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Best answer

How to add time entries into Quickbooks Time using Google Sheets?

M

I am struggling with a zap that creates a time entry in Quickbooks Time from every line entered on a Google Sheet.  I would like for my admin to collect and log time performed by several people working on a single project.  I don’t want to give her access to my Quickbooks account and I can’t add her to my Tsheets account (long story). Has anyone written a zap for this that they are wiling to share.  I also use projects in Quickbooks so the time entry would have to link to the correct project

Best answer by SamBBest answer by SamB

Just wanted to follow up here for anyone that’s also looking to create a similar workflow to suggest using the following trigger and action steps:

Trigger: New Spreadsheet Row in Google Sheets
Action: Formatter (Utilities > Lookup Table) in Formatter by Zapier
Action: New Time Activity in QuickBooks

The Formatter step here would use a Lookup Table to convert the employee name received from the Google Sheet step, into the relevant reference/ID number for the employee in QuickBooks. More details on using Lookup Tables can be found here: Create lookup tables in Zaps

Then in the QuickBooks step, for the employee you’d select the reference/ID number output by the Formatter step. Allowing the Zap to automatically attribute the time activity to the correct employee in QuickBooks. :)

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3 replies

Troy Tessalone
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Hi @MKB Design 

Check out the Zaps possible with the GSheets and QBO available triggers/actions/searches: https://zapier.com/apps/google-sheets/integrations/quickbooks#triggers-and-actions

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
Paolo
Forum|alt.badge.img+5
  • PaoloZapier Staff
  • Zapier Staff
  • 98 replies
  • July 9, 2021

@MKB Design, just checking in to see if you still need help with this? Let us know!

SamB
Community Manager
Forum|alt.badge.img+11
  • SamBCommunity Manager
  • Community Manager
  • 7811 replies
  • Answer
  • September 30, 2021

Just wanted to follow up here for anyone that’s also looking to create a similar workflow to suggest using the following trigger and action steps:

Trigger: New Spreadsheet Row in Google Sheets
Action: Formatter (Utilities > Lookup Table) in Formatter by Zapier
Action: New Time Activity in QuickBooks

The Formatter step here would use a Lookup Table to convert the employee name received from the Google Sheet step, into the relevant reference/ID number for the employee in QuickBooks. More details on using Lookup Tables can be found here: Create lookup tables in Zaps

Then in the QuickBooks step, for the employee you’d select the reference/ID number output by the Formatter step. Allowing the Zap to automatically attribute the time activity to the correct employee in QuickBooks. :)

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