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Question

How do I schedule recurring meetings in Zapier based on table values?

  • 19 April 2024
  • 4 replies
  • 22 views
M
Userlevel 1
Badge

Good day community members , 

I have a table on zapier , which has question “No Of Meetings you want in a month “ , if the number in the table is 4 it should create 4  meetings  like (sprint 1 , sprint 2 , sprint 3 and sprint 4) spread across the month. If the number is 5 then it should create 5 meetings like (sprint 1 , sprint 2 , sprint 3 and sprint 4 , sprint 5 ) . 

What I am doing right now is taking the record from the table , passing it in a loop and creating a event. The issue is that it creates 4 meetings on the same day . 

 

 

 

 

 

 

 

 

4 replies

SamB
Rank
Userlevel 7
Badge +11

Hi @Muhammad Maisam! 👋 

How far apart should the meetings be spaced?

If they should be spaced by a set number of days you could use a lookup table to define how far apart the meeting should be set, with date modifiers to adjust the date for the subsequent events that are created.

For example:

f4ce20116d0175250a4d2a09f7825cad.png

So if 3 meetings were selected, then the lookup table would output three sets of date modifiers:

7a5b8eb05979e63833a0550bfbd1103b.png
 

Then the Looping by Zapier action would take the values that are output by the lookup table:

f50137b14d06afd9448e699d727554bf.png

And create X number of loops, one for each of the date modifiers it receives. In this case three:

6882a7c9acd775072aa96c1b5e7bff6f.png

Note: You’d need to switch the current Looping by Zapier action to be a Create Loop from Text action.

Then in the Google Calendar action you select both the starting date and the date modifier.
66752813cc0663cdf497ffe88a0ffc9d.png

This would create events that are spaced out as per the date modifiers specified in the lookup table.


Please do give that a try and keep us in the loop on how you get on. If I’ve misunderstood what you’re looking to do or you run into any trouble on that just let us know!

M
Userlevel 1
Badge

Hi , sorry for getting back late. I tried it out . It created 35 events on the same day . 

 

How far apart should the meetings be spaced?
1 week , so lets say the sprint 1 is on 1st may so sprint 2 should be on the 8th of May  , till the number of reoccurrences

M
Userlevel 1
Badge

Also , the time I have set is 
 

 

But when I test it out , it changes to

 

SamB
Rank
Userlevel 7
Badge +11

Thanks for getting back to me, @Muhammad Maisam. 🙂 

I think I can spot the issue here, you’ve got multiple date modifier values selected. Instead you’ll need to take the date modifier value directly from the Looping by Zapier action instead of the Formatter action:
080ae6b9d3f62c9a63f851e35661d0c7.png

Like this:

87bfc885a313cfa00416d6f4066690c0.png

Can you try selecting the fields from the Looping by Zapier action instead and confirm whether that fixes it?

Reply


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