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Subject: Help with "Item not found" in "Update Item" step in Monday.com

Hi Zapier Community!

I’m working on an automation that integrates Zapier with Monday.com, and I’ve run into a problem that I can’t solve on my own. In my flow, I use the following steps:

  1. Gmail: To retrieve emails matching a specific pattern.
  2. Formatter by Zapier: To extract and process data from the email, such as city and full name.
  3. Get Item by Column Value (Monday.com): To search for an item in a Monday.com board based on a specific value (in this case, the phone number).
  4. Update Item (Monday.com): To update the item’s information in Monday.com.

The flow works fine until the "Get Item by Column Value" step, but in the "Update Item" step, I’m receiving the following error:

"Invalid value for undefined on undefined. Item not found."

This error seems to suggest that the item_id is not being correctly retrieved from the previous step, preventing the item from being updated in Monday.com.

What I’ve tried so far:

  • Checking that the item_id is being correctly extracted in the previous step.
  • Ensuring that the mapping for the item_id is configured correctly.
  • Verifying that the value passed in the Item ID field in the "Update Item" step is correct.

My questions:

  • Does anyone know how to ensure that the item_id is being correctly retrieved and passed between the steps?
  • Is there any additional configuration needed, like using a "Formatter" to ensure the ID is in the correct format?

Any help or suggestions would be greatly appreciated. Thanks in advance!

Hi ​@Fer_Zap 

Help us have more context by posting these:

  • screenshots showing how your Zap steps are outlined and configured
    • include how the field mappings are configured
  • any encountered errors

Hi there ​@Fer_Zap 👋

It’s been a while since you posted here—were you able to get this figured out? If so, would you be up for sharing what the solution was? This could be super useful to others running into that same error! 🙏

And if not, does the setup your Update Item action have the ID field selected from the Get Item by Column Value action, like this:
fc0b4b3aaf4f54ca11c25d4aaa4ca2b7.png

If it does, then it could be that there’s another field with an incorrect value selected. 🤔 For any dropdown type of fields (like the Board ID, Item ID and Person fields shown above) if you’re mapping a custom value to them you’ll need to ensure you’re passing the ID that relates to that option for that field, not it’s name. You can learn more about working with Custom values here: Add custom values to dropdown menu fields in Zaps.

If that’s not the case, can you share a screenshot as Troy mentioned of the Configure section of the Update Item so we can see what fields and settings have been selected for it? That’ll allow us to better see what might be causing the error. Make sure to blur or remove all personal information (names, emails, addresses etc.) from screenshots before sharing - you can use a tool like Zappy for that.

Looking forward to hearing from you!