Question

Create new Google (or Excel) Spreadsheet with only Select Filtered Rows

  • 1 February 2022
  • 1 reply
  • 68 views

Userlevel 1

I’m looking to trigger creating a new Google Sheet, Excel Spreadsheet or PDF that takes only a select number of filtered row items from a current master Google Sheet. , I’m not picky on the service or app used if the integrations allow this to be done easier.

i.e. My master sheet has a list of 50 items, 10 of those items have a “Job ID” of “105” and the other 40 have an ID of “107”. I want my Zapier trigger to pull the Job ID from another app, and gather the line items with that Job ID, and create a new sheet or PDF with only those rows (items).

As far as I can tell, the advanced Google Sheet filter only does up to 20 items, which isn’t enough since some of my Job ID’s will have hundreds or thousands of items.

Is it better to find a way to copy the entire sheet and delete all but the relevant rows, or create a new sheet and have it copy only the relevant rows? Is this process even possible with what Zapier can offer through any current integrations?

Thank you for any suggestions.


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1 reply

Userlevel 7
Badge +9

Hi @thartgrove86 

For this job of yours you can play around with Zapier transfer: https://zapier.com/transfer and see if it works for you.

 

If you want to get all the rows as line items so that you can merge them in a PDF, you can first convert your google sheet to API using https://sheet2api.com/ then in the Zap trigger call the api and it will give you array items of the rows. Then you should be able to convert them to line-items using formatter. After that you can map it to any PDF generator platform.