How do I invite attendees to a recurrent Google Calendar Event?

  • 15 June 2023
  • 1 reply

Userlevel 1

I have create a zap to invite attendees (from Event Brite) to a Google Calendar Event.

My Google Calendar event is an event with 10 recurrences (with starting and ending dates).

My zap invite attendees only to the first event of the serie.

How can I invite my attendees to the serie of event ? I don’t want them to receive 10 Google Calendar Invitations.

Thank you.

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1 reply

Userlevel 7
Badge +6

Hi there @pierreb,

Welcome to the Community! 🎉

I did some digging into this, and it seems like in order to add invitees to all instances of the recurring meeting in Google Calendar, you need to make a small change to your existing Zap.

Please follow these steps:

  1. Add a "Find Event" action to find the next instance of the recurring event
  2. Locate the “Add Attendee/s to Event” action in your current Zap.
  3. Map the Recurring Event ID in the “Event” field as a custom value that you retrieved from the “Find Event” step. Here’s an example screenshot:
    (view larger)

By making this change, the Zap will add the new attendee to the entire series of recurring events using the Recurring Event ID instead of just a single instance.

Hopefully, this helps! 😊