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Optimizing Zapier Workflows for Multi-User, Multi-Tag Event Creation

  • 12 October 2023
  • 3 replies
  • 18 views

The zap I’m using creates an event/appointment on User 1’s calendar if an event/appointment is created in our web based software, assigned to User 1, and tagged “Urgent.”

The problem is we have 10+ users and multiple tags that I want to trigger the event being added to the corresponding user’s calendar.

Do I have to create a separate zap for each combination of user and tag? As in, if there are 10 users and 10 tags, do I have to create a 100 zaps total or is there some way to filter/combine?  

3 replies

Userlevel 7
Badge +14

Hi @extension76544 

Good question.

Options:

  1. Filter
    1. https://zapier.com/apps/filter/help
  2. Paths
    1. https://help.zapier.com/hc/en-us/articles/8496288555917
  3. Lookup Table
    1.  

Userlevel 1

Thank you! I found that clicking “Custom” and typing the tags separated by commas works, too.

Userlevel 7
Badge +6

That’s great news @extension76544! Big thanks to Troy for pointing you in the right direction!

If you have any other questions, please don’t hesitate to reach out to the Community. We’re always happy to help! 😊

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