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Trouble registering new attendees from Crowdcast to HubSpot

  • July 23, 2025
  • 5 replies
  • 17 views

Hi everyone,

I’m trying to set up this Zap to register new attendees to my webinar, after the webinar concluded. And send their details to HubSpot.

However, after multiple testing, it doesn’t record new attendees, and I don’t see any errors. I clicked find new records, but nothing shows up except the example one

.

Thank you in advance for your help!

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5 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • 34001 replies
  • July 23, 2025

Hi ​@emmavu52 

For us to have more info, post screenshots showing how each Zap step is configured in the CONFIGURE tab.


  • Author
  • New
  • 2 replies
  • July 23, 2025

Hi Troy, Please find screenshots here:


Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Zapier Orchestrator & Solution Partner
  • 34001 replies
  • July 23, 2025

@emmavu52 

Zap trigger is instant via webhooks.

Help links to reference about different trigger types and how to test Zap trigger steps:

https://help.zapier.com/hc/en-us/articles/8496244568589-How-Zap-triggers-work#h_01JJC9G8397EGHYPHMKW798HWS

https://help.zapier.com/hc/en-us/articles/8496288188429-Set-up-your-Zap-trigger#h_01J9QAXX4BNA867F1JC4R7GM3Q

 

You need to have the Zap step open when there is new line attendance in Crowdcast to be able to pull thru more examples.

Of you can turn the Zap ON and use this approach to get more Zap trigger examples to use: https://help.zapier.com/hc/en-us/articles/35632951078029-Use-previous-Zap-runs-as-trigger-test-records

 


  • Author
  • New
  • 2 replies
  • July 23, 2025

Thank you Troy. I have the Zap open when there is new live attendance. It still cannot pull that record over to Zap, so I think it might be Crowdcast problem to identify a webinar has ended and a new attendee watched the replay. We decided to use a workaround with this and not capture the leads through Crowdcast, so all good. Thank you tho!


Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Zapier Orchestrator & Solution Partner
  • 34001 replies
  • July 23, 2025

@emmavu52 

Did you try this?

Or you can turn the Zap ON to get live Zap Runs, then use this approach to get more Zap trigger examples to use: https://help.zapier.com/hc/en-us/articles/35632951078029-Use-previous-Zap-runs-as-trigger-test-records

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