About Zapier Community
New to our Community? Get to know more about our space and how to make the most of your time here.

Code of Conduct Community FAQ's Zapier Common Questions What to Expect

Get Started With Zapier
New to Zapier? We have got you covered with our Zapier 101 Resources.

Zapier Essentials

Get Support
Have a question? Let's get you an answer!

How Do I...? Troubleshooting Code & Webhooks Developer Zone

Other Help Resources
Wait, there's more! Check out these Community sourced spaces for additional resources.

Zapier Help Center Hire an Expert

Zapier Products
Learn more about Zapier's new products.

Zapier Tables Zapier Interfaces

Zapier Reading
All of our best learning resources can be found here.

Featured Articles Show & Tell AI Hub Zapier Tools Hub

Learning Groups
Excited to meet other builders? Check out our interest areas full of doers, dreamers, and in-betweeners.

User Groups

Other Learning Resources
Some of our favorite additional ways to upskill your Zapier knowledge.

Zapier Learn Zapier Blog Zapier Webinars

Product Updates
Check out what is new and upcoming with Zapier with our regular product updates.

Product Updates

Early Access Program
Want to join Early Access? Learn more here.

  • Home
  • Get Help
  • How Do I
  • How do I aggregate my cross-functional work into a single task management hub using Zapier?
Question

How do I aggregate my cross-functional work into a single task management hub using Zapier?

  • 2 October 2023
  • 1 reply
  • 46 views
J

I’m a developer supporting multiple teams, and tracking my work has become a massive undertaking. 

I am assigned tasks across multiple Monday boards, but Monday does not offer an out-of-box option for viewing all of my work in one (KanBan) board..

I correspond with coworkers via Slack, but my cross-functional work requires that communication is spread across many different Slack channels. 

I struggle with ADHD and desperately need a way to aggregate all of my work into a single source of truth. Zapier seems like it might be able to help, but I can’t seem to figure out a way to bring it all together.

What I’d like to do:

  • Create a “hub” (possibly in Notion, but open to other tools) that lists To Do items that I can move around according to order of importance or priority level
  • When a Slack message or thread mentions my user name, add a To Do item to the hub and link it to the message or thread
  • When I add a specific emoji to a message, add a To Do item to the hub and link it to the message or thread
  • When a task is assigned to me in Monday, add a To Do item to the hub and link it to the task in Monday

Is this even possible with Zapier?  (It seems as though Zaps can’t pull from threaded messages, which is seriously disappointing)

If this is possible, what type of Zapier account would I need and what are the steps that I’d need to take?

This post has been closed for comments. Please create a new post if you need help or have a question about this topic.

1 reply

ken.a
Userlevel 7
Badge +6

Hi there @JMDev,

Welcome to the Community! 🎉

You will need a Paid Plan since your workflow might contain a multi-step Zap (1 trigger and 2 or more action steps). Regarding your workflow about,

  • When a Slack message or thread mentions my user name, add a To Do item to the hub and link it to the message or thread
  • When I add a specific emoji to a message, add a To Do item to the hub and link it to the message or thread

You will need to use the “New Mention” and the “New Reaction Added” trigger with the “Create Database Item” action in Notion. This will require you to setup 2 different Zaps for this workflow.

Regarding this workflow:

  • When a task is assigned to me in Monday, add a To Do item to the hub and link it to the task in Monday

You will need to use the “New Item in Board” trigger for monday.com with the “Create Database Item” action in Notion.

Hopefully, this helps.

Terms & Conditions