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Question

Need help with Zap not sending the latest contract summary

  • October 28, 2025
  • 15 replies
  • 61 views

I’m having a problem with my Zap. i need help
I’ve set up an automation to analyze contracts for lawyers. The workflow seems to work correctly at first: when I upload a new contract, it gets analyzed and a new Google Doc is created with the correct content from that specific contract.

The issue comes when the summary is emailed. Instead of sending the summary of the new contract, I always receive the same summary from the very first test contract I used.

So the document creation works properly i think, but the email step is stuck sending the old summary instead of the latest one. Below are screenshots with my zap please check them out. Thanks

Image: 05545553 10ba 4cf4 8bd2 4e6194aa56b7
Image: 7e22a6ac 4a6c 4504 99c8 f6cca9de460a
Image: 514a2874 b8ac 40bf a538 c911251976c5
Image: a5000f47 85b5 404f a26b 140f4c199d9e
Image: ec380612 ba43 4ab9 bcef 5deaabcc5c9a
Image: bd79d33a 0a98 4f01 bd35 299921a520e9

This post has been edited by a moderator to remove personally identifiable information (PII). Please remember that this is a public forum and avoid sharing personal or potentially sensitive details.

15 replies

Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

Hi ​@viktor 2222 

There are a few issues…

 

Step 4

You need to remap some variables for the Document Name. (screenshot)

 

Step 5

You have a static File chosen instead of mapping a dynamic variable of the ID of the file from Zap step 4.

 

Step 6

Screenshots do not show any variables mapped from Zap step 5.


  • Author
  • New
  • October 28, 2025

here is screenshot from step 6

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

For step 6, the Attachments, need to be remapped with a variable from Zap step 5.

Help links for using files in Zaps: https://help.zapier.com/hc/en-us/articles/8496288813453-Send-files-in-Zaps

 


  • Author
  • New
  • October 28, 2025

ive changed to this but i still get the same email. i dont know whats wrong 

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

Did you fix the previous issues mentioned in the feedback below?

 

Step 4

You need to remap some variables for the Document Name. (screenshot)

 

Step 5

You have a static File chosen instead of mapping a dynamic variable of the ID of the file from Zap step 4.

 


  • Author
  • New
  • October 28, 2025

yes i did

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

Post updated screenshots of Zap steps 4-6 showing the fixes.


  • Author
  • New
  • October 28, 2025

 

 


  • Author
  • New
  • October 28, 2025

 


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

Same issue for Zap step 5, you have a static File selected.

You need to use the [...] button to change to “Custom” mode and map the ID of the File from Zap step 4.

 


  • Author
  • New
  • October 28, 2025

This post has been edited by a moderator to remove personally identifiable information (PII). Please remember that this is a public forum and avoid sharing personal or potentially sensitive details.


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

Same issue for Zap step 5, you have a static File selected.

You need to use the [...] button to change to “Custom” mode and map the ID of the File from Zap step 4.

Image: 7a329a22 5de1 45a4 9f30 e4faf8f6e80d

 


  • Author
  • New
  • October 28, 2025

i will try, im new and bad at this stuff but im learning

thank your for your patiance


Troy Tessalone
Zapier Orchestrator & Solution Partner
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  • Zapier Orchestrator & Solution Partner
  • October 28, 2025

@viktor 2222 

Help links about mapping variables between steps: https://help.zapier.com/hc/en-us/articles/8496343026701-Send-data-between-steps-by-mapping-fields


SamB
Community Manager
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  • Community Manager
  • November 13, 2025

Hi ​@viktor 2222 👋 Just came across this and wanted to check how you got on. Did you manage to fix it by mapping the File ID as Troy suggested?

Let us know how it went, want to make sure you’re all set!