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Trigger Zap for No Show Delegates in GoToWebinar

Hi,

it is easy to communicate to GotoWebinar-Delegates who took part in the webinar, that is a streamline integration with  Zapier.

But I would like to handle delegates that would not able to attend. But I don’t see the trigger to identify no-shows.

Anyone an Idea how I could set up an automated process to now show GotoWebinar delegates?

 

thx in advance

regards

Ulf

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7 replies

Troy Tessalone
Userlevel 7
Badge +14

Hi @THzaps 

Consider logging each Webinar Registrant in a GSheet or Airtable.

Then for each Webinar Attendee update another column to indicate they “attended”.

The result would be Webinar Attendees who did NOT “attend”.

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
T

hmm, ok, and send send automatically an email to all marked as not attend or send to all that are not marked as attend what ever would be a possible trigger / condition?

Troy Tessalone
Userlevel 7
Badge +14

Hi @THzaps 

Check out the available triggers/actions/searches for each app:

GSheets: https://zapier.com/apps/google-sheets/integrations#triggers-and-actions

Airtable: https://zapier.com/apps/airtable/integrations#triggers-and-actions

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
T

Hi @Troy Tessalone ,

thanks so far. I managed to register the registrants to a spreadsheet and mark the delegates with a YES so far.

But now I don’t see a trigger to send an email to all in the list who are still on NO after the show.

I guess if i would use “updated row” as trigger only the “YES” rows would be superviced?

The idea was to send an email to all who are still on “no” … but maybe that would not work.

Any other idea of trigger an action to go though a spreadsheet and send all an email that on “now”

thx in advance

regards

Troy Tessalone
Userlevel 7
Badge +14

Hi @THzaps 

One option would be, after the webinar, to manually update the applicable rows to “No” to trigger the Zap.

You may want to consider using Airtable instead of GSheets: https://zapier.com/apps/airtable/integrations#triggers-and-actions

Airtable has Views that can be used to trigger Zaps: https://support.airtable.com/hc/en-us/articles/202624989-Guide-to-views

For example, logic would be to have rows move into a view when the Webinar Date = Yesterday and the Attended column is blank or No.

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
william
Userlevel 3
Badge +6

Hey @THzaps, I hope you’re doing well!

I just wanted to check in here, were you able to get things working with the info from Troy, or can we still help out here?

Have a great Monday!

T

hi @william,

 

thx, for your help.

 

I managed to add very new member to an excel sheet and update the status after login and then send an automated email to the ones not updated ….

 

that worked so far fine, if there is a smarter way, I am willing to learn!

 

thx

Ulf

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