Paring cells in Google Sheets and sending Gmail to paired cells

  • 19 January 2023
  • 1 reply

Hi. I’m in charge of a mentorship program at a university and I am look to automate the pairing of students with alumni (currently in Google Sheets) based on keywords. Once paired, I would like an email (gmail) to be sent notifying the paired people. Does anyone know how I could set up something this up?

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1 reply

Userlevel 7
Badge +14

Hi @suze 

Good question.

You’ll need to further define the pairing logic involved and provide specific examples in order for us to have enough context.

Questions to consider:

  1. Are the keywords exactly the same?
  2. What happens if there are multiple keywords?
  3. What happens if there are multiple matches based on keywords? (first, last, all, most recently modified, oldest modified, etc.)
  4. What happens if there are no matches based on keywords?
  5. Can students be matched to more than 1 alumni?
  6. Can alumni be matched to more than 1 student?
  7. Can matches be unmatched?


Ultimately, you may be better served using a relational database app such as Airtable instead of GSheets.

Records can be linked:

Airtable has internal automations that might be useful: