be found here.

Featured Articles Show & Tell Zapier's products AI Hub Zapier Tools Hub

Share your knowledge
Give back to the Community by sharing your automation wins and helping to answer questions.

Share your success See unanswered questions User Groups

Other Learning Resources
Some of our favorite additional ways to upskill your Zapier knowledge.

Zapier Learn Zapier Blog Zapier Webinars

Product Updates
Check out what is new and upcoming with Zapier with our regular product updates.

Product Updates

Early Access Program
Want to join Early Access? Learn more here.

Hey all,

I am trying to setup a simple workflow (Or what I believe should be simple!)

I have a database in notion with a list of contacts (name, emails, linkedin etc) in the same database I have a field labelled "Status" which is formula based and a "Last Comms" date field, so if the "Last Comms" date is older than 3 months for example, the Status field will auto update with a message  that says "Time to reach out"

Now I'd like a notion to Gmail zap that automatically sends an email to the relevant contact whenever the Status changes to "Time to reach out".

I was able to setup the initial zap connection but 2 issues I encounter are:

  • When connecting to the notion DB it only selects 3 records instead of the whole db
  • Even though I selected the trigger update connection, Zapier doesn't allow me to choose which field where the trigger should be pulled from, this instance Status

Quick disclaimer, I am using the free version of Zapier, if that makes a difference (Happy to use other similar tools if needed)Hope I made myself clear happy to expand more of course

Any guidance would be appreciated

Hi @KelvinThePM 

Good question.

I can't see all fields in my Zap

Not all Notion property types are supported in Zapier.
The following property types are not supported:
  • Files and media
  • Formulas
  • Relations
  • Rollups
  • Status
These property types will not appear in your triggers or actions.
 

hi @Troy Tessalone 

Thank you for the quick reply.

Based on your knowledge can I still accomplish what I’m trying to do? 

Also any reason why the remaining DB records do not show?

@KelvinThePM

When connecting to the notion DB it only selects 3 records instead of the whole db

Zapier only returns a max of 3 records from the Zap trigger step for you to use to configure the Zap action steps.

 

Even though I selected the trigger update connection, Zapier doesn't allow me to choose which field where the trigger should be pulled from, this instance Status

You would need to add a Filter as step 2 in the Zap: https://zapier.com/apps/filter/help

If formula field types aren’t returned as data points from Notion, then you won’t be able to use that field in a Filter condition.

 

NOTE: Zaps work while turned ON for new data going forward.

Terms & Conditions