Best answer

How to create a workflow that sends a calendar appointment to accept/decline

  • 10 April 2020
  • 2 replies

Userlevel 1


We use Eventbrite for event registration, but their confirmation email/system is not the best for webinars. 

After someone registers for our webinar event in EventBrite, I want it to trigger a zap that will invite the person to registered to a calendar appointment that includes the link to the webinar when it is time to join. 

I’d like people to get a notification similar to the attachment. 

What app could help provide this?


Best answer by Danvers 21 April 2020, 16:10

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2 replies

Userlevel 7
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I’d recommend just using Gcal if you can?

Is there anything preventing you from using that?

Userlevel 7
Badge +12

@Saastronomical is right that Google Calendar is likely your best bet here. 


You’d need a Calendar event for each Eventbrite event. Your Zap would then look like this:

  1. Eventbrite - New Attendee Registered
  2. Google Calendar - Find Event
  3. Google Calendar - Add Attendee/s to Event


If people accept the invitation, then their own calendars should notify them prior to the event, but if you also wanted to send out your own reminder, you could set up a Zap like this:

  1. Google Calendar - Event start (you can set this so the Zap will trigger x minutes before the start of the event)
  2. Gmail - Send email (using the list of attendees in the BCC field - BCC will prevent other attendees from seeing each other’s email addresses)


Do you think that will work for what you need?