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Question

How do I efficiently email applicants in batches using Zapier?

  • September 7, 2023
  • 4 replies
  • 59 views
Tim Tac Toe

If I wanted to I could get like 600 people in a day to fill out a application. Zap sends individual email to watch video and book a calendar event.

 

Problem is zap limits the monthly zaps and I do not want to pay tons of money to have unlimited zaps. Right now it is firing every time someone applies.

 

Is there a way to have Zapier trigger an event where 2 times a day it somehow compares a list of new applicants to old list and just takes those names and sends one email to all of them to "bcc". This would significantly reduce the amount of zaps

 

Someone who claims to be a pro said it wasn't possible but I believe it is.

    This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

    4 replies

    Troy Tessalone
    Zapier Orchestrator & Solution Partner
    Forum|alt.badge.img+14
    • Troy TessaloneZapier Orchestrator & Solution Partner
    • Zapier Orchestrator & Solution Partner
    • September 7, 2023

    Hi @Tim Tac Toe 

    Good question.

    We would need to know which apps are involved. (names)

    Also, to clarify, Zaps are different than Tasks.

    Zaps are a trigger step and 1+ action steps.

    Tasks are counted as successful action steps during a Zap Run.

    https://zapier.com/help/manage/history/learn-about-tasks-in-zapier

    ⚡ Troy Tessalone - AutomationAce.com | Platinum Zapier Solution Partner | #1 Zapier Community Contributor
    Tim Tac Toe
    • Tim Tac Toe
    • Author
    • New
    • September 7, 2023

    Indeed. Indeed does not connect so I get notified every time someone applies via gmail. Currently I filter for items that contain specific subject. I use google sheets to update information and send a templated email through gmail.

     

    Sorry for the interchanging zaps and tasks

    Troy Tessalone
    Zapier Orchestrator & Solution Partner
    Forum|alt.badge.img+14
    • Troy TessaloneZapier Orchestrator & Solution Partner
    • Zapier Orchestrator & Solution Partner
    • September 7, 2023

    @Tim Tac Toe 

    You’d have to further define the logic for the “new list” vs “old list”. (screenshots and examples are helpful)

    It’s likely a Code step would have to be used to compare 2 data sets and deduplicate the records.

    You might be able to use this Zap action: GSheets - Lookup Rows

     

    ⚡ Troy Tessalone - AutomationAce.com | Platinum Zapier Solution Partner | #1 Zapier Community Contributor
    shalgrim
    Forum|alt.badge.img+8
    • shalgrimZapier Staff
    • Zapier Staff
    • September 8, 2023

    As Troy says, it kind of depends on what search/actions you need from the other apps, but certainly you could schedule something to run twice per day with Schedule by Zapier as the trigger and then Filter by Zapier as the second step

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