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Best answer

Automating Google Calendar access settings with Zapier

  • July 1, 2025
  • 5 replies
  • 42 views
O
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  • oliBeginner
  • Beginner
  • 3 replies

Hi there, I’m wondering if there’s a solution to my problem. I have a google calendar that automatically sends invites to an event to two people - they need to be able to join the event by making it either Open, and I want it so the Host doesn’t need to join before anyone else. 

 

I can allow this manually via the settings below - but I want to automate it. Is there a way to configure this setting via Zapier?

 

 

Best answer by oli

That’s super helpful Sam, thank you! Kind of wild how limited Google Calendar’s API is 😅 In case it’s useful for future people:

  • We’re scoping out the above solution as it’s definitely the simplest, hopefully our IT admin can make it work
  • The backup solution is we basically create the calendar invites and then manually update them (not much of a solution)
  • We also looked at whereby.com which allows to generate open meeting rooms via API. I don’t really want to do this as it introduces more technical complexity, but it’s good to know that it’s an option as the number of calendar invites grows
This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

5 replies

SamB
Community Manager
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  • SamBCommunity Manager
  • Community Manager
  • 9662 replies
  • July 2, 2025

Hi ​@oli! 👋

I had a look at the API documentation for Google Calendar here and I’m not seeing any options available to allow access to be set to Open. So it looks like this wouldn’t be possible to until Google add that functionality to their API.

However, I did some further digging and it looks like the default settings can be changed by the IT administrator for your organization:

6c94488a5fbb550b53cfb5a4d1f1a3c9.png

Hope that helps to get you pointed in the right direction. If you run into any issues or have further questions just let us know! 🙂

O
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  • oliBeginner
  • Author
  • Beginner
  • 3 replies
  • Answer
  • July 3, 2025

That’s super helpful Sam, thank you! Kind of wild how limited Google Calendar’s API is 😅 In case it’s useful for future people:

  • We’re scoping out the above solution as it’s definitely the simplest, hopefully our IT admin can make it work
  • The backup solution is we basically create the calendar invites and then manually update them (not much of a solution)
  • We also looked at whereby.com which allows to generate open meeting rooms via API. I don’t really want to do this as it introduces more technical complexity, but it’s good to know that it’s an option as the number of calendar invites grows
SamB
Community Manager
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  • SamBCommunity Manager
  • Community Manager
  • 9662 replies
  • July 4, 2025

You’re very welcome, ​@oli! So glad my reply was helpful to you 😊

Thanks for sharing details of your plan, I’m sure it will be super useful to others that might come across this in the future! I’ll go ahead and mark it as the best answer since you appear to have all the bases covered here. 

Let u know if you need anything else. In the meantime, hope you have a great weekend! 😎

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  • Adil WaqasBeginner
  • Beginner
  • 58 replies
  • July 6, 2025

Hey! Unfortunately, Zapier doesn’t currently support modifying Google Meet access settings like “host must join first” or setting the meeting to “Open” automatically.

These options can only be adjusted manually in the Google Meet or Calendar UI, and Google hasn’t exposed those specific controls through their Calendar API yet — so no automation tool (including Zapier) can handle that part for now.

A possible workaround is using a Google Workspace Admin tool or script, but it would require custom coding. Let me know if you’d like to explore that route!

O
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  • oliBeginner
  • Author
  • Beginner
  • 3 replies
  • July 7, 2025

Thanks ​@Adil Waqas - will let you know if we can’t get it working in house!

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