I have a Zap whose trigger checks a changed value in Freshservice ticket system, then passes the “ID” field from Freshservice, and searches for it in Slack.
This works fine going through each step and testing the steps in Zapier, but when it’s left to it’s own devices published, it doesn’t work. Any tips on what I could troubleshoot i’d be grateful for.
The bit it’s failing on is searching slack for the Freshservice ID string.
+9
Hey there,
I know you mentioned the zap is failing at the Slack search - can you expand on that a bit for us? Is the action step not completing at all and/or returning an error? Is it performing the search but not finding the Freshservice ID?
It might be worth reviewing the zap history to see if there’s any other clues or different error messages in the live zap run. More on that here. If we’re still coming up short after checking those areas, are you able to send us a screenshot of the Slack action setup? Just make sure to remove any personal details like emails or phone numbers. 🙂
Keep us posted!
+1
I know you mentioned the zap is failing at the Slack search - can you expand on that a bit for us? Is the action step not completing at all and/or returning an error? Is it performing the search but not finding the Freshservice ID?
Correct, that’s what’s happening. But when I test it, it finds it and behaves how it’s supposed to!
Find message in Slack looks like this:
Error Data in looks like this:
_zap_search_success_on_miss: false
query: {{0000000__id}} in:#channelname
Fields with no value:
sort_by
sort_dir
It’s not finding the ticket ID when it runs naturally, but is doing during my test - any ideas?
+8
Based on the screenshot you provided, I am wondering if this detail:
being marked as ‘true’ is causing the error message. This small detail, will allow the Zap to run even when no information/data is found and why you are not seeing any data outside of the test (the test has data present, thus it will continue to work).
Can you try flipping it to ‘false’ and see if you are encountering the same issue?
+1
Based on the screenshot you provided, I am wondering if this detail:
being marked as ‘true’ is causing the error message. This small detail, will allow the Zap to run even when no information/data is found and why you are not seeing any data outside of the test (the test has data present, thus it will continue to work).
Can you try flipping it to ‘false’ and see if you are encountering the same issue?
I have indeed tested that as both false and true. I have a hunch that Zapier is not passing the Freshservice ticket ID variable to slack properly to search with, but it does in the test run so i’m really confused
+11
Hi
I think your hunch may be correct. I found an existing bug report, about the fields during sample testing being different than what comes through when the Zap runs live.
Could you share a screenshot from your Zap History that shows the error occurring on the Slack step? That should help us troubleshoot :)
+1
Hi
channel
id
C058XX97W
name
channelname
user
id
U01XXS9
name
zapier
real_name
Zapier
profile
phone
small_image_url
https://url
medium_image_url
https://url
large_image_url
https://url
is_restricted
false
is_ultra_restricted
false
is_bot
true
username
username
ts
16888810.144789
text
Thanks for your message @slackuser, it has been logged in our Service Desk system, under ticket 99999, please track the progress of your ticket at https://ticketinstance.ticketsystem.com/a/tickets/99999
permalink
https://company.slack.com/url
team
id
teamid
name
CompanyName
url
https://company.slack.com/
domain
companydomain
email_domain
company.com
icon
small_image_url
https://url
medium_image_url
https://url
large_image_url
false
avatar_base_url
https://cxa.slack-edge.com/
is_verified
false
external_org_migrations
date_updated
19990
current
raw_text
Thanks for your message <@XXXXX>, it has been logged in our Service Desk system, under ticket 99999, please track the progress of your ticket at <https://URL/tickets/99999>
ts_time
2023-05-30T08:26:50Z
_zap_search_was_found_status
true
Here’s a redacted screenshot of the error on actual runtime:
+6
Hi there
I’m jumping in to see if I can help!
I looked at the screenshot and it seems like there’s a curly braces being returned from the previous step on your Zap. Whenever you see those {{...}} curly braces around entries in the Data In of an action, this means that there is a field mapped there in the Zap Editor, but when the Zap ran live this data was not sent from a previous step.
Additionally, I also found the existing bug report that nicksimard mentioned, and it looks like you’re running into the bug here. Our team is aware of the issue and we're working with Freshservice on a fix. I've added your email address as another affected user. That does a few things:
Unfortunately, I do not have an ETA, but I’ve added you to the list of users affected by this issue so we can let you know as soon as we have any updates.
Thank you for your understanding.
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