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Question

"Failed to find or create a database item" error messages when using filter conditions in Notion with Zapier

  • March 5, 2025
  • 7 replies
  • 61 views

I keep getting errors for about half of my steps saying….. “Failed to find or create a database item in Notion Nothing to search with. Please make sure at least one search field has a value.” 

I have a Filter conditions saying only continue if “does not exist” before each step...why are some working and others not? 

 

(zapping for google forms to notions )

 

 

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7 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • 34081 replies
  • March 5, 2025

Hi ​@APPHOTOGRAPHY 

Help us have more info by posting screenshots showing how your Zap step is configured in the CONFIGURE tab while in EDIT mode with the field mappings visible.

 


  • Author
  • Beginner
  • 7 replies
  • March 7, 2025

Thank you for your help ​@Troy Tessalone I think this is what you are looking for but am not sure… sorry if I am understanding incorrectly. 


  • Author
  • Beginner
  • 7 replies
  • March 7, 2025

@Troy Tessalone - I made the test live and its still stopping if there is no info in the filled - I want to to continue if no info given. 

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • 34081 replies
  • March 7, 2025

@APPHOTOGRAPHY 

Example Zap Run was filtered in Step 3 because the filter conditions were not met.
The field had a value, thus the condition field value “does not exist” was not met.

 


  • Author
  • Beginner
  • 7 replies
  • March 7, 2025

Hi ​@Troy Tessalone - I have try this as does no exist and does exist….I dont see an option as ALWAYS like I would like it to be...Please see option below  - What should I pick? My client may or may not have info for these fields but I need the zap to keep running if they do or not.

 

 


  • Author
  • Beginner
  • 7 replies
  • March 7, 2025

@Troy Tessalone 

This is a 79 step zap! lol I know its alot - It bring in vendor info for about 20-25 vendors Should I make this in to a zap for each vendor? and if they dont give that vendors info the zap will just not run for the vendors zap? I was just trying to keep my zap count down. I am correct in thinking that if I do it all in one zap it counts as one instead of 20-25 zaps? 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • 34081 replies
  • March 7, 2025

@APPHOTOGRAPHY 

# of Zaps does not matter as all Zapier plans have unlimited Zaps.

Zaps are a trigger + action steps.

It’s the # of Tasks used in Zap Runs.

Info about how Tasks are counted in Zap Runs: https://help.zapier.com/hc/en-us/articles/8496196837261-How-is-task-usage-measured-in-Zapier