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Question

Find Multiple Notion Database Items Based on Date Range

  • March 10, 2025
  • 2 replies
  • 177 views
C

Hello!

I am trying to set up a Zap that triggers once a day and finds all Notion database items that have a date property up to 3 days after it triggers. I have a class schedule in Notion and want to set up an automated email that sends to us when a class doesn’t have enough sign ups to run 3 days before it happens. We have up to 10 events per week, so some are on the same day. I can’t figure out how to find multiple database items in Notion without it checking every single item once a day (that would cost way too many Zaps).

I’m still relatively new to Zapier, all advice is welcome!

Thanks

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

2 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • March 10, 2025

Hi ​@cleosyarnshop 

Most Zap app triggers/actions work based on a single record.

For your case with multiple records, you would likely have to use the Notion API: https://developers.notion.com/

Zap action: Notion - API Request

 

⚡ Troy Tessalone - AutomationAce.com | Platinum Zapier Solution Partner | #1 Zapier Community Contributor
SamB
Community Manager
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  • SamBCommunity Manager
  • Community Manager
  • April 3, 2025

Hey there, ​@cleosyarnshop 👋

We’ve got an existing feature request for a “Find Database Items” Notion search action that would return multiple database items, instead of just a single database item. Which was discussed over here as well:

So I’ve gone ahead and added your vote to that feature request. While I can’t guarantee when this might be added, we’ll be sure to notify you via email if it becomes available!​

In the meantime, did you have any luck with that API Request action Troy suggested? Happy to lend a hand if you’re still stuck at all.

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