How can I automatically forward specific data from emails received from different sources to other Gmail address?
Question
Automatically forward specific data from emails received
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How can I automatically forward specific data from emails received from different sources to other Gmail address?
Hey! This is very doable with Zapier, and there are actually a couple of ways to approach it depending on how "specific" the data needs to be.
Basic approach (no-code):
You can set up a Zap with Gmail as the trigger → filter by sender, subject keywords, or labels → then use Gmail's "Send Email" action to forward just the extracted fields (e.g. name, amount, date) to your target address. Zapier's built-in "Formatter" step lets you parse and extract only the data you need rather than forwarding the whole email.
If your sources are inconsistent (different email formats):
This is where it gets tricky. When emails come from multiple sources with different structures, a simple Zap can break or miss data. You'd need either:
- Separate Zaps per source (works but gets messy fast)
- A smarter parsing layer that understands context regardless of format
I've built email intelligence pipelines for clients where the system reads incoming emails, extracts structured data regardless of format, and routes it, so I know the edge cases here.
Happy to ask a couple quick questions to point you toward the cleanest solution for your specific setup, what kinds of sources are the emails coming from, and what data fields are you trying to extract?
- Beginner
How can I automatically forward specific data from emails received from different sources to other Gmail address?
Hey! This is very doable with Zapier, and there are actually a couple of ways to approach it depending on how "specific" the data needs to be.
Basic approach (no-code):
You can set up a Zap with Gmail as the trigger → filter by sender, subject keywords, or labels → then use Gmail's "Send Email" action to forward just the extracted fields (e.g. name, amount, date) to your target address. Zapier's built-in "Formatter" step lets you parse and extract only the data you need rather than forwarding the whole email.
If your sources are inconsistent (different email formats):
This is where it gets tricky. When emails come from multiple sources with different structures, a simple Zap can break or miss data. You'd need either:
- Separate Zaps per source (works but gets messy fast)
- A smarter parsing layer that understands context regardless of format
I've built email intelligence pipelines for clients where the system reads incoming emails, extracts structured data regardless of format, and routes it, so I know the edge cases here.
Happy to ask a couple quick questions to point you toward the cleanest solution for your specific setup, what kinds of sources are the emails coming from, and what data fields are you trying to extract?
Hi,
Thank you very much for your reply and support.
I will be receiving emails from 7 different email addresses. From those emails, I would like to automatically forward specific details such as Guest Name, Travel Date, Tour Name, Number of People, Language, etc.
Please let me know how this can be set up.
Thanks again.
+11- Community Manager
Hey there
If not, do the emails you receive from those 7 different email addresses all have the same subject line or a certain phrase like “New booking”?
If they do, you could use Gmail’s New Email Matching Search trigger and use the phrase “New booking” (for example) in the Search keywords field. Then, have an AI by Zapier action read the content of the email and extract the relevant details like Guest Name, Travel Date etc. You can learn more about how to set up that kind of action here: Use AI by Zapier to analyze and return data
From there you’d use a Send Email Gmail action like Neuralic mentioned to send those details on.
Keep us posted on your progress. Happy to lend a hand if you get stuck at all! 🙂
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