How to create a Zap to integrate Shipstation with Keap for specific product orders

Hi everyone.

Does anyone know if there’s a way to create a Zap that integrates Shipstation with a Keap shopping cart that only passes info of orders of two specific products to a Shipstation account? 

Thanks in advance for any ideas/suggestions.

Hello ​@CherylR  

Yes this is definitely doable and you have a couple of clean ways to approach it.

In Zapier you can trigger from Keap when an order or invoice is created and then use a filter step right after the trigger. In that filter you check the product ID or product name and only allow the Zap to continue if it matches one of the two products you care about. If it does not match the Zap simply stops and nothing is sent to ShipStation.

If the order can contain multiple line items you may need to add a loop by Zapier step. That lets you evaluate each product in the order and only pass through when one of the allowed products is present. Once the condition is met you can create or update the order in ShipStation.

Another option is to use a Paths by Zapier setup. One path handles product A and the other handles product B. Each path checks for its specific product and then sends the order to the same ShipStation account. This is very readable and easy to maintain if you only ever have a small number of products.

If you need more control such as partial shipments or splitting orders you can also do this with a small code step in Zapier to check product IDs and return a true or false flag before sending the data onward.

The key is that ShipStation should never be the trigger. Keap should be the source of truth and Zapier should act as the gatekeeper so only the exact products you want ever reach ShipStation.

Dr. Tanvi Sachar
Monday Certified Partner, Monday Wizard

Hi ​@CherylR 

Try using Filters or Paths: 

• https://zapier.com/apps/filter/integrations#help
• https://zapier.com/apps/paths/integrations#help

Hey ​@CherylR,

Try this workflow-

• New Invoice Event
• Filter by Zapier action
• Create Order

This is a sample workflow and you may need to add other actions as workflows are usually personalized to the user’s needs. Hope it helps!

Thanks! Will give this a try.