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  • How do I create a Zap to add a task 30 minutes before a Google Calendar event, like 'Research Guest' for calls?

Hello everyone, I am using google calendar and zapier. how do i make a calendar event, and automatically have a task or event before that automate on your google calendar. For example, if i have an event called “Podcast Guest Call”, a 30 minute event will be appear for me right before the call telling me “Research Guest”

 

I have done 

-new event matching search

-create detailed event

 

But am getting stuck on the start and end times, and want the new event to automatically appear 30 minutes before anytime a new event called “Podcast Guest Call” appears.

 

Any guidance is appreciated :)

Hi there @TheFutureIsFosterPodcast,

Welcome to the Community! 🎉

Before we dig deeper into this, would you mind sharing a detailed screenshot of how your Zap is configured? Also, please share a screenshot of the “CONFIGURE” section of the action step in EDIT mode that shows all of its fields.

Please don't include personal information in the screenshot, or be sure blur out any personal information.

Thanks!

let me know if this helps! As a test and not messing up the work calendar, i am doing it for an event labeled “outdoor run” to automate an event to be made 30 mins before for “Prep for run”

Hi @TheFutureIsFosterPodcast,

Thanks for the screenshots!

It looks like you’re on the right track here. However, you’re using the incorrect date data in the “Start Date & End Date” fields. Could you please try remapping that with the date data from the trigger? The date data for “Start Date” field should look like this: 7d9927c7260c0039efcfac2802c2b741.png . And, the “End Date” should look like this: d4fd2e9895dbd3cb55568fa77101a870.png

Additionally, you will remove the space after the “-” sign in the date fields. Like so:

8f6960a7e4201ba8985e255242eea391.png
(view larger)

Kindly give it a try and let me know how it goes? I'll keep an eye out for your response!

Hello Ken, I was able to adjust the spaces, and am now getting new events but they are only at the current time of my day, is there a way to add a photo to a reply as well?

The events are not occuring when an event named outdoor run is created

@TheFutureIsFosterPodcast 

Help us have updated info by posting updated screenshots with how your Zap steps are outlined and configured in EDIT mode with the field mappings.

Hi @TheFutureIsFosterPodcast,

You might not have remapped the “Summary” data in the Start & End Date Time fields. Could you please send an updated screenshot of your Zap setup?

Thanks!

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