We keep track of all industry events on a Monday Board. We categorize each group on the board by the month. Each item is the event and then we add the attendees. I have been able to successfully create a Zap where each time an item is created and has attendees added to it, it creates a calendar event for the host email address. I’m struggling to get this integration to forward over to all assigned attendees. I keep getting errors and have yet to find a helpful resource. If you’ve successfully completed this setup, I’d love to connect with you!
Question
Trouble integrating Monday with Microsoft Calendar for event notifications
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+6- Zapier Staff
Hi
Welcome to the Community.
I'm sorry to hear you're having trouble with your Monday.com to Calendar integration, especially when adding multiple attendees. Make sure email addresses are formatted correctly typically separated by commas or semicolons and consider using a Formatter step in Zapier if they're stored in a single field. Also, check if your calendar app has limits on attendee numbers. Try testing with just one attendee to help isolate the issue. If problems persist, sharing specific error messages can help the community assist further.
I hope this helps. Please let me know if you have any further questions.
- Beginner
Hi!
Thanks for the comment! Can you share a bit more about the Formatter? I tried adding this step as the “people” column in Monday is connected with our company users. For instance, I select my name from the list, but Monday knows my email is attached to it, so I get email notifications as well as Slack. When I tried Formatter, I couldn’t quite find the right combo to extract this information before forwarding the event to those attendees.
I’m able to create the event from Monday to Outlook and it show the names of the attendees, so most of the integration is working. The part that gets the error is sending it to the attendees emails as it’s not pulling that information from Monday.
+6- Zapier Staff
Hi
It seems like you're trying to extract email addresses from a 'people' column in Monday.com to send Outlook calendar invites, but Monday.com doesn't expose user emails due to privacy restrictions. You can create a separate column with manually entered email addresses for your Zap as a workaround. While not ideal, it's currently the most effective solution given the platform's limitations.
I hope this helps. Please let me know if you have any further questions.
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