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Question

Troubleshooting email follow-up automation for Quote ID subjects

  • December 1, 2025
  • 7 replies
  • 19 views

I’m having trouble getting the zap to follow up on emails sent with subject: Quote ID. It continually wants to look at old emails and continually emails that don’t follow the parameters of only Quote ID subject lines. The whole zap seems to be failing, yet it seems like a fairly simple ask?

 

7 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • December 1, 2025

Hi ​@DTS2025 

For us to have more info, post screenshots showing how your Zap steps are outlined and configured in the CONFIGURE tab while in EDIT mode with the field mappings and field types visible.


  • Author
  • New
  • December 1, 2025
 

It continues to grab any email that may have the word “quote” in it, instead of the specific “Quote ID” parameter. 

This post has been edited by a moderator to remove personally identifiable information (PII). Please remember that this is a public forum and avoid sharing personal or potentially sensitive details.


  • Author
  • New
  • December 1, 2025

Step 2 is a simple delay. For testing purposes it is at 10minutes.

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • December 1, 2025

@DTS2025 

TIP: In Zap steps, for the CONFIGURE tab, click field labels to see tooltips with more info.

 

Try these Outlook Search Terms and make sure to put double quotes around the subject value

sent:today AND subject:”Quote ID”

 

NOTE: You can always add a Filter as Zap step 2 to check the email conditions

https://zapier.com/apps/filter/integrations#help

 

 


  • Author
  • New
  • December 1, 2025

Thanks I will try these out.


Sparsh from Automation Jinn
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Hey ​@DTS2025,

I think filter action will also solve your problem if it triggers on Old email. With filter, you can just use New Email trigger. Hope it helps!


SamB
Community Manager
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  • Community Manager
  • December 12, 2025

Hi there ​@DTS2025, just checking in! Did adding a Filter to the Zap like Troy and Sparsh suggested help to get the Zap working? 

Let us know if you still need any help at all. 🙂