Hey friends!
I’m trying to create a workflow where I can do the following:
Getting stuck on #2 here. I don’t know how to manipulate the available fields to find this specific meeting record. Can anyone help? Thanks!
Best answer by Troy Tessalone
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Hi
Which app are you using for Step 2?
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You can use this Zap action: GCal - Find Event
You will need to specify the Start Time Before and End Time After.
You may need to use Formatter > Date & Time > options to get the values.
Thanks! So how do I use these fields to ensure that anytime the Zap is triggered it’s finding the correct meeting based on that time of day?
For instance, it’s 2:01p and I have a 2-3p meeting on the calendar for which I’d like to send a slack to all the attendees letting them know I’ll be late. How do I ensure the triggered Zap (I plan on using an Interface button) will grab the correct 2-3p meeting?
Appreciate it!
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Did you try this suggestion?
You will need to specify the Start Time Before and End Time After.
You may need to use Formatter > Date & Time > options to get the values.
If you need system timestamps: https://zapier.com/help/create/customize/insert-the-time-your-zap-runs-into-a-field
Zapier tries to interpret any date or time you provide. For example, all of the following date formats are supported:
NoteBy default, Zapier uses the ISO 8601 standard for formatting dates. Some apps may use different date and time defaults. If needed, you can adjust date/time values in Zaps by adding or subtracting time from the value within the field.
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As an alternative, maybe try using Zapier Central to build an AI bot to do that for you: https://zapier.com/central
Thanks, Troy. Really appreciate the suggestions but I’m unfortunately not understanding how to put them into action. I can’t specify a particular time because I want this action to dynamically find the event based on whenever I trigger the Zap. This is an example of how it would work for this time period:
For instance, it’s 2:01p and I have a 2-3p meeting on the calendar for which I’d like to send a slack to all the attendees letting them know I’ll be late. How do I ensure the triggered Zap (I plan on using an Interface button) will grab the correct 2-3p meeting?
However, I’m hoping that same Zap could be triggered at 5:05p as well, grabbing the attendee list of my 5-5:30p meeting. Hopefully that makes sense. Thanks again for the help!
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If you need system timestamps: https://zapier.com/help/create/customize/insert-the-time-your-zap-runs-into-a-field
and
You may need to use Formatter > Date & Time > options to get the values adjusted (e.g. Add/Subtract Time).
If you need help, perhaps consider hiring a Certified Zapier Expert: https://zapier.com/experts
Sorry, Troy. I still do not understand the suggestion here. This seems to be helpful for finding the time of the trigger, but then how can I use that to find the appropriate meeting event?
Do I put this timestamp command into the “Start time before” or “End time after”? Maybe the former, and it’ll automatically pull the event that just started?
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e.g. You would have to configure logic to take the current timestamp use a Formatter step to +/-N minutes, then use the timestamp as the Start Time Before or End Time After field value.
When in doubt, test it out.
Check the field descriptions for guidance about expected values.
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That’s awesome
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