Hi there,
I am trying to create a zap to add time entries in QBO from google sheets. One of my clients uses the Projects Module. Currently when I create a time entry manually, I code the entry to the project. I can’t seem to figure out how to replicate this in a zap. I can create a zap to go to the customer (6243 St.Georges Cres.), but not specific project ( Project 6243 St Georges Cres) for that customer. Is this even possible?
Hi
Currently project related actions/associations are not available with the Quickbooks API.
The good news is that Intuit in their latest communication to developers have mentioned the Projects API will be coming out shortly.
There isn’t a specific release date yet but once released I’m sure it will be visible as an entity in their API Documentation found here: https://developer.intuit.com/app/developer/qbo/docs/api/accounting/all-entities/account
As you’ve mentioned in your post, currently Time entries can only be associated with a customer, vendor or employee.
-Robin
Hey! Yes, this is a common limitation with the current Zapier-QBO integration.
While Zapier can create time entries linked to a Customer, it doesn’t natively expose the Project field in QBO’s time tracking module. That’s why you’re able to link to 6243 St. Georges Cres. but not to the specific project under it.
One workaround is using a custom API call (via Webhooks by Zapier) to hit the QBO API directly and include the Project ID in the payload — but it requires pulling the correct Project ID first.
Happy to help if you’d like to go that route!
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