Skip to main content
Question

How to add HubSpot contacts to Mailchimp using Zapier?


Hi,

I’m trying to set up Zapier to automatically add HubSpot contacts to a Mailchimp subscriber list. Specifically, when a Deal Stage in HubSpot is changed to ‘Partner’, I want the contacts within the Deal to be added to MailChimp (first name and email address). Here’s where I’m at:

Stage 1 

Trigger event: Updated Deal Stage

Deal pipeline: Sales Pipeline

Deal Stage: Partner

 

Stage 2 (this is where I’m stuck)

Action event: Find Contact

I set ‘First search property name’ as Contact Information: First Name and ‘Second search property name’ as Contact Information: Email

*What should the search property values be? Anything I try returns a ‘contact not found’ error message.

 

I must be misunderstanding.

Thank you so much for your help!

Did this topic help you find an answer to your question?

5 replies

DavidLGS
Forum|alt.badge.img+6
  • Zapier Expert
  • 114 replies
  • January 15, 2025

Your second step needs to be “find associations”. You’ll specify that you’re looking at a deal and add the deal id from the trigger. Then say that you’re looking for contacts. It should return with the contact ids of any associated contacts, but no other information. At that point, you’ll add a loop and use a “find contact” step to return first name and email, and then the last step of adding them to MailChimp. 
 

If you only need to add one of the associated ids, you can skip the looping step, but you will have to use a formatter step to pull out the id you want after the ‘find associations’ step. 


Troy Tessalone
Forum|alt.badge.img+14

Hi ​@berlyn_b 

Try these Zap steps:

  1. Trigger: HubSpot - Updated Deal Stage
  2. Action: HubSpot - Find Associations
    1. Deal to Contact
  3. Action: HubSpot - Find Contact
    1. Search by Contact ID returned from step 2
  4. Action: Mailchimp - Add/Update Subscriber
    1. Map the Contact info from step 3

DavidLGS
Forum|alt.badge.img+6
  • Zapier Expert
  • 114 replies
  • January 15, 2025

Gosh, that sounds oddly familiar. 😆


Troy Tessalone
Forum|alt.badge.img+14

@DavidLGS 

Just my opinion, but presenting feedback about Zap steps in outline format can often be easier for the user to follow since that matches what the user sees when configuring the Zap steps, and clearly indicates the number of Zap steps to use.


SamB
Community Manager
Forum|alt.badge.img+11
  • Community Manager
  • 7403 replies
  • January 21, 2025

Hi there, ​@berlyn_b 👋

Just wanted to check in to see how you’re getting on. Did using the Find Associations action do the trick?

Want to make sure you’re all set, so please let us know if there’s anything else you need help with!