Skip to main content

Get Support
Have a question? Let's get you an answer!

How Do I...? Troubleshooting Code & Webhooks Developer Zone

Other Help Resources
Wait, there's more! Check out these Community sourced spaces for additional resources.

Zapier Help Center Hire an Expert

Learning Resources
All of our best learning resources can be found here.

Featured Articles Show & Tell Zapier's products AI Hub Zapier Tools Hub

Share your knowledge
Give back to the Community by sharing your automation wins and helping to answer questions.

Share your success See unanswered questions User Groups

Other Learning Resources
Some of our favorite additional ways to upskill your Zapier knowledge.

Zapier Learn Zapier Blog Zapier Webinars

Product Updates
Check out what is new and upcoming with Zapier with our regular product updates.

Product Updates

Early Access Program
Want to join Early Access? Learn more here.

  • Home
  • Get Help
  • How Do I
  • How do I extract specific data from sales emails using Zapier email parsing or ChatGPT's structured data Zap?

Would anyone be able to quickly help me to the right path with my frustrating email parsing journey (spent days on this)?

I have unsuccessfully tried out both Zapier's email parser and mailparser as well. I would need to extract the following data from my sales emails: "Customer first name, last name, email and product name".

I have now tried the "Extract Structured Data in ChatGPT" zap with supposedly the Named Variables method and even managed to get the data correctly from the email, but only as a one output block named "History Message".

What have I done wrong at this point? How can I get the data as seperate output values like your example?
Am I missing some important steps?

---
ZAPS:

  1. New labeled email in Gmail
  2. Extract structured data in ChatGPT (only changed the *user message and included the content from email body)

*user message:

Parse the contact details from the lead.

Return as named variables like this with the parsed value placed between the parentheses:

NameFirst:()
NameLast:()
Email:()
ProductName:())

Content: (email body here as input)

 

@Troy Tessalone 

Hi @Finnishimm 

Can you post detailed screenshots with how your Zap steps are outlined and configured to give us true context?

Hope this helps!
Everything else is set as default

 

@Finnishimm 

Remove the extra )

 

Example of how named variables need to be formatted. (Yours have a : that needs to be excluded.)

 

Help article about named variables:

 

Help article about using ChatGPT as an Email Parser:

 

Thank you so much @Troy Tessalone , I’m not quite sure what I was thinking with those mistakes. One last question, what kind of variable would you create if there’s a possibility that the emails contain multiple products? Now the results have always only one product extracted.

@Finnishimm 

Depends on how you are trying to use the output of the “products” in following Zap action steps.

Can you elaborate with screenshots?

@Troy Tessalone 

Currently I have an Aweber step that first finds a subscriber, updates it with tags and also adds the product name to a custom “subscriber info” personalisation field. In this case I have created a custom field “PRODUCT NAME”. I can create more of those custom fields if this works.

 

Currently my sales confirmation emails can have multiple product names included, but my aforementioned variable only collects one of them: Response Content Product Name: XXX

@Finnishimm 

I think the issue becomes how many products can there be?

If the # can vary, meaning there is no MAX, then it may be hard to configure the logic.

Terms & Conditions