Hi Zapier Community,

I'm working on a Zap where the trigger is a new Typeform submission.
The goal is:

1. Find or Create a Company in HubSpot (based on the Company Name from the form),

2. Find or Create a Contact in HubSpot (based on the Email from the form),

3. Associate the Contact with the Company,

4. Create a Deal (based on data from the form),

5. Associate the Deal with both the Company and the Contact.

Here's where I'm stuck:

• The Company is created/found correctly.

• The Contact is created/found correctly.

• But when trying to associate the Contact to the Company, I'm getting errors like:

  "The company ID you provided is not available for association."
  or
  "Which email address corresponds to the contact with ID...?" (with a list of allowed emails).

A few notes on my setup:

• I’m using the dynamic Company ID and dynamic Contact ID pulled from the previous Zap steps (no hardcoding).

• I added a 2-second Delay after creating/finding the Company and Contact before attempting the association.

• In the Association step:

  • Primary Object Type = contact

  • Primary Object ID = dynamic Contact ID

  • Associated Object Type = company

  • Associated Object ID = dynamic Company ID

  • Association Type = contact_to_company

Even with this, the association between Contact and Company keeps failing.

Questions:

• Is there something I’m missing about how HubSpot validates IDs for associations?

• Should I structure the Find/Create steps differently?

• Is there another way to ensure that freshly created/found records are fully "available" for association when the Zap runs?

• Should I be using "Find Company" and "Find Contact" steps separately again after creation before trying to associate?

I would also appreciate any advice on the cleanest way to create a Deal and associate it to both the Company and Contact afterward.

Thanks a lot for your help!