About Zapier Community
New to our Community? Get to know more about our space and how to make the most of your time here.

Code of Conduct Community FAQ's Zapier Common Questions What to Expect

Get Started With Zapier
New to Zapier? We have got you covered with our Zapier 101 Resources.

Zapier Essentials

Get Support
Have a question? Let's get you an answer!

How Do I...? Troubleshooting Code & Webhooks Developer Zone

Other Help Resources
Wait, there's more! Check out these Community sourced spaces for additional resources.

Zapier Help Center Hire an Expert

Zapier Reading
All of our best learning resources can be found here.

Featured Articles Show & Tell AI Hub Zapier Tools Hub

Learning Groups
Excited to meet other builders? Check out our interest areas full of doers, dreamers, and in-betweeners.

User Groups

Other Learning Resources
Some of our favorite additional ways to upskill your Zapier knowledge.

Zapier Learn Zapier Blog Zapier Webinars

Product Updates
Check out what is new and upcoming with Zapier with our regular product updates.

Product Updates

Early Access Program
Want to join Early Access? Learn more here.

Question

Outlook/Google Calendar events as updates to monday.com contacts

  • 17 November 2021
  • 3 replies
  • 54 views
A

Hello, 

 

I’m building a CRM in Monday.com for our nonprofit to track our relationship with clients and partner organizations. I’m trying to find the least burdensome way for staff to update the CRM, and I think i could make an integration between google calendar and monday.com so that each meeting on the calendar in google creates an update to that contact in monday.com.

 

How would I get started with this? Would each staff member need to create their own zap for this to work? Hopefully not.

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

3 replies

Troy Tessalone
Userlevel 7
Badge +14

Hi @alliezap 

Try a Zap like this:

  1. Trigger: GCal - New Event (Matching Search)
  2. Action: Monday - Get Item by Column Value
  3. Action: Monday - Create Update (NOTE: Updates are comments on an Item)
⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
A

@Troy Tessalone  Thank you for your response. I’m working on this. A few questions:

 

  1. Trigger: GCal - New Event (Matching Search)
    1. this requires me to enter a search term so that it knows which events to pull. But I want all events that have a matching email, so i don’t know what search term to enter. so i’ve tried to just use “new event” 
  2. Action: Monday - Get Item by Column Value

    1. this is how i set the second step up. but when i test it it says “no item found”. i want it to find every item where the email matches an attendee of the meeting

  3. Action: Monday - Create Update (NOTE: Updates are comments on an Item)
    1. to finish this step i have to fix step 2 first
Troy Tessalone
Userlevel 7
Badge +14

@alliezap 

Step 2: this is how i set the second step up. but when i test it it says “no item found”. i want it to find every item where the email matches an attendee of the meeting

If there are multiple attendees on the sample GCal event record you are testing with, then that may be way the Monday Find Item step was not returning results.

 

You’ll have to use Looping If you’re trying to find a Monday Item per GCal Event Attendee.

Looping: https://zapier.com/apps/looping/integrations

Try adding a Looping app as Step 2 in the Zap.

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
Terms & Conditions