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Question

Limiting Users to 8 Bookings in Calendly via Zapier and Google Sheets

A

I want to set up a system in Calendly where users can book up to 8 one-on-one sessions but no more than that. I'm considering using Zapier + Google Sheets to track the number of sessions each user books.

Here’s what I’m thinking:

  1. When a user books a Calendly session, Zapier logs their email and tracks the number of times they’ve booked in Google Sheets.
  2. If they have booked less than 8 times, they can continue scheduling.
  3. Once they reach 8 bookings, I want to prevent them from scheduling additional sessions.

Is this possible? If so, how can I automate the restriction so that Calendly blocks bookings beyond 8? Would I need a separate integration for this, or can it be done within Zapier?

Would love any insights or alternative solutions!

Did this topic help you find an answer to your question?

2 replies

Troy Tessalone
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Hi ​@Ariel Wood 

Try this, use Calendly Single Use Scheduling Links:

https://help.calendly.com/hc/en-us/articles/30121266128535-How-to-create-a-single-use-link

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
SamB
Community Manager
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  • SamBCommunity Manager
  • Community Manager
  • 7733 replies
  • March 24, 2025

Hey there, ​@Ariel Wood! 👋

Just checking in—were you able to get it sorted by using those single-use links Troy suggested, along with a filter to check that the current number of bookings isn’t greater than 8? 

Keen to make sure you’re all set, so feel free to reach out if you’ve got any more questions or are still stuck. 🙂

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