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  • How do I set up the filter to send a completed task email only when the “approval” subtask is completed?
Question

How do I set up the filter to send a completed task email only when the “approval” subtask is completed?

S

Hey there,

 

I have a Zap working to send an email when a task in my Asana project is completed. However I’m trying to add in a filter so the email is only sent once the task has been approved.

Today I have a workflow that adds an assigned sub-task to review the task. If the task is approved, the subtask is marked as completed. I’m aware there is an approval workflow I could be using and am happy to switch to that if needed.

Does anyone know how I would setup the Zapier filter to only send a completed task email when the “approval” subtask is completed (or the approval workflow shows the task is approved)?

Thanks in advance!

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4 replies

Troy Tessalone
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Hi @skynet1 

Good question.

Zapier doesn’t appear to trigger for completed/updated Subtasks, so you’ll have to seek a workaround.

Related topics:

https://community.zapier.com/how-do-i-3/automatically-send-email-when-asana-sub-task-is-completed-7710

 

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
S
  • skynet1
  • Author
  • New
  • 1 reply
  • January 27, 2023
Troy Tessalone wrote:

Hi @skynet1 

Good question.

Zapier doesn’t appear to trigger for completed/updated Subtasks, so you’ll have to seek a workaround.

Related topics:

https://community.zapier.com/how-do-i-3/automatically-send-email-when-asana-sub-task-is-completed-7710

 

Thanks for the quick reply Troy. I’m not trying to have it trigger based on a subtask… I was hoping to add a 48 hour delay and then have the filter check if the subtask is marked as complete (or the original task was approved). 

Troy Tessalone
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@skynet1 

Delay app: https://zapier.com/help/create/customize/add-delays-to-zaps#delay-after-queue

 

You may have to use the Asana API to get the Subtasks for a Task: https://developers.asana.com/reference/createsubtaskfortask

App APIs can be used in Zaps with the Webhooks app as an action step: https://zapier.com/apps/webhook/help

⚡ Troy Tessalone - AutomationAce.com | Premier Certified Zapier Expert | #1 Zapier Community Contributor
rachael.silvano
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Hi there @skynet1 - checkin in with you and just seeing if you’re still getting stuck in your Zap or if you have any other questions? Either way let us know! 

 

Best, 

Rachael

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