Skip to main content

Get Support
Have a question? Let's get you an answer!

How Do I...? Troubleshooting Code & Webhooks Developer Zone

Other Help Resources
Wait, there's more! Check out these Community sourced spaces for additional resources.

Zapier Help Center Hire an Expert

Learning Resources
All of our best learning resources can be found here.

Featured Articles Show & Tell Zapier's products AI Hub Zapier Tools Hub

Share your knowledge
Give back to the Community by sharing your automation wins and helping to answer questions.

Share your success See unanswered questions User Groups

Other Learning Resources
Some of our favorite additional ways to upskill your Zapier knowledge.

Zapier Learn Zapier Blog Zapier Webinars

Product Updates
Check out what is new and upcoming with Zapier with our regular product updates.

Product Updates

Early Access Program
Want to join Early Access? Learn more here.

  • Home
  • Get Help
  • How Do I
  • How do I set up Zapier to fetch my availability from calendars and email it as a draft for scheduling meetings?

Hi,

Is it possible that I can automate scheduling with Zapier without using any scheduling tools like Calendly to integrate with? 

I just want Zapier to get on my calendars and get my availability and then send it to my email as draft, and that I can forward to people that I need to schedule meetings with me. 

Is that even possible? I don’t want to use any links to send to people and book there. 

Thank you!

Hi @Atlas22 

Which calendar app are you trying to use?

Hi Troy,

 

Thanks for your time responding!

 

Currently I’m using GCal and Outlook that I need first to sync them. 

@Atlas22 

For the GCal Zap app to get multiple events for a date (range), you would have to use one of these approaches: https://zapier.com/apps/google-calendar/integrations#triggers-and-actions

 

@Troy Tessalone 

Thanks so much! I’ll make sure to familiarize those approaches and see if these could be helpful. Appreciate your time and input!  

I think you can set up a Zap to access your calendar, retrieve your availability and then send it to your email as a draft. Once you receive the draft email you can manually forward it to the people you need to schedule meetings with.

This way, you're not using any links for booking directly but rather utilizing Zapier to streamline the process of sharing your availability. Simply configure the Zap to integrate with your calendar service and email client and set up the necessary triggers and actions to achieve this automation.

@beccawis 

Your idea perfectly aligns with how I envision this process. The only thing left for me is to set up a zap to integrate with all my calendars, so I don't accidentally double-book myself, as I am using GCal and Outlook.

If you have any suggestions on the best way to integrate these calendars, I'd be very grateful for your input.

Terms & Conditions