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Best answer

Why is my Zapier Tables multiple record search only retunring 3 records when there appear to be more matches??

  • June 18, 2025
  • 5 replies
  • 62 views
S
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Hi,

I am trying to retrieve multiple records (as line items) from a Zapier table. However, it will ony return 3 records when there are clearly 11 records in the table that fit the search criteria (as best I can tell).

Is there something I am overlooking here, I don’t recall having problems with this function before. Or is does it appear to be an error with the function in Zapier?

 

Thank You in advance for any help/insights here.

 

 

My search criteria - Field 2 equal to 2025-06-17

 

The result is 3 records returned - Count = 3

 

This is my simplified table - With the filter applied it shows 11 matches using the same filter for Field 2 on the table itself

 

Best answer by shane.massey

Hi All,

 

I found the solution to this.

It seems that the test output for the Zap step only provides 3 records.

Using test run for the whole zap or once the Zap is published the Zap step returns all the records as expected.

 

Thanks,
Shane

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

5 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • June 18, 2025

Hi ​@shane.massey 
I was able to replicate the issue.

I recommend opening a ticket with Zapier Support to report the bug: https://zapier.com/app/get-help

 

Help: https://help.zapier.com/hc/en-us/articles/8496241402253-Search-for-existing-data-in-Zaps

⚡ Troy Tessalone - AutomationAce.com | Platinum Zapier Solution Partner | #1 Zapier Community Contributor
S
Forum|alt.badge.img+1
  • shane.masseyBeginner
  • Author
  • Beginner
  • June 18, 2025

Hi ​@Troy Tessalone ,

 

I tried this and it only returns the first result, which is the last result in the table.

I read the article in the link, but it didn’t seem to cover anything beyond what I tried.

 

Any other ideas?

 

Thanks,
Shane

Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • June 18, 2025

​@shane.massey 

I was able to replicate the issue.

I recommend opening a ticket with Zapier Support to report the bug: https://zapier.com/app/get-help

⚡ Troy Tessalone - AutomationAce.com | Platinum Zapier Solution Partner | #1 Zapier Community Contributor
S
Forum|alt.badge.img+1
  • shane.masseyBeginner
  • Author
  • Beginner
  • Answer
  • June 18, 2025

Hi All,

 

I found the solution to this.

It seems that the test output for the Zap step only provides 3 records.

Using test run for the whole zap or once the Zap is published the Zap step returns all the records as expected.

 

Thanks,
Shane

JammerS
Forum|alt.badge.img+6
  • JammerSZapier Staff
  • Zapier Staff
  • June 19, 2025

Wow! Thank you for confirming that your resolution got the Zap running. This will significantly help our Community members to have as a reference for the same issue.

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