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Best answer

Troubleshooting ClickUp task creation for Google Calendar events

  • June 14, 2025
  • 4 replies
  • 61 views
S

I’m trying to setup a Zap for a GCal event to be created when a new task is created in a certain list in ClickUp. The problem is that when the Zap runs, it fails due to the date being missing because the creation of the task triggers before I have a chance to put the date in, even though I do add the date within seconds. 

I found a post from two years ago about this issue and the answer given was to use Webhooks. I don’t have that option as my client is on on the Unlimited ClickUp plan and is unable to upgrade to the Business Plan at this time. Webhooks are not available on the Unlimited plan.

I also tried adding a delay in the Zap between the task being created and the event being created. That did not solve anything. I think because the task info gets sent to Zapier immediately and the date is not yet in.

But of course I can’t input the date at the exact moment the task is created (who could??). I’m new to automations so I must be missing something, right? I feel like it should not be this complicated.

Thanks for any help!

Best answer by Troy Tessalone

Hi ​@Stone616 

Try these Zap steps:

  1. Trigger: ClickUp - Task Changes
  2. Action: Filter
    1. Help: https://zapier.com/apps/filter/integrations#help
    2. Check if the Date field exists
    3. Check if the Custom Field that tracks the GCal Event ID is empty
      1. See more below
  3. Action: Delay - After Queue
    1. Delay for 1 minute
  4. Action: ClickUp - Find Task by ID
    1. Used to get the current data of the Task after the Delay
  5. Action: Filter
    1. Check if the Custom Field that tracks the GCal Event ID is still empty with data from Step 4
      1. See more below
  6. Action: GCal - Create Event
  7. Action: ClickUp - Update Task
    1. Log the GCal Event ID in a Custom Field

 

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

4 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • 34070 replies
  • Answer
  • June 14, 2025

Hi ​@Stone616 

Try these Zap steps:

  1. Trigger: ClickUp - Task Changes
  2. Action: Filter
    1. Help: https://zapier.com/apps/filter/integrations#help
    2. Check if the Date field exists
    3. Check if the Custom Field that tracks the GCal Event ID is empty
      1. See more below
  3. Action: Delay - After Queue
    1. Delay for 1 minute
  4. Action: ClickUp - Find Task by ID
    1. Used to get the current data of the Task after the Delay
  5. Action: Filter
    1. Check if the Custom Field that tracks the GCal Event ID is still empty with data from Step 4
      1. See more below
  6. Action: GCal - Create Event
  7. Action: ClickUp - Update Task
    1. Log the GCal Event ID in a Custom Field

 

⚡ Troy Tessalone - AutomationAce.com | Platinum Authorized Zapier Solution Partner | #1 Zapier Community Contributor
S
  • Stone616Beginner
  • Author
  • Beginner
  • 1 reply
  • June 18, 2025

Thank you so much, Troy! This seems to be working for me so far!

 

Maybe you can answer a follow up question as well… I want a similar automation that updates an existing calendar event if the date changes on the ClickUp task. Would you suggest I duplicate this Zap but change the Step 2 filter to check if the Custom Field that tracks the GCal Event ID is NOT empty? 

Troy Tessalone
Zapier Orchestrator & Solution Partner
Forum|alt.badge.img+14
  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • 34070 replies
  • June 18, 2025

​@Stone616 

Use Paths in the Zap: https://zapier.com/apps/paths/integrations#help

⚡ Troy Tessalone - AutomationAce.com | Platinum Authorized Zapier Solution Partner | #1 Zapier Community Contributor
JammerS
Forum|alt.badge.img+6
  • JammerSZapier Staff
  • Zapier Staff
  • 3527 replies
  • July 3, 2025

Hi ​@Stone616,
 
We just wanted to see how everything is going with your Zap. Did Troy's recommendation get the job done? Feel free to reach out if you need further assistance with your Zap. We're glad to address any concerns and assist you.
 
We're looking forward to your response.

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