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  • How do I set up the filter to send a completed task email only when the “approval” subtask is completed?
Question

How do I set up the filter to send a completed task email only when the “approval” subtask is completed?

  • 27 January 2023
  • 4 replies
  • 40 views
S

Hey there,

 

I have a Zap working to send an email when a task in my Asana project is completed. However I’m trying to add in a filter so the email is only sent once the task has been approved.

Today I have a workflow that adds an assigned sub-task to review the task. If the task is approved, the subtask is marked as completed. I’m aware there is an approval workflow I could be using and am happy to switch to that if needed.

Does anyone know how I would setup the Zapier filter to only send a completed task email when the “approval” subtask is completed (or the approval workflow shows the task is approved)?

Thanks in advance!

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

4 replies

Troy Tessalone
Userlevel 7
Badge +14

Hi @skynet1 

Good question.

Zapier doesn’t appear to trigger for completed/updated Subtasks, so you’ll have to seek a workaround.

Related topics:

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S

Hi @skynet1 

Good question.

Zapier doesn’t appear to trigger for completed/updated Subtasks, so you’ll have to seek a workaround.

Related topics:

 

Thanks for the quick reply Troy. I’m not trying to have it trigger based on a subtask… I was hoping to add a 48 hour delay and then have the filter check if the subtask is marked as complete (or the original task was approved). 

Troy Tessalone
Userlevel 7
Badge +14

@skynet1 

Delay app: https://zapier.com/help/create/customize/add-delays-to-zaps#delay-after-queue

 

You may have to use the Asana API to get the Subtasks for a Task: https://developers.asana.com/reference/createsubtaskfortask

App APIs can be used in Zaps with the Webhooks app as an action step: https://zapier.com/apps/webhook/help

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
rachael.silvano
Userlevel 5
Badge +7

Hi there @skynet1 - checkin in with you and just seeing if you’re still getting stuck in your Zap or if you have any other questions? Either way let us know! 

 

Best, 

Rachael

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