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How to make a Zap share form submissions between team members?

  • 19 April 2022
  • 3 replies
  • 22 views

I have a zap that forwards mail submissions on our website to a joint sales mail account, which I manually forward to sales team members.

Now, I seek a solution to automate this process.

Could anyone please explain how to create a zap where every 
second email is forwarded to a colleague? 1st mail to me, 2nd mail to my colleague, and so on.

Thank you,

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Best answer by Troy Tessalone 19 April 2022, 16:26

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3 replies

Userlevel 4
Badge +5

Hello @Tom Scott 

Just add multiple Send Email Action Steps to all the emails you want to send the email that you receive.Alternatively,You can also CC your colleagues directly in the Send Email Action Step of GMAIL app so that they receive automatically at once.

Hi @Satya09 

The thing is that I don’t want to receive every mail, just every second mail - and my colleague the other half. 

How would that be possible to achieve?

Userlevel 7
Badge +14

Hi @Tom Scott 

Good question.

Try using the Storage app: https://zapier.com/apps/storage/integrations#triggers-and-actions

 

Zap Steps

  1. Trigger: New Form Submission
  2. Action: Storage - Get Value
  3. Action: Formatter - Numbers - Spreadsheet Style Formula
    1. ISEVEN(value):
      1. Returns TRUE if a value is an even number.
      2. Otherwise, returns FALSE.
  4. Action: Formatter > Utilities > Lookup Table
  5. Action: Send Email
  6. Action: Storage - Increment Value