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Updating field for all Activecampaign contacts in a certain list when there is a new entry in Airtable

  • 5 February 2021
  • 2 replies
  • 105 views

Here’s a rather complex problem I have been having trouble with, appreciate any answers or suggestions in advance! Really hope some masters in this community will be able to help

I have a coaching program which people subscribe to for a monthly group coaching.

Here’s a flow I have created with automations on Airtable (AT), Activecampaign (AC) and Zapier (Z), also with some behaviour rules on thrivecart (TC), with the purpose of integrating all of them in this flow:

  1. Person signs up and pays for this program on TC
  2. Person gets added to a list in AC
  3. New person on list triggers automation on Z to:
    1. Pull earliest coaching date after yesterday from AT (to get next coaching date)
    2. Update contact’s next coaching date and virtual meeting link field on AC
  4. AC sends email with details of next coaching session

Everything works fine to this point, but here comes the challenge!

  1. Coaching for February takes place
  2. AT successfully changes next coaching session in one table
  3. AT successfully creates a new record in another table, to act as a trigger for Z

How am I supposed to update next coaching session field in AC for all the contacts in this list? I need to update all of the contacts automatically so that I don’t miss out on any email reminders sent to all of them.

 

 

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Best answer by Troy Tessalone 5 February 2021, 16:39

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Hi @MelvinSeetoh 

Easiest wold be to setup some sort of Airtable View to use as the Zap trigger.

Perhaps look into use the Last Modified Date and having that limited only to a specified field, perhaps in conjunction with some other Airtable View filter criteria.

Resource: https://support.airtable.com/hc/en-us/articles/360022745493-Last-modified-time-field

 

Next would be to use some sort of Airtable Automation that triggers based on an updated record or matches conditions to then update an Airtable Record so that it moves into an Airtable View to again use as the Zap trigger.

Resource: https://support.airtable.com/hc/en-us/articles/360050974153-Automations-Overview

 

Else, which is more technical, you may have to leverage the Airtable API to return a list of desired records, then loop/iterate thru the returned list to update in AC.

Check out the recently released Looping by Zapier action for this.

Looping: https://zapier.com/apps/looping/integrations

Else, which is more technical, you may have to leverage the Airtable API to return a list of desired records, then loop/iterate thru the returned list to update in AC.

Check out the recently released Looping by Zapier action for this.

Loopinghttps://zapier.com/apps/looping/integrations

This might be extremely useful, let me check this out!