I have a Zap set up to create an event based on a new or updated record in Airtable (i.e. based on a date field in Airtable).
I want the event to be categorized as “Red” because it will then show up in my calendar in red. The “Add Event in Outlook” zap does not include an option to set a category (at least I couldn’t find it, and I checked multiple times).
There has to be a way to do this, but I can’t figure it out. Can someone help? Thank you.
+14Hi
Try adding this Zap action: Outlook - Update Calendar Event
It has a field for Categories.
Thank you for your quick reply. I have tried playing with that Zap, but it’s not working. I think because it does not yet see event crated in the previous step. In other words, Zapier doesn’t understand that I want the event that I’m creating to be modified before it is posted onto my calendar. Does that make sense?
+14You would add this Zap step after the step: Outlook Create Event
Map the ID of the Event between steps.
You would add this Zap step after the step: Outlook Create Event
Map the ID of the Event between steps.
Thanks. What do you mean by “Map the ID of the Event between steps”? That’s where I’m struggling and am receiving error codes whenever I try to run a test.
+14The step for Outlook Create Event will return an ID of the Event.
That needs to be mapped to the Event field in the Outlook Update Event step.
Help article for using dropdown fields: https://help.zapier.com/hc/en-us/articles/8496241696141-Add-custom-values-to-dropdown-menu-fields-in-Zaps
If you still need help, post more screenshots.
Here are screenshots of my Zap. The second screenshot is the image from the “Update” edit pane. The ID field seems to be the only relevant one with “ID” in the title. I don’t see a specific field for “Event ID.”
+14That is correct.
That mapped variable value should match to a dropdown list option.
Help article about using dropdown fields: https://help.zapier.com/hc/en-us/articles/8496241696141-Add-custom-values-to-dropdown-menu-fields-in-Zaps
When in doubt, test it out.
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