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I’m trying to setup a Zap for a GCal event to be created when a new task is created in a certain list in ClickUp. The problem is that when the Zap runs, it fails due to the date being missing because the creation of the task triggers before I have a chance to put the date in, even though I do add the date within seconds. 

I found a post from two years ago about this issue and the answer given was to use Webhooks. I don’t have that option as my client is on on the Unlimited ClickUp plan and is unable to upgrade to the Business Plan at this time. Webhooks are not available on the Unlimited plan.

I also tried adding a delay in the Zap between the task being created and the event being created. That did not solve anything. I think because the task info gets sent to Zapier immediately and the date is not yet in.

But of course I can’t input the date at the exact moment the task is created (who could??). I’m new to automations so I must be missing something, right? I feel like it should not be this complicated.

Thanks for any help!

Hi ​@Stone616 

Try these Zap steps:

  1. Trigger: ClickUp - Task Changes
  2. Action: Filter
    1. Help: https://zapier.com/apps/filter/integrations#help
    2. Check if the Date field exists
    3. Check if the Custom Field that tracks the GCal Event ID is empty
      1. See more below
  3. Action: Delay - After Queue
    1. Delay for 1 minute
  4. Action: ClickUp - Find Task by ID
    1. Used to get the current data of the Task after the Delay
  5. Action: Filter
    1. Check if the Custom Field that tracks the GCal Event ID is still empty with data from Step 4
      1. See more below
  6. Action: GCal - Create Event
  7. Action: ClickUp - Update Task
    1. Log the GCal Event ID in a Custom Field

 

Thank you so much, Troy! This seems to be working for me so far!

 

Maybe you can answer a follow up question as well… I want a similar automation that updates an existing calendar event if the date changes on the ClickUp task. Would you suggest I duplicate this Zap but change the Step 2 filter to check if the Custom Field that tracks the GCal Event ID is NOT empty? 

​@Stone616 

Use Paths in the Zap: https://zapier.com/apps/paths/integrations#help

Hi ​@Stone616,
 
We just wanted to see how everything is going with your Zap. Did Troy's recommendation get the job done? Feel free to reach out if you need further assistance with your Zap. We're glad to address any concerns and assist you.
 
We're looking forward to your response.

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