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Question

How to automatically update Xero invoices from awaiting approval to approved status?

  • July 17, 2025
  • 3 replies
  • 13 views

i want it to automatically update any invoice created in awaiting apporval status to approved. i set this up and it worked once but now not working. the update sales invoice action requires invoice ID so i think it is because of this. doesn't seem to be away to not specify an invoice ID . how do i do this?

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3 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • 34001 replies
  • July 17, 2025

Hi ​@alexi82c 

To update a Xero Sales Invoice, you need to provide the Xero Invoice ID.

That means the Xero Invoice ID needs to be mapped via a variable from a previous Zap step.

You can add a Xero Find Invoice step.

 

 


  • Author
  • Beginner
  • 2 replies
  • July 17, 2025

hey thanks for this.  how do i specify any invoice though?  as it is essentially any new invoice that comes in I need this to occur on.


Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Zapier Orchestrator & Solution Partner
  • 34001 replies
  • July 17, 2025