Best answer

Schedule an email to all records that match a given day

  • 23 December 2022
  • 2 replies
  • 54 views

Hi all,

I have table that contains records with 2 columns: 1. user email and 2. date and time.  

I am trying to create a zap that will regularly scan a table to find a record where the record’s date and time < current date and time for that day. The zap will then send an email (template) to each of the email in the records that match the condition. Grateful if you can advise on the best way to implement this zap.

For example assume that right now it’s 11.00 am, Dec 22 2022 and the zap is scanning the following table:

  • Record 1: usera@gmail.com (9.00 am, Dec 21 2022)
  • Record 2: userb@gmail.com (8.00 am, Dec 22 2022)
  • Record 3: userc@gmail.com (10.00 am, Dec 22 2022)
  • Record 4: userd@gmail.com (2.00 pm, Dec 22 2022)

Ideally, the zap will send only send emails to record 2 and 3. Record 1 is not selected because the date does not match today’s date and record 4 has not yet happened. 

Thank you. 

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Best answer by Troy Tessalone 23 December 2022, 02:52

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2 replies

Userlevel 7
Badge +14

Hi @twentyteam 

Good question.

Try using Airtable: https://zapier.com/apps/airtable/integrations

Airtable has Views.

Views have Filters.

Views can be used to trigger Zaps.

Airtable has standardized field types. (e.g. Date, Formula, etc.)

Userlevel 7
Badge +8

Hiya @twentyteam ! Curious if you gave Airtable a whirl here?

It’s an awesome tool but there was a learning curve for me! Let us know if you need any help or run into any bumps along the way.