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Best answer

Quickbooks Online - New Invoice trigger unreliable again

  • March 10, 2026
  • 3 replies
  • 37 views
P

I made a post about this same issue roughly 1 Year ago:

 

This issue was resolved originally but has come back slowly over time, with these past few days being at its peak slowness.
It’s taking at least a few hours for our Quickbooks Invoices to Trigger the Zap.

Seems like it’s triggering in bursts of many invoices at once:
 

 

This Zap is using an instant trigger, so it should be triggering immediately after an invoice is saved. That is not happening.
 

 

Eventually, all Invoices will eventually come through to Zapier, in bursts, as I described. But the time it takes for that to happen is far too long.

 

1 Year ago when this was originally fixed, it was working great immediately after the fix and has slowly degraded again to the point where it is as bad or worse than it was prior to the fix.

Hoping that Quickbooks can be contacted again regarding this via Zapier so that they may patch it.

I’ll be switching to Zoho Books / n8n for at least this workflow in the next 60 days as the quality of service is just not up to par for what I need it to be.

But in the meantime, if this can be fixed, that would be great as its slowing down my staff significantly.

Best answer by SamB

Thanks for flagging this ​@Printerpat1! You’re right, I can see this was resolved before and has resurfaced. There's an open bug report for delays across a number of QuickBooks triggers, and it looks like QuickBooks sending data to us later than expected is what's preventing Zaps from triggering as soon as invoices are created. Our engineers are working with QuickBooks to get this resolved as quickly as possible.

I can see you also reached out to our Support team and they’ve already added you to that bug report. We don’t have any ETA on when QuickBooks will be able to get it sorted, but as you’re already on the email notification list you’ll be automatically notified once it’s sorted. Appreciate your patience in the meantime, I do hope they’ll be able to get it resolved soon 🤞

3 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Troy TessaloneZapier Orchestrator & Solution Partner
  • Zapier Orchestrator & Solution Partner
  • March 10, 2026

Hi ​@Printerpat1 

Try opening a ticket with Zapier Support to report the issue: https://zapier.com/app/get-help

 

Make sure to check/monitor the QBO status page: https://status.quickbooks.intuit.com/

⚡ Troy Tessalone - AutomationAce.com | Top Zapier Solution Partner | #1 Zapier Community Contributor
D
Forum|alt.badge.img+1

That definitely sounds frustrating, especially if it was fixed before and is now drifting back into the same pattern.

If the invoices are all eventually coming through, just hours late and in batches, that usually points more to an issue with the trigger delivery/polling on the QuickBooks side than with anything in your zap logic.

A few things I’d suggest in the meantime:

  • duplicate the zap and test with a very simple action, just to rule out any delay further down the workflow

  • check a few delayed runs and compare the invoice created time vs zap trigger time

  • open a support ticket with Zapier and include those timestamps plus screenshots showing the burst behavior

  • mention clearly that this is happening on an instant trigger, since that’s the important part here

Since all invoices do eventually arrive, it doesn’t sound like data loss more like delayed event delivery. So I’d agree this is probably something Zapier needs to escalate with QuickBooks again, not something you can really “fix” inside the zap itself.

For a temporary workaround, you could also look at a scheduled fallback zap that searches for new invoices every few minutes, just so your team isn’t stuck waiting on the instant trigger.

SamB
Community Manager
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  • SamBCommunity Manager
  • Community Manager
  • Answer
  • March 12, 2026

Thanks for flagging this ​@Printerpat1! You’re right, I can see this was resolved before and has resurfaced. There's an open bug report for delays across a number of QuickBooks triggers, and it looks like QuickBooks sending data to us later than expected is what's preventing Zaps from triggering as soon as invoices are created. Our engineers are working with QuickBooks to get this resolved as quickly as possible.

I can see you also reached out to our Support team and they’ve already added you to that bug report. We don’t have any ETA on when QuickBooks will be able to get it sorted, but as you’re already on the email notification list you’ll be automatically notified once it’s sorted. Appreciate your patience in the meantime, I do hope they’ll be able to get it resolved soon 🤞

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